The principal, or the principal’s designee, shall review and make decisions regarding fee waiver requests, verifying eligibility as required (including obtaining the required documentation). The decision shall be made promptly and if possible before the fee becomes due. A family may not be subjected to unreasonable demands for re-qualification. Utah Code § 53G-7-504(b) (2019) Utah Admin. Rules R277-407-6(8)(a) (April 8, 2019) Utah Admin. Rules R277-407-8(4), (8)(b) (April 8, 2019) Utah Admin. Rules R277-407-11(2)(d) (April 8, 2019) Parents shall be provided the opportunity to review available provisions in lieu of fee payment. Utah Admin. Rules R277-407-8(10)(a) (April 8, 2019) The waiver process shall be administered fairly, objectively, without delay, and in a manner that avoids stigma, embarrassment, undue attention, and unreasonable burdens on students and parents. There shall be no visible indicators which could lead to identification of waiver applicants. The privacy requirements of FERPA apply and shall be followed. Other students may not assist in the waiver approval process. Students who receive a waiver may not be treated differently than other students. Students who receive a waiver may not be identified to other students and may not be identified to any other person (including staff members) who do not need to know of the waiver. Utah Admin. Rules R277-407-8(5) (April 8, 2019) Utah Admin. Rules R277-407-9(6), (7) (April 8, 2019) The waiver application and associated required documentation shall incorporate and conform to the regulations issued by the State Board of Education, which will specify the forms of documentation and verification which are acceptable. Utah Code § 53G-7-504(4) (2019) In lieu of income verification, the school may rely on the following alternative forms of verification: 1. If the student’s family receives TANF, a letter of decision from the Utah Department of Workforce Services which covers the period for which waiver is sought; 2. If the student receives SSI, a benefit verification letter from the Social Security Administration; 3. If the student is in state custody or in foster care, either or both of the following when provided by a case worker from the Utah Division of Child and Family Services or the Utah Juvenile Justice Department: a. The youth in care required intake form; b. The school enrollment letter. Utah Admin. Rules R277-407-11(2) (April 8, 2019) The principal or designee may grant a full or partial waiver or deny the request. Upon determination by the principal or designee, the parent shall be provided a written decision using the standard written decision and appeal form authorized by the State Board of Education. A full or partial denial decision shall include the reasons for the denial and give notice of the procedure to appeal the decision. Utah Admin. Rules R277-407-6(8)(b) (April 8, 2019)
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