5. Passive fundraisers that are initiated by outside entities (i.e. collecting box tops or proofs of purchase, book fairs, recycling, student school pictures, and business patronage partnerships) are allowed under the direction and at the discretion of the principal. a. Information regarding passive fundraisers may not be distributed by schools as a stand- alone flyer with the exception of information packets for student pictures. (Note: For other limitations on access to students and patrons, please refer to Board Policy DBAA. Access to School Records.) b. If book fair proceeds are used exclusively for the purchase of school books, the book fair will be considered a passive fundraiser. If book fair proceeds are intended for other purposes, the fundraiser is not passive and shall be considered a school-wide fundraiser.
ADMINISTRATION OF FUNDRAISING ACTIVITIES Issue Date: 3/14/13
1. No school-sponsored fundraising activity shall be initiated without prior approval from the principal. All school-sponsored fundraisers shall be documented and kept on file at the school subject to audit. (See School-Sponsored Approval Form, attached hereto.) 2. All funds raised in school-sponsored fundraising activities are public funds and are to be used for the benefit of students and school programs or activities. Administration, staff, and other District employees responsible for the supervision of school-sponsored fundraising activities shall ensure that District policies and guidelines for handling and depositing funds are followed strictly. 3. Fundraising activities do not count as instructional time and are not allowed to interfere with classroom instruction. 4. Only fundraising activities that offer at least forty-percent return of proceeds to the school may be considered. 5. In all fundraising activities, educators shall comply with Utah Educator Standards (Utah Admin. Code R277-515) and other District policies. In particular, educators shall refrain from using their position of influence to profit commercially or benefit personally from fundraising (i.e. a teachers should not sell products or services offered by a family owned business unless the transaction is arms-length, and the educator receives express permission from the school principal after disclosing the potential conflict of interest). This provision is not intended to prevent educators from communicating opportunities for extracurricular involvement or other enrichment activities. 6. With express approval from the principal, District employees may receive reimbursement out of fundraising funds for expenses incurred while supervising school-sponsored student activities (i.e. travel, accommodations, and standard, approved per-diems). STUDENT PARTICIPATION Issue Date: 3/14/13 1. Student participation in school-sponsored fundraising activities shall not impact grades, academic credit, or eligibility for teams, clubs, classes, or programs. 2. Students shall not be required or encouraged to solicit door-to-door for any school-sponsored fundraisers.
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