Compliance in Employee Relations involves ensuring that staff and managers adhere to policies, employment laws and regulations, and taking the necessary actions to mitigate risk. Every role in Human Resources has compliance responsibilities which includes keeping abreast of changing employment laws, managing complex employee issues, and implementing best practices. Our HR team is here to help you build a workplace culture that does the right thing and to navigate compliance issues. This includes responding to employee concerns, managing employee grievances, consistently managing leave and accommodation requests, and ensuring non- discriminatory practices in hiring, promoting, and pay practices. Some key compliance areas of focus include Policy Adherence, Training and Development, Transparent Processes, and Documentation and Record Keeping. The chart below will highlight a few examples of HR’s role in these areas. Understanding Employee Relations and Compliance Responsibilities
Training and Development:
Policy Adherence:
KSU leadership and managers play a pivotal role in fostering a culture of compliance and living KSU’s core values. By prioritizing ethical behavior, accountability and building a “speak up” culture, leaders and managers lead by example and set the tone for their units. Our Employee Relations and HR Business Partners are available to answer your questions regarding applying, interpreting, and enforcing HR/employment policies.
KSU Compensation Program must comply with the Fair Labor Standards Act (FLSA), USG and KSU policies. Our Compensation team hosts regular training sessions to equip managers with the information they need to classify position appropriately and ensure proper compensation.
Transparent Processes:
Documentation & Record Keeping: Our HR coordinators are responsible for ensuring compliance with Employment Eligibility Verification, more commonly known as Form I-9 compliance where new hires are required to provide documentation to demonstrate they are authorized to work in the US, and complete other required forms and certifications as part of the onboarding process.
Our Benefits team manages employee leaves of absence and accommodation requests governed by federal laws such as Family Medical Leave Act (FLMA) and Americans with Disabilities Act (ADA). They conduct regular audits and compliance reviews to identify and address potential gaps to ensure consistent policy application, and prompt processing of leave requests.
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