The acknowledgement of receipt shall also inform the individual it is the policy of the District to prohibit all coercion, intimidation, and retaliation against an individual for exercising his or her rights under the Americans with Disabilities Act and Section 504 of the Rehabilitation Act and that the individual has the right to be free from such harassment. Within ten (10) working days of the receipt of all pertinent medical documentation, the ADA Coordinator shall do one of the following: 1. determine the requesting individual has an eligible disability and proceed 11IR-102 Provision of Reasonable Workplace Accommodations to Qualified Individuals with Disabilities Page 2 of 6 to work with the individual in identifying a reasonable accommodation as outlined in Section 3.3; 2. determine the requesting individual does not have an eligible disability and is therefore not entitled to a reasonable accommodation, document such finding in writing, and send a copy of the determination, together with supporting evidence, and rights to appeal to the requesting individual; or 3. notify the requesting individual that further review of the information is necessary and promptly convene the Disability Rights Committee ("DRC") to review the request for accommodation as outlined in Section 4. Determination of Reasonable Accommodation If the ADA Coordinator or the DRC determines the requesting individual is a qualified individual with a disability and is therefore entitled to a reasonable accommodation, the ADA Coordinator or the DRC will convene an informal, interactive meeting with the requesting individual to discuss possible reasonable accommodations. This meeting may include other District officials and association representatives as appropriate and allowed by law. During this meeting, as well as at all other phases of this procedure, the focus shall be on what the requesting individual feels is a reasonable accommodation. Many accommodations can be accomplished on site with no need for structural changes and for minimal cost. In conjunction with the site administrator, the ADA Coordinator shall make all reasonable efforts to meet the request for accommodation at the site level. If the requested accommodation involves expenditures that must be approved by the District's established budget approval process, the DRC will forward its written decision to the superintendent for consideration at its next scheduled meeting, before issuing any final determination to the requesting individual. After the informal accommodation conference is conducted, the ADA Coordinator shall document in writing the outcome of the conference and any accommodation agreement that is reached by the parties. 1. Copies of the accommodation agreement shall be made available to all school personnel who have responsibility for implementing the accommodation plan. 2. Information regarding the medical condition or history of an individual requesting accommodation shall be kept in locked, confidential files separate from Human Resource Department personnel files and may be disclosed only to the following people: a. supervisors, managers, and school personnel who need to know the necessary restrictions on the work or duties of the individual and necessary accommodations; b. first aid and safety personnel, when appropriate, if the disability might require emergency treatment; and c. government officials investigating the District's compliance with the Americans with Disabilities Act or Section 504 of the Rehabilitation Act. 11IR-102 Provision of
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