• Students may not use a College vehicle off campus unless it is part of their job responsibilities; • Use of a College vehicle may be denied in extreme weather conditions or when extreme weather is expected. Contact the Facilities Management/Maintenance Department for direction under these conditions; • Under special circumstances, the above referenced restrictions may be waived with approval from the executive officer of the area. Waivers of these restrictions for executive officers must be approved by the President. Notification of any waiver will be provided to the Vice President of Administration and Finance or his/her designee and the Director of Facilities Management. Accidents • For all other fleet vehicles, mileage is limited to 200 miles one way; • Occupants should not exceed the number of available seatbelts; and If an accident occurs, REPORT IT IMMEDIATELY TO AUTHORITIES. Then, as soon thereafter as feasible, contact the College. Contact information and accident guidelines are located in each fleet vehicle. • Call 240-500-2330 > If not available, call 240-310-4205 (Director of Facilities) > If not available, call 301-491-9801 (Vice President of Administration and Finance); Failure to report an accident will result in a revocation of authorization to drive on behalf of the College. For College fleet vehicles: • One accident or failure to comply with the College’s policies and procedures will result in a written warning; • A second accident or failure to comply with the College’s policies and procedures may result in the loss of driving privileges; and • Accidents considered egregious by Hagerstown Community College will result in the immediate loss of driving privileges. Vehicle Requests To ensure availability, it is advisable to request a vehicle at least two weeks prior to an activity or event. Vehicles should be requested by completing the Vehicle Request Form. The form is available on the HCC website: Log in > Faculty & Staff >Facilities Management & Planning > Request for Vehicle(s) Form. Immediate Supervisor approval is necessary for all trips. If transporting passengers requiring special accommodations, contact the Coordinator of Disability Services. Driver’s Responsibilities • Drivers are responsible for the general cleanliness of the vehicle. All trash should be removed from the vehicle and properly disposed of at the conclusion of use; • No smoking is allowed in College vehicles; • Any traffic violations and/or tickets are the sole responsibility of the driver. The College does not reimburse for traffic fines of any type; • Drivers are expected to follow posted speed limits and practice defensive driving; • Drivers and passengers will wear seatbelts at all times;
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