For the purposes of this policy, “school officials” shall mean any employees, trustees, or agents of the District, or cooperatives of which the District is a member, or of the facilities with which the District contracts for placement of students with disabilities (challenged). The term also includes attorneys, consultants, and independent contractors who are retained by the District, by cooperatives of which the District is a member, or by facilities with which the District contracts for placement of students with disabilities (challenged). School officials have “legitimate educational interest” in a student’s educational records when they are working with the student, considering disciplinary or academic actions, or developing an Individual Education Plan; compiling statistical data; or investigating or evaluating data.
ACCESS BY PARENTS Issue Date: 4/10/97
Parents may be denied copies of records after the student reaches age eighteen (18) and is no longer a dependent for tax purposes, when the student is attending an institution of post-secondary education, or if they fail to follow proper procedures and pay the copying charge. If the student qualifies for free or reduced-price lunches and the parents are unable to view the records during regular school hours, upon written request of the parent, one copy of the record shall be provided at no charge. FEE FOR COPIES Issue Date: 4/10/97 Copies of records are available at a per copy cost, payable in advance, as specified in the annual notice to parents of their privacy rights.
TRANSCRIPTS AND TRANSFERS OF RECORDS Issue Date: 4/10/97
The District may request transcripts from previously attended schools for students transferring into District schools; however, the ultimate responsibility for obtaining transcripts from sending schools rests with the parent or student, if eighteen (18) or older. The District shall promptly forward education records upon request to school officials of other schools or school systems in which the student intends to enroll. RECORDS RESPONSIBILITY FOR STUDENTS WITH DISABILITIES Issue Date: 4/10/97 The official responsible for ensuring the confidentiality of any personally identifiable information in student with disabilities records shall be the Superintendent. A current listing of names and positions of persons who have access to students with disabilities’ records is maintained at the office of the Superintendent.
PROCEDURE TO AMEND RECORDS Issue Date: 4/10/97
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