REGISTRATION
VETERINARY & TECHNICIAN STUDENTS REGISTRATION Veterinary and Technician Students must be enrolled in an AVMA accredited veterinary college or an AMVA CTEA-Accredited Veterinary Technician program. They are also required to provide acceptable identification when registering for SWVS 2023. Acceptable documents are: a copy of a current Student identification card, a letter of verification, or a letter written on official letterhead signed by a professor. Students will NOT receive a CE Certificate. High School students can NOT attend. When registering online, Students can upload their documentation and proof of Student ID verification that is required. This will confirm the student registration immediately, and the student will receive an acknowledgment of their registration. Students who choose to fax or mail their registrations must attach a copy of the acceptable proof of identification document with the registration. GROUP REGISTRATION If you register 4 or more FULL Attendees, you will receive a 20% discount on all your registrations. ID REQUIRED An ID will be required to pick up on-site ticket sales. Valid driver’s license, U.S.-issued identification, such as passport, or Student ID will be accepted. International attendees will need a valid passport for identification. INTERACTIVE LABS/MASTER CLASSES/CE TOURS You must be registered for SWVS 2023 (complete or one-day) to attend these ticketed CE offerings. An additional fee is required. Registrations are accepted on a first-come, first-served basis until the maximum capacity is reached. IMPORTANT NOTE: The registration deadline for these ticketed CE offerings is August 9th. A $25 cancellation fee applies for cancellations made prior to August 9th. No refunds of ticketed CE events will be given after August 9th for cancellations. Cancellations cannot be taken over the phone. Cancellations must be submitted via email to info@swvs.org. These ticketed CE offerings require a minimum number of registrants. If a session has less than the minimum number required, it will be cancelled on August 9th. Participants will be notified and appropriate refunds will be processed. TITER DETERMINATION AND RABIES VACCINATION CLINIC SWVS offers you the opportunity to have blood drawn for a titer determination. Blood will be drawn on Saturday, packaged and shipped to a laboratory for titer determination. Results will be sent from Kansas State. Estimated turnaround time is six to eight weeks. Cost of the titer will be $125. If it has been
counter located in the San Antonio Convention Center. FORMS OF PAYMENT VISA, MasterCard, American Express and checks are accepted for payment. All checks must be made payable to “SWVS” and must be drawn on a U.S. bank. If you want to register online and pay by check, a payment option for “check” is available, and your registration will only be considered confirmed upon receipt of the mailed check. IMPORTANT NOTE: Checks must be postmarked by the deadline for discount pricing. Any payment received after the discount registration deadline will be assessed the registration fee applicable to the date the check is received. Checks must be received within 5 business days after registering online or your registration will be cancelled. REGISTRATION CONFIRMATIONS Registration confirmations are sent by email, so please provide your email address! If you are considering any Interactive Labs/Master Classes/ CE Tours, space is limited; you may want to go online to register. Mailed or faxed forms require manual processing and there is a chance you may not receive your first selections. PRIVACY NOTE: SWVS WILL NOT sell your personal information to a third party. See the SWVS privacy policy at swvs.org/2023/privacy-policy ATTENDANCE POLICY SWVS 2023 is designed to provide continuing education to members of the veterinary profession and staff. SWVS reserves the right to determine attendance and participation for non- veterinarians. The Symposium is not designed to accommodate interests of the general public or other professionals unrelated to veterinary science. Only paid professional registrants with official SWVS 2023 badges are allowed to attend continuing education sessions and all events included with registration fees. CANCELLATION & REFUND POLICIES Cancellations of registration is available until August 31st and must be made in writing via email to info@swvs.org . SWVS cannot take cancellations over the phone. There is a $50 administrative fee that will be taken out of your refund. Cancellations after August 31st will not be refunded. No refunds of ticketed CE events will be given after August 9th for cancellations. These ticketed CE offerings require a minimum number of registrants. If a session has less than the minimum number required, it will be cancelled on August 9th. Participants will be notified and appropriate refunds will be processed.
a relatively long time (5 or more years) since you had a rabies booster vaccination or a titer determination, you may elect to have a booster vaccination instead of having a titer run. Cost of the vaccination will be $375. Sign up for either a titer or rabies booster as you register. We cannot provide any receipts or guarantee reimbursement for insurance. We are not an in-network or out-of-network provider for ANY type of insurance. AMERICANS WITH DISABILITIES ACT All meeting rooms are accessible via wheelchair in the Convention Center. If you have a disability that may impact your participation at SWVS, you need to indicate this on your registration form and then please send an email to info@swvs.org and briefly describe your needs. Please Note: SWVS cannot assure availability of appropriate accommodations without prior notification of the need 30 days prior to the start of SWVS. GUEST REGISTRATION All guests include family members or anyone who are not veterinarians, technicians/ assistants, office staff or practice managers. All veterinarians, technicians, assistants, office staff or practice mangers must register and pay registration fees. This allows guests to attend non-CE events, exhibits and non-ticketed events. Guests cannot attend any CE sessions. Guest lunch tickets for Friday or Saturday can be purchased at the Registration counter for an additional fee. See page 5 for pricing. CHILDREN Children age 17 and under do not require a name badge but must be accompanied by a registered attendee in the Exhibit Hall. Children are NOT permitted in any CE sessions. PROCEEDINGS 2023 Proceedings will again be available online through the Veterinary Information Network. All registered attendees will have access to the conference notes online and on the mobile app. There will be no books or flash drives available.
ONE-DAY REGISTRATION & TWO‑DAY REGISTRATION
One-day and two-day registration includes the following: access to all lectures and events (with the exception of Interactive Labs/Master Classes/CE Tours) scheduled for that day; access to the Exhibit Hall exclusively for the day the registration is valid; complimentary SWVS Coffee & Pastries, complimentary refreshments during breaks; and access to any non-ticketed social events occurring the day the registration is valid. If you register for Friday or Saturday, complimentary lunch is included. If you register for Friday, a complimentary drink during the Exhibit Hall “20th Anniversary” Sip-N-Shop is included. ON-SITE REGISTRATION Online is the easiest – but if you want to register on-site you just need to head to the registration
NO REFUNDS AFTER AUGUST 31st DEADLINE NO EXCEPTIONS
6 WWW.SWVS.ORG
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