If the District fails to obtain a payment bond it may become liable for unpaid amounts as provided by Utah Code § 14-1-19. Utah Admin. Rules R33-11-303 (January 22, 2021)
1.1011 AWARDING CONTRACTS BY BIDDING
1.1011.01 BIDDING IS THE APPROPRIATE PROCUREMENT PROCESS WHEN COST IS THE MAJOR FACTOR Issue Date: 5/8/14 Updated: 12/13/18 CBB The District may award a contract for a procurement by the bidding process, in accordance with this policy, the rules of the Procurement Policy Board, and the Utah Procurement Code. Awarding contracts by bidding is the appropriate procurement process to follow when cost is the major factor in determining the award of a procurement. Utah Code § 63G-6a-602 (2017) Utah Admin. Rules R33-6-101 (June 21, 2017)
1.1011.02 THE BIDDING PROCESS Issue Date: 5/8/14 Updated: 12/13/18 CBB Invitation for bids
Procurement by bidding begins when the District issues an invitation for bids. The invitation for bids shall (1) state the period of time during which bids will be accepted, (2) describe the manner in which a bid shall be submitted, (3) state the place where a bid shall be submitted, (4) include, or incorporate by reference, a description of the procurement items sought, (5) include, or incorporate by reference, the objective criteria that will be used to evaluate the bids; and (6) include, or incorporate by reference, the required contractual terms and conditions. The invitation for bids includes all documents, including documents that are attached or incorporated by reference, used for soliciting bids to provide a procurement item to a procurement unit. The invitation for bids shall contain a “Bid Form” or other forms providing lines for the bid price, acknowledgment of receipt of any addenda, identification of other applicable submissions, and the bidder’s signature. Bidders may also be required to submit descriptive literature and/or product samples so that the District may evaluate whether a procurement item meets the specifications and other requirements set out in the invitation for bids. The invitation for bids shall be published according to the notice requirements in Section 1.1010. Utah Code § 63G-6a-103(42) (2018) Utah Code § 63G-6a-603 (2017) Utah Admin. Rules R33-6-102(1), (2) (June 21, 2017) Required product samples must be furnished free of charge unless otherwise specified in the invitation for bids. Samples must be labeled or otherwise identified as specified in the invitation for bids. If not destroyed by testing, samples will be returned upon written request, at the bidder’s expense, within such deadline as may be specified in the invitation for bids.
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