Deputy Director of Estates and Facilities Candidate Information Pack
Contents
1 st class rating for our environmental and ethical performance
in London: International category
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About the University of Greenwich
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Estates Strategy
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Job Description
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Person Specification
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Organisation Chart
4 th in the UK for delivering degrees around the world
Large diverse community of 38,000 students from over 170 countries
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Benefits
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How to Apply
“ I was drawn to the peacefulness of the campus. It's such a beautiful part of London and gives you the option to go into the centre for fun without the London bustle surrounding you constantly.”
Verity Lancaster Midwifery graduate
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About the University of Greenwich
years. They will be underpinned by a strong financial foundation and a sustainable future that will help us to navigate challenges as they emerge. This is our time to establish ourselves as leaders in the fields that matter most to us. We are ambitious and absolutely committed to the future success of the University of Greenwich and our students. The University of Greenwich has two London-based campuses and one at Medway in Kent. They combine a city lifestyle with tranquil surroundings for a unique study experience. Background on the estate can be viewed at Our Campuses We are proud of our achievements and in the last two years alone, Greenwich has won the Queen's Prize, Guardian and Times Higher Education Awards, and ranked top in the Complete University Guide and National Student Survey We were recently voted the Best UK University by Student Crowd. The Student Crowd Awards 2023 is the only ranking based 100% on verified students in the United Kingdom.
As we embark on the next phase of developing our strategic plan, we take enormous pride in our 130-year heritage within the higher education sector. This heritage is one of high standards of teaching, learning and research that reflect the needs of our local, regional, national and global communities, and this remains just as important and relevant for us today. As we move towards 2030, we will continue to act as a positive force for change, using our expertise as educators to curate knowledge, create opportunities and change lives for the better – on a local, regional, national and global stage. Our strategic priorities are focused on transformational shifts in our work across Learning and Teaching, Research, and Knowledge Exchange. We will focus on four cross-cutting priorities: Student Success, Inclusivity and Culture, Impactful Research and Knowledge Exchange, and Connected and Sustainable Campuses. These priorities come with a commitment to invest in our students, staff, physical infrastructure and technology as key enablers to deliver against the goals that we set for ourselves over the next few
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Estates Strategy
The Estates Strategy starts from a position of considerable strength. Our campuses have an exceptional heritage of universally recognised historic buildings and landscapes that provide a rich and distinctive setting for the University. The quality of the campuses and the facilities they offer is fundamentally important in attracting students and staff to the University and therefore represent a key asset requiring careful stewardship, investment, and enhancement. Our campuses are located at the heart of the Thames Gateway, Europe’s largest and most ambitious regeneration initiatives. Major investment in housebuilding, community and transport infrastructure is transforming the area and supporting high levels of population and economic growth. Our campuses have a significant role to play in supporting this growth and in maximising the long-term benefits for the communities we serve.
The University’s Strategy THIS IS OUR TIME establishes a mission to become the best modern university in the UK by 2030. The Strategy seeks to broaden the University’s academic offer andgrow student community to over 40,000 studying in the UK and overseas. The University’s distinct vision is for Education Without Boundaries shaped by values that make the University: • Inclusive • Collaborative • Impactful
This vision and related key values and principles are underpinned by four
Strategic Priorities: • Student success • Inclusivity and culture
• Research and knowledge exchange • Connected and sustainable campuses
More information about the strategy can be viewed here.
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Job Description
Key Accountabilities
Job Title Deputy Director of Estates and Facilities (Capital. Property and Space) Department Estates and Facilities Directorate (EFD) Role reports to Executive Director of Estates and Facilities
Direct Reports Associate director of capital projects, Associate director of Property and space utilisation, Major projects director/managers This role profile is non-contractual and provided for guidance. It will be updated and amended from time to time in accordance with the changing needs of the university and the requirements of the job.
landlord and tenant work, commercial negotiations and associated work. • Provide leadership to all staff in the department. Ensure that skill and competency levels are appropriate, developed or acquired and the importance of learning and professional development is emphasised. • Represent the University in relevant national and regional networks and on associated professional bodies. • To participate in the corporate governance of the university through contributing to the work of relevant committees and the governing body when required. • To provide the link from the corporate planning objectives to the estate planning/ management function and related support services activities. • To ensure that the work of the Estates & Facilities Directorate is focused on providing appropriate facilities compatible with the delivery of the Corporate Plan by working closely with senior management, professional services and academic colleagues. • To contribute to the university’s strategic planning, with particular responsibility for the physical environment and the physical resources, through preparation, revision and implementation of the university’s estates strategy. • To ensure an integrated service provision and a customer-focused approach that will best enable the directorate to support the delivery of the university’s core activities.
Main activities and responsibilities: • Deputise for the Executive Director of Estates and Facilities as required and therefore taking responsibility for reporting to the Senior Leadership Team; leading the Estates Department; developing and maintaining relationships with internal/external partners; and representing the University as the lead officer for the Estates Department as required. • Support the Director in the development, delivery and periodic review of the Estates Strategy and reporting KPIs. • Responsibility for the preparation, monitoring and delivery of annual and key performance indicators, working closely with the Finance Department. • Actively contribute to the work of the Estates Senior Leadership Team and take responsibility for cross-divisional initiatives and performance. • Lead and take overall responsibility for the space Systems Management and the provision of data. Coordinate and deliver the continued development and integration of department systems to enhance the management of the estate. • Lead and support the Space utilisation, space group and university policy. • Lead and take responsibility for the Property team, including all department budgets Capital, Property and Space expenditure plans, forecasts
Purpose of role To support the Executive Director of Estates and Facilities in the strategic leadership and effective management of the Estates department and to take responsibility for the leadership of Capital, Property and Space teams within the department. To deputies for the Executive Director of Estates and Facilities and attend the MCPG(Major Capital Projects Group). More generally to ensure the department maintains its focus on delivering key University objectives and adopts a proactive, customer focused approach in the delivery of services which support high quality environments for students, staff and other stakeholders.
local authorities, community groups etc. • To direct strategically the university’s estate, property, new building programmes and other capital projects, and long-term strategic maintenance programme. • To develop relevant operational policies, define service levels and ensure delivery of customer focused Capital, Property and Space services at all levels on all sites. • To ensure relevant statutory and legal compliances are in place, along with appropriate risk management and contingency plans for Capital, Property and Space function.
• To manage the university’s Capital, Property and Space services in support of student experience, staff teaching, and research and enterprise. • To deputies for the Executive Director of Estates and Facilities. • To contribute to the university’s planning process with special responsibility for the estates strategy, physical environment, sustainability and Capital, Property and Space. • To provide managerial oversight and co- ordination of the Capital, Property and Space function. • To establish and maintain external relationships with key stakeholders such as
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external bodies. • Deliver presentations and briefings to a variety of different audiences, including the Senior Leadership Provide advice to the Senior Leadership Team on strategic issues relating to Capital, Property and Space. • Influence University decisions through providing professional expertise and leading or participating in relevant committees, consultations, steering groups and project groups. • Manage and resolve complex problems which impact the University as a whole, related to the estate and delivery of services.
• To develop and enhance appropriate service standards within the directorate and ensure that systems are in place to deliver a consistently high standard of service to internal and external customers. • To ensure the full implementation of the university’s estates strategy and advise on the optimum use and future development of the university’s estates and buildings. • To promote efficiency and flexibility in the use of physical resources, optimising the utilisation of space and providing for staff and students an effective teaching and research environment, as well as an enhanced social and leisure space, to promote the quality of their university experience. • To lead and develop the service to ensure continuous improvement; prepare local plans; manage delegated budgets; ensure local compliance with health and safety legislation; ensure the appraisal of staff in accordance with agreed procedures; ensure that appropriate staff development programmes are implemented; and communicate with directorate staff on a regular basis. General • Provide leadership to all Estates staff and ensure that different teams work effectively together to deliver the highest standards of service. • Provide long-term planning and management of resources. • Take high level responsibility for all Estate capital finances. • Take responsibility, via direct reports, of local level budgets including Property. • Provide leadership to all Estates staff and ensure that different teams work effectively together to deliver the highest standards of service. • Be routinely involved in complex and important negotiations and communications internally and with
Key Performance Indicators • Estates enabling strategy KPI’S
Key Relationships (Internal & External) • EFD Colleagues • Contracted service providers/ consultants • Greenwich Foundation • Greenwich Hospital • Director of International Pathways • PFI Medway Residence • PFI Amber • Historic England • Faculty Operating Officers and Directors of Other Professional Services • Students & Student Union • General Public • Visitors • University Senior Leadership Team - VCE • Estates Senior Leadership Team • Finance Department • Health & Safety Department • Department of People • ICT Department • Statutory Bodies • Council/authorities • Professional Bodies: AUDE, USHA etc.
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Person Specification
Experience and skills Essential • An ability to implement high-level strategic plans, prioritise objectives and contribute effectively to the preparation of such plans • Extensive experience of delivery and achievement at a senior management level • Strong leadership experience of complex teams • A proven track record in the delivery of large building projects and a wide range of customer-focused estates and facilities services • Experience of working closely with and directing professional staff and advisers • An understanding of the legal and financial aspects of major projects, property issues and landlord/tenant relationships • Experience of managing contracts and ensuring the best possible outcomes are achieved in these relationships • Extensive experience of managing large budgets, including capital expenditure and revenue. • A widely based understanding of resource management, including personnel, premises, residential accommodation. Desirable • Previous experience of working in Higher Education Sector • Understanding of Mechanical and Electrical services. • Listed buildings • Experience of sustainability/ environmental policies and maintaining ISO14001 certification • Experience of the landlord and tenant act//leases and licences.
Qualifications Essential • A degree or similar-level qualification in a relevant subject area • Membership of a relevant body Desirable • A recognised qualification in project Management or other relevant discipline • A recognised qualification in listed and heritage buildings • Ideally a related postgraduate qualification
Other Essential
• Excellent leadership and management experience and a proven track record in motivating and developing teams • Commercially orientated to seek out and maximise opportunities and engender this behaviour in the overall team • A high level of communication, advocacy and negotiation skills • An ability to build strong working relationships with other senior staff and to be a key team player • Significant experience of working with professional consultants and advisers and other external stakeholders • An ability to prioritise workload, delegate effectively and manage complex tasks to meet strategic goals on time and within budget Desirable • A strong commitment to customer service in a complex organisation.
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Senior Management Organisation
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Benefits
More than just a job The University employs approximately 2,000 staff in teaching, research and support staff roles and offers unique working environments at all our three campuses; attractive Terms and Conditions and a generous and competitive package to employees; this includes:
• Generous Teachers' or Local Government Pension Scheme.
• Competitive annual leave allowance, extra leave over the Christmas and New Year break and eight days' statutory holidays
• Additional weeks at full pay for maternity, paternity and adoption leave
• Five days' paid leave for studying for exams and for taking part in voluntary public duties, such as school governorships
• Partial fee exemption scheme to support academic development
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Leadership Development programmes
• Coaching and mentoring networks for professional and personal development
• A wide range of Continuous Professional Development opportunities for all staff
• A loan for purchasing an Annual Season ticket for rail or bus travel
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Relocation allowance (where appropriate)
• There is a free bus between Avery Hill and Greenwich and a subsidised bus to and from Medway.
More information can be viewed here.
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How to Apply To arrange a confidential discussion about the role. please contact our retained advisors at The Management Recruitment Group at:
Interviews at the University of Greenwich are scheduled for w/c 18th March 2024.
The university is committed to creating a positive, supportive working environment for all our students and staff. We are committed to building a strong, diverse workforce that reflects the communities we serve. We particularly encourage applications from Black, Asian and Minority Ethnic, disabled and LGBT+ people who are currently under-represented within the University of Greenwich at this level. We are committed to promoting and supporting the physical and mental health of all our staff, and removing barriers to improve inclusion.
Ben Duffill ben.duffill@mrgglobal.com
Nicholas Coppard nicholas.coppard@mrgglobal.com
To formally apply, please forward a CV and cover letter to nicholas.coppard@mrgglobal.com
Closing date for applications is Sunday 3rd March 2024.
MRG preliminary meetings are w/c 4th March 2024.
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