The Role
The cross-Divisional portfolio is extensive and varied with in excess of 250 projects with a targeted annual expenditure in excess of £30m. The projects can range from simple office refurbishment, to complex and technically advanced new research and collection facilities. Sites include central Oxford, the Science Area, the Radcliffe Observatory site, the Oxford University Park Hospital Site Old Road Campus, and a number of overseas sites. In addition, the University has complex occupancy and ownership across NHS Trust environments including the John Radcliffe, Nuffield Orthopaedic Centre, Warneford, and Churchill hospitals. The post holder will work closely alongside a further Minor Capital Plan Development Manager and others to manage the relationship and meet the needs of clients, stakeholders, neighbours, and users, employing efficient communication methods to inform as well as pro-actively manage, minimise and mitigate the impact of construction on operations, users and neighbours. The post holder will be required to report substantially on the progress and status of the projects. The project holder will be expected to work both independently and as part of a team and within the policies laid down in Estates Standing Orders and the University Financial Regulations. The post holder will support and play a key role in the management of a Portfolio, Programme and Project Office management structure for capital projects which will ensure continual change in order to better achieve the strategic objectives of the University while ensuring consistent delivery of portfolios and projects on behalf of the University. Key Working Relationships The post holder will report directly to a Programme Manager as part of the Capital Projects team and have responsibility to Divisional Heads of Strategic Planning and Projects, or their equivalents. The post-holder will be required to work closely with a further Minor Capital Project Manager and liaise with members of the Divisions, Director of Capital Projects, Director of Asset & Space Management, Director of Estates, Divisional Financial Controllers, Heads of Divisions, and senior officers in the NHS Trusts. The post holder will also be required to work closely, at all levels, with other University Departments and with other University stakeholders including, amongst others, the Finance, Legal Services, Press Office, Security Services,
Compliance, Engineering Services, Town Planning, Asset & Space Management, Safety Office, as well as external consultants, contractors and other professionals. There will also be liaison with public bodies such as the City and County Councils and members of the public. Flexible working Flexible working is possible in agreement with line management and operational requirements, but it is anticipated that the postholder will be available to attend meetings and sites in person, and work from the office on a regular basis. Responsibilities The post holder will provide project management support the Development Management function of the Portfolio, Programme and Project Office management structure for capital projects in order to better achieve the strategic objectives of the University by ensuring consistent delivery of projects on behalf of the University Specifically, the post holder will monitor minor capital projects overseeing the management of project and design teams with specific project or building responsibility to ensure delivery of high-quality end products which meet the internal client business needs and are delivered to programme and within budget and in accordance with relative legislation and University governance. Project Management Project briefing and initiation • Understand aspirations, benefits and develop an appropriate project brief and project scope and take a lead in the preparation of individual project briefs and business cases to secure sponsorship, liaising as required with stakeholders and end users. • Carry out initial project assessment, undertake Client discussions, and give Client advice regarding project proposal, process, procurement of the project team and deliverables • Prepare, or support the preparation of, the project business case including costs estimation, programming and feasibility and coordinate the progress of business cases through University governance in order to secure project funding, possibly from a range of funding sources Project delivery • Assume responsibility for the management of projects including: o preparation of the Project Execution Plan
Job title
Capital Projects Project Manager
Department
Estates Services
Location
The Malthouse, Tidmarsh Lane, Oxford, OX1 1NQ
Grade Hours
Grade 9: £55,636 - £64,228 per annum
Full Time Contract type Permanent Reporting to
Capital Projects Programme Manager
The University has defined a Minor Capital Plan for capital projects with individual project values of between £100k and £15m and made available an annual budget of £30m. This annual budget increases annually to account for inflation and is further enhanced by philanthropic donations and other sources of funding such as repairs & maintenance and sustainability funding. Cash flow modelling is used to determine the expenditure required for a given project in each year and with this information, and through a process of prioritization, the University of Oxford has developed a Minor Capital Plan defining the sequencing of minor capital projects while containing annual expenditure within available budgets. The Minor Capital Plan currently consists of in excess of 250 individual projects with circa 30% presently in delivery. The Capital Projects team is establishing an in-house project management function to support the delivery of intermediate construction projects. The post holder will be responsible to a Capital Projects Programme Manager as a Project Manager with responsibility for managing a cross-Divisional portfolio of Minor Capital Plan projects with a value of between £100k and £2m within a portfolio of Minor Capital plan projects with values of up to £15m. Supporting: The Minor Capital Plan Programme Manager; Head of Capital Projects and; Deputy Head of Capital Projects the principle responsibility will be to provide comprehensive project management support of capital construction projects ensuring compliance with all statutory requirements and University governance across the full lifecycle of projects from initial briefing through to post-completion. The role involves acting on behalf of the client to lead, manage, monitor and coordinate all activities relating to the delivery of projects within the University estate. The post holder has specific responsibility for ensuring that the projects meet the business needs and requirements of the Divisions as well as all stakeholders and for leading and coordinating project and design teams in order to ensure the efficient, timely and correct delivery of projects. Additional responsibilities will include the delivery of Estates Services Capital Projects initiatives.
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