3.0210 PUBLIC INFORMATION PROGRAM: PUBLIC RECORDS
3.0210.01 PURPOSE OF THE POLICY Issue Date: 9/12/96 Updated: 11/14/19
This policy is adopted pursuant to the Government Records Access and Management Act, GRAMA, Utah Code Ann. § 63G-2-701 (2018). It is intended to apply to all schools in the District relating to information practices, including classification, access, appeals, management and retention of documents. It shall be filed, together with any amendment thereto, with the state archives no later than thirty (30) days after its effective date. Utah Code § 63G-2-701 (2018)
3.0210.02 APPROPRIATE REQUESTER OF RECORDS Issue Date: 9/12/96 Updated: 11/14/19
A person may request access to the District’s records if that person meets the requirements set forth in this policy and submits a written request. The written request shall contain the requester’s name, mailing address, daytime telephone number, a specific description of the records requested and show the requester’s status as one entitled to access to such records. Every person has the right to inspect a public record free of charge and the right to copy a public record in compliance with the terms of this policy. A “public record” means any record that is not private, controlled or protected. For purposes of this policy, “records” do not include: temporary drafts or other materials prepared for the originator’s personal use or prepared for the originator’s personal use or for the personal use of another, personal notes, notes kept in personal journals, diaries or other day timers, notes of informal observations, notes of evaluations or materials owned by the originator in his/her private capacity. Utah Code Ann. § 63G-2-207 (2018)
3.0210.03 RECORDS ADMINISTRATOR Issue Date: 11/8/18 Updated: 11/14/19
The Business Administrator is hereby designated as Records Administrator of this District.
3.0210.04 ACCESS TO PRIVATE RECORDS Issue Date: 11/8/18 Updated: 11/14/19
Upon an appropriate written request from the subject of the records, or the parent or legal guardian of an un-emancipated minor who is the subject of the record, the District shall disclose private records and other private data only to the subject of the record, or the parent or legal guardian of an un-emancipated minor who is the subject of the private record, or the legal guardian of a legally incapacitated individual who is the subject of the power of attorney from the subject of the record, or who submits a notarized release from the subject of the record, or his/her legal representative
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