9. Plan a Rehearsal. Schedule a rehearsal with presenters a few days prior to the event to review the technology, discuss roles and tasks, and finalize content to make sure the day of is as stress-free as possible. 10. Delivery Matters. A virtual environment can be challenging to maintain your audience’s interest. Be mindful of your delivery, tone, and environment – no background noise or distractions, dark lighting, etc. 11. Print a Hard Copy. Make speaker notes on your hard copy to ensure key messages are delivered. This also serves as a back-up in the event of technology/ computer issues.
12. Utilize Instant Messenger. Set up a group chat with the presentation team prior to the meeting. This will allow for communication to aid or prompt others in the discussion, give tips on visual/verbal cues, etc. Make sure you are only sharing your application (versus your screen) so others cannot see the instant messenger. 13. Share only the Application, not your desktop. This will prevent the audience from seeing other applications that are open on your monitor. You will also be able to view instant messenger and communicate with others presenting without it being visible on screen.
Virtual Meeting Checklist As you continue to schedule and host virtual meetings, refer to the below checklist of tips and tricks on how to run a great virtual meeting: Have a clear plan and agenda. Practice using your video
Maximize your computer’s performance. Close any unnecessary computer
conferencing service. Setup and record a practice a virtual meeting, so you can see how you look and sound. Use this as an opportunity to improve your setup. Create Instant Messenger Group. Set up a group chat to include all involved in the meeting. Use sales materials optimized for digital presentations. Partner with your business and marketing teams on the resources available for virtual/ remote presentations. Test audio at the beginning of
Review and remind before the call, have clear roles and tasks for all presenters, know who is covering what topics and have a timeline for each. Ensure you have the proper lighting. The best setup is to have light facing you from behind your camera (like a lamp). Try to avoid background (from a window) and overhead lighting. If necessary, turn off overhead lighting. Avoid any unnecessary sound. Turn off computer notifications and alerts, avoid typing, and put your mobile phone on silent.
programs to maximize your performance and free up any internet bandwidth. Adjust your camera angle. Ideally, your camera should be eye level. Please maintain eye contact with the camera throughout your presentation.
Learn how to use your video conferencing service. Take
some time to familiarize yourself with the tool’s capabilities, such as:
›› Mute/unmute yourself. ›› Share your screen. ›› Record and share the meeting. ›› Share an application.
the call. Ask participants if they can hear you and test if you can hear them.
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