Subject to the direction of the Superintendent, the Business Administrator shall: 1. Attend all meetings of the Board, keep an accurate record of its proceedings, and have custody of the seal and records; 2. Be custodian of all District funds, be responsible and accountable for all money received and disbursed, keep accurate records for all revenues received and their sources; 3. Countersign with the President of the Board all warrants and claims against the District as well as other legal documents approved by the Board; 4. Prepare and submit in writing a monthly report of the receipts and disbursements of his office. Pay out school monies only upon warrants signed by the Board President, or, in the case of the President’s absence or disability, by the Vice-president, and countersigned by him as Business Administrator, and perform such other duties as the Board may require. 5. Use uniform budgeting, accounting, and auditing procedures in forms approved by the State Board of Education which shall be in accordance with the generally accepted accounting principles or auditing standards and statutes of the State of Utah; 6. Prepare and submit to the Board a detailed annual statement for the period ending June 30, of the revenue and expenditures, including beginning and ending fund balances; 7. Assist the Superintendent in the preparation and submission of budget documents and statistical and fiscal reports required by the law or the State Board of Education. 8. Ensure that adequate internal controls are in place to safeguard the District’s funds; 9. Prepare and maintain complete records showing evidence of ownership of financial and/or other legal obligations, contracts and agreements affecting all school properties and all alterations in such properties. 10. Have charge of business records and documents and organize and maintain a system of indexes and files by which such reports and documents may be safely preserved and readily consulted when needed. 11. Maintain complete and up-to-date records of the uses and whereabouts of school properties. 12. Under the supervision of the Superintendent, purchase all supplies and material needed in the operation of the District. 13. Coordinate and direct all insurance programs in the District. 14. Recommend to the Superintendent any changes in the procedure of the business affairs of the District which will improve the business operations of the District. 15. Perform such other duties as requested by the Board or the Superintendent. 16. As authorized by the Board of Education, invest any surplus funds in the District’s demand deposit (checking) in such a manner as outlined in Section 19, S.B. No 31, State Money Management Act, i.e., time certificates of deposit, repurchase agreements, statement savings accounts, bankers acceptances, bonds (tax anticipation, general obligation, etc.) or other evidence of indebtedness of the United States of America, the State of Utah, etc. Said investments to be restricted to banks and savings & loan institutions qualified as depositories in accordance with the rules and regulations of the State Money Management Council.
Made with FlippingBook flipbook maker