2. Electronic notice: electronic mail (email), text, fax or other means of electronic communication. Member Request Required for an Electronic Meeting A Board meeting may be held as an electronic meeting only upon request of a member of the Board. This request must be made sufficiently in advance of the time that the Board meeting is scheduled so that the necessary arrangements can be made for the electronic meeting. The request must be made not less than 25 hours before the meeting. Utah Code § 52-4-207(2)(b)(iii) (2021) Notice to Board Members of an Electronic Meeting After an electronic meeting has been scheduled, and at least 24 hours before the meeting, the members of the Board shall be notified of the electronic meeting and informed how members of the Board will be connected to the meeting. Utah Code § 52-4-207(3)(b) (2021) Anchor location Unless the requirements have been met for holding an electronic meeting without an anchor location, the Board will provide space and facilities at an anchor location for members of the public to attend the open portions of the meeting. The Board may also provide means by which members of the public who are not physically present at the anchor location may attend the meeting remotely by electronic means. Utah Code § 52-4-207(4) (2021) Electronic meetings without an anchor location— The Board may convene and conduct an electronic meeting without an anchor location if the president of the Board makes a determination that either (1) conducting the meeting with an anchor location presents a substantial risk to the health or safety of those present or who would otherwise be present at the anchor location or (2) the location where the Board would normally meet has been ordered closed to the public for health or safety reasons. The public notice for the meeting must include a description of the Board president’s determination and a summary of the facts upon which it is based, along with information on how a member of the public may attend the meeting remotely by electronic means. A determination of substantial risk to health or safety expires 30 days after the day on which the president makes it. Utah Code § 52-4-207(5)(a), (6) (2021) During the course of an electronic meeting with an anchor location where the Board has provided means by which members of the public who are not physically present at the anchor location may attend the meeting remotely by electronic means, the anchor location may be closed and the meeting continued without an anchor location if the Board president determines that continuing to conduct the meeting with an anchor location presents a substantial risk to the health or safety of those present at the anchor location, announces that determination during the meeting, and states a summary of the facts upon which the determination is made. Utah Code § 52-4-207(5)(b) (2021) Electronic Meeting Not Available for Site Visit or Traveling Tour
Made with FlippingBook flipbook maker