34 CFR § 200.573
COMPREHENSIVE SYSTEM Issue Date: 4/10/97
The Superintendent shall develop and maintain a comprehensive system of student records and reports dealing with all facets of school program operation. These data and records shall be stored in a safe and secure manner and shall be conveniently retrievable for use by authorized school personnel.
CUMULATIVE RECORDS Issue Date: 4/10/97
A cumulative record shall be maintained from entrance into District schools until withdrawal or graduation from the District. No permanent records may be destroyed without explicit permission from the Superintendent.
CUSTODIAN OF RECORDS Issue Date: 4/10/97
The principal is custodian of all records for currently enrolled students at the assigned school. The Superintendent is the custodian of records for students who have withdrawn or graduated. The student handbook distributed annually to all students and parents shall contain a listing of addresses of District schools, as well as the Superintendent’s business address. TYPES AND LOCATIONS OF RECORDS Issue Date: 4/10/97 Each record custodian, at the location listed in the student handbook, shall be responsible for the education records of the District. These records may include: 1. Admissions data, personal and family data, including certification of date of birth. 2. Standardized test data, including intelligence, aptitude, interest, personality, and social adjustment rating. 3. All achievement records, as determined by tests, recorded grades, and teacher evaluation. 4. Health services record, including: a. The results of any tuberculin tests administered by the District. b. The findings of screening or health appraisal programs the District conducts or provides. c. Information and follow-up to ensure that parent has been notified of identified problems and of how they can obtain needed services for the students. d. Immunization records. 5. Attendance records.
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