If material in the education record of a student includes information on another student, only the portion of the material relating to the student whose records were requested may be inspected and reviewed.
REQUEST PROCEDURE Issue Date: 4/10/97
Upon request of a properly qualified individual, access to a student’s education record shall be granted within a reasonable period of time, not to exceed forty-five (45) days. The District shall respond to reasonable requests for explanations and interpretations of the records. 34 CFR § 99.10 ACCESS BY OTHER PERSONS Issue Date: 4/10/97 Personally identifiable information in education records shall not be released without the written consent of the student’s parents, except to the following: 1. School officials, including teachers, who have legitimate educational interests. An administrator or teacher is entitled to access a student’s medical records maintained by the District only if s/he has completed in-service training on HIV infection. 2. Officials of other school systems in which the student seeks or intends to enroll, provided the District either: a. Includes in its policies a statement that notifies the parent or student that it forwards education records on the request of the other school to such officials; or b. Makes a reasonable attempt to notify the parent (unless the record transfer is initiated by the parent). 3. Authorized representatives of federal, state or local levels who require access to student or other records necessary in connection with the audit and evaluation of federal or state supported education programs or connection with the enforcement of or compliance with federal legal requirements that relate to such programs. 34 CFR § 99.31,35 4. Personnel involved with a student’s application for, or receipt of, financial aid. 5. State and local officials to whom such information is specifically required to be reported or disclosed by state statute. 6. Organizations conducting studies for educational agencies or for the purpose of developing, validating, or administering predictive tests, administering student aid programs, and improving instruction. Such studies must be conducted so that personal identification of students and their parents will not be revealed to unauthorized persons. Such information must be destroyed when no longer needed for the original purpose of the studies. 7. Accrediting organizations that require the information for the purposes of accreditation. 8. Parents of a student who is a dependent for tax purposes.
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