After School Schedule Changes Additional Penalty Fees apply after 12pm Consistent Schedule: You will be asked to provide us with your child’s schedule. You will be billed at the discounted Consistent Schedule Daily Fee rate. A Consistent Schedule means that your child will attend the program the same day every week, from 1 to 5 days per week. A Consistent Schedule must be maintained to qualify for the discounted fee. Cancellation Fee: If you cancel a scheduled day, you are responsible for a Cancellation Fee - even if you notify us before 12:00pm. (See Fees page 11) All other changes to your chil d’s schedule must be received by 12:00pm. Adding an unscheduled day is subject to space availability and there is no guarantee that a spot will be available for your child. You must call the office to check on availability. Permanent changes must be submitted one week in advance to avoid Cancellation Fees. Permanent changes must be sent by email, and are subject to space availability. You will receive a confirmation of your child’s new schedule for your final approval. Emergency Use: You may use the program on an as-needed basis if space allows. You will be billed the Emergency Use Daily Fee rate. Families who register for Emergency Use will be billed a Monthly Access Fee in addition to the Daily Fee. You may call the office starting at 9:00am every Monday to see if space exists for the current week only. If there are no open spots you will be added to a Wait List and notified of availability in order of your call. You must follow 12:00pm deadline to avoid additional penalty fees. Cancellation Fee: If you cancel a scheduled day, you are responsible for a Cancellation Fee – even if you notify us before 12:00pm. (See Fees page 11) All After School Families must notify both the REACH CYA office and your school: When your child will not attend the program on a scheduled day. This includes absences, early pick-up, clubs, scouts, and other school activities. When your child will attend the program on an unscheduled day. When your child is attending an after-school club or activity and will be arriving late . (Full daily fee will apply.) When a scheduled after-school activity has ended or is cancelled. To request a Schedule Change for After School Program: To cancel a scheduled day or to notify us that your child will be arriving late, use our ONLINE SCHEDULE CHANGE FORM located at www.reachcya.org , or call the REACH CYA office 631-549-9417. (Please note cancellation fees.) To add an unscheduled day or make changes to your child’s schedule, c all the REACH CYA office prior to 12:00PM, 631-549-9417. To make a permanent schedule change, please send email to firstname.lastname@example.org Emails will not be accepted to make daily schedule changes. Children will be accepted on unscheduled days only if space allows. Our Online Schedule Change Form is not available 12-3:30pm.
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