• Complete the official forms provided by PIE and send all items electronically to PIE in as few files as possible. Meet with units to review the presentation prior to the scheduled meetings. Unit Meeting Follow-up It is important to note that even if agreements are recorded during unit planning meetings, for example on additional positions or equipment, these requests will not be necessarily fulfilled. After the Executive Staff members have met with their respective units, the requests are gathered and the President and the executive officers review, prioritize, and align them with a draft budget. Since the final budget does not become official until all revenue sources are in place, follow-up monitoring by Division Directors is important. Suggestions for follow-up include: • Conduct a debriefing session at the division meeting following unit meetings; • Review unit meeting summaries sent from PIE. If there are inaccuracies or if clarification is needed, contact the Dean of Planning and Institutional Effectiveness, making sure to keep the VPAASS informed; and • Follow-up with the VPAASS to monitor status of unit planning decisions made by the President’s executive team. Responsibilities for Unit Planning Implementation Division Directors are responsible for monitoring implementation of unit goals throughout the year. Directors are also responsible for monitoring budget expenditures and, if needed, preparing mid-year budget requests to meet unanticipated but necessary needs.
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