4. Welcome and encourage public participation. The chair shall also inform council members about resources available on the School LAND Trust website. Utah Admin. Rules R277-491-5(2) (December 10, 2018) Community Council Meeting Procedures Each community council shall adopt rules of order and procedure to govern its meetings which prescribe parliamentary procedure, ethical behavior, and civil discourse. The council’s meetings shall be conducted in accordance with these rules. These rules shall also outline the process for (1) selecting a chair and vice chair (2) removing from office a member who moves away or fails to attend meetings regularly, and (3) for a member to declare a conflict of interest. Copies of these rules shall be made available at each meeting of the council and shall be posted on the school’s website. Utah Code § 53G-7-1203(10) (2019) Utah Admin. Rules R277-491-6(1) (December 10, 2018) Community Council Training The superintendent or designee shall provide annual training to the community councils of the District. This training shall include education of the chair and vice chair regarding their responsibilities, informing council members about the resources available on the state School LAND Trust website, and educating the members about the following statutes which govern school community councils: Utah Code § 53G-7-1202 (relating to the establishment, composition, and duties of community councils); Utah Code § 53G-7-1203 (regarding open meeting requirements applicable to community councils); and Utah Code § 53G-7-1206 (regarding the School LAND Trust program). Utah Code § 53G-7-1202(8) (2019) Community Councils Open Meetings Requirements School community councils are not a “public body” subject to the requirements of and are exempt from the Utah Open and Public Meetings Act. However, a school community council shall conduct its business in an open and transparent manner according to the following requirements: 1. A meeting of a school community council is open to the public. 2. A school community council may not close any portion of a meeting. 3. On or before October 20, the principal shall post the following information on the school’s website and in the school office: a. The proposed school community council meeting schedule for the year; b. A telephone number or email address, or both, where each school community council member can be reached directly; and c. A summary of the annual report required under Utah Code § 53G-7-1206 on how the school's School LAND Trust Program money was used to enhance or improve academic excellence at the school and implement a component of the school's teacher and student success plan. d. The school community council shall identify and use methods to provide this information to a parent without Internet access but without using School LAND Trust Program funds.
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