9. Appropriate persons who, in an emergency, must have such information in order to protect the health or safety of the student or other person. In order for personally identifiable information in education records to be released to any individual, agency, or organization other than to the student and those listed above, written consent must be obtained from the student’s parent. Such consent shall specify records to be released, the reason for such release, and to whom the records are to be released. Such information may also be released in compliance with a judicial order or subpoena, provided that the District makes a reasonable effort to notify the parent and student of the order or subpoena in advance of compliance. 34 CFR § 99.31
TRANSFER NOT PERMITTED Issue Date: 4/10/97
Personal information from student education records shall be transferred to a third party only on the condition that such party will not permit any other party to have access to such information without the written consent of the student’s parent.
NOTICE OF BEHAVIOR THAT MAY THREATEN SAFETY Issue Date: 4/10/97
Notwithstanding any other provision of this policy, in the event a student is expelled for a period of more than ten (10) days for use or distribution of alcohol or a controlled substance, or for possession of an incendiary device or firearm, a record stating the cause of expulsion shall be created and provided only to the following persons: 1. The principal and vice-principal over students in any alternative educational setting where the student will be educated. 2. Any teachers of the student in the alternative education placement. 3. School counselors who may provide counseling services to the student. If appropriate, the record shall state also any appropriate precautions to be observed in the education of the student. The Board finds that dissemination of such information to those persons identified is necessary to provide an appropriate and safe education to the students of the District. The District shall not provide copies of such private records to any persons except those identified and the parent or legal guardian of the student without a court order.
RECORD OF ACCESS TO STUDENT RECORDS Issue Date: 4/10/97
Each school shall maintain a record, kept with the education record of each student, which indicates all individuals, agencies or organizations that have requested or obtained access to a student’s records. The records shall include at least the name of the person or agency that made the request and the legitimate interest the person or agency had in the information. The record will be maintained as long as the District maintains the student’s educational record. The record of access shall be available only to the parent, school officials and officials authorized to audit records.
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