c. In the case of a returned check, the district will notify the parent in a letter and state the date that the money will be reversed out of the student’s account as to give opportunity to clear up account.
5.0910.04 IDENTIFICATION OF DELINQUENT ACCOUNTS Issue Date: 6/12/14
1. Schools will identify family or student accounts that do not have adequate balances to pay for student meals weekly and notify parents. The school will contact parents, as parents have directed, on the automated meal payment system, or by phone, text or e-mail, to allow parents to indicate how they wish to make payments. Schools may ask students to take notifications addressed to the parent home with them; the school may remind students of low account balance, but will be sensitive as not to embarrass the student. 2. The school may use any of the following options (or other reasonable options) for student b. Schools shall notify parents of delinquent accounts and tell the parent that an “alternate meal” will be offered to the child, after the child’s account reaches $10 in the negative. Alternative meal means a meal served to students that is different than the meals served to other students because the student does not have adequate funds in the student’s lunch account. The alternate meal, such as a sandwich and milk, allows the student to have something to eat while limiting the cost to the school lunch program. Schools will give parents at least a 24 hour notice before giving students alternate meals. The school shall maintain documentation of parent notice. The school will make all attempts to have a meeting with the parent and the principal to determine the needs of the student before the alternative meal is taken from the child. c. School staff may inform students in secondary school (grades 7 – 12) that students cannot choose a school meal because accounts are delinquent. d. The school is not required to provide a meal at no cost if a student does not qualify for a free meal. Because federal funds may not be used for the expenses of these meals, the school must use state, local or other funds to cover the cost of the meals. e. Options for serving students, with delinquent accounts should include confidentiality and sensitivity towards students. meals if a student’s meal account is inadequate: a. Student may bring a sack meal from home. 3. If parents have been notified, no payment is received, the account may be turned over to a collection agency to collect unpaid meal balances, (no federal funds may be used for the collection of funds). Schools will notify parents concerning their procedures for the collection of past-due accounts. 4. The school may complete an application for free/reduced-price meals on behalf of the parents, if school personnel have knowledge of the parent’s financial circumstances and parents give permission. The school will notify parents that an application has been completed on their behalf. 5. If a student repeatedly has no money in the student’s school lunch account and no student meals are provided from home, school officials will consider the circumstances in the home (e.g., potential abuse or neglect, homelessness, etc.) and may contact the District social worker and/or Child Protective Services.
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