DUCHESNE COUNTY SCHOOL DISTRICT SIS ACCEPTABLE USE POLICY/AGREEMENT
All employees of Duchesne County School District (administrative, academic, staff and student workers) and Non- Employees granted access to the Duchesne County School District Student Information System (SIS) are required to abide by the policies governing review and release of student education records. The Family Educational Rights and Privacy Act (FERPA), also known as the Buckley Amendment, of 1974 mandates that information contained in a student's education record must be kept confidential and outlines the procedures for review, release and access of such information. Access to the Student Information System (SIS) will be granted to those individuals who have been determined to have a legitimate educational interest in the data by the Superintendent of Duchesne County School District. Access to specific student data will be granted by approval of the director of the program area, which oversees the student data being requested. Individuals who have been granted access to any part of the SIS database must understand and accept the responsibility of working with confidential student records. The following rules apply to all Duchesne County School District employees and Non-Employees with an SIS account: Individual and department passwords are to be kept confidential and should not be shared. Employees/Non- Employees must advise the district SIS Data Administrator and the building administrator of any compromise and are to change passwords whenever they feel someone else may have obtained access to it. Examples of inappropriate use of student records are: 1. Accessing or reviewing a student's record without a legitimate educational interest. 2. Releasing confidential student information to another student, organization, and person who does not have a legitimate educational interest. 3. Leaving reports or computer screens containing confidential student information in view of others who do not have a legitimate educational interest in the data. 4. Using the student information for personal business. 5. Giving your password to another individual not authorized to use the SIS system or to view a particular screen. 6. Discussing the information contained in the student record outside of the district or while on the job with individuals who do not have a legitimate educational interest in the information (need to know). Under no circumstances should an employee of the district or non-employee who has access to student records give confidential information about students to any other students, to other employees, or to any person who has not been authorized to receive such information by their position or by their departmental supervisor. Consequences for Violations of SIS Policy: Rights and responsibilities for students, staff and other users shall be consistent with the district’s standard policies and procedures. Violations of the policy can constitute cause for revocation of access privileges, suspension of access to Duchesne County School District equipment, disciplinary action and/or other appropriate legal or criminal action, including restitution, if appropriate. Students shall be subject to the sanctions of the district/individual schools as appropriate. Applicant Signature _____________________________________________________________________ As the individual requiring access to the Duchesne County School District Student Information System (SIS), I have read and understand the responsibility of account access and agree to abide by the DCSD SIS Policy. School/Agency Sponsor Signature __________________________________________________________ Superintendent Approval _________________________________________________________________ SIS Data Supervisor Initials and Entry Date ___________________________________________________
Made with FlippingBook flipbook maker