4. Select the checkbox under “Never Attended” for the student who is not attending For on-line courses, please report students as no shows who meet all of the following criteria: • Did not attend orientation (if applicable); • Have not participated in the online classroom; and • Have not responded to contact from the faculty (email/phone calls). Examples of acceptable evidence of academic attendance for online courses: • Student submission of an academic assignment • Student submission of an exam • Documented student participation in an interactive tutorial or computer-aided instruction • A posting by the student showing the students participation in an online study group that is assigned by instructor • A posting by the student in a discussion forum showing the student’s participation in an online discussion about academic matters • An email from the student or other documentation showing the student initiated contact with a faculty member to ask a question about the academic subject studied in the course Please be sure to check the course roster at least once a week during the entire semester. If a student is attending class and is NOT on your roster, they should NOT be attending class or in the classroom. Send them to the Office of Retention and Registration immediately regarding his/her registration in the class. If everyone is attending class, please email the Office of Financial Aid at faattend@hagerstowncc.edu. For the subject of the email, please state “All Attending.” In the body of the email, please include your name and course/section number. Faculty may also click the link provided in the Self-Service midterm grading screen to indicate that all are attending. Because the federal regulations have become stricter, the Office of Financial Aid will be informing Division Directors if rosters are not submitted by the deadline. Please adhere to the deadlines. Classroom Assignments Classes are scheduled in specific rooms at specific hours based upon availability. Faculty will receive their classroom assignments as a part of their teaching schedule. Changing classrooms after the semester has begun is difficult because of limited classroom space. Faculty may not arbitrarily change their room assignments simply because another room appears available. If a faculty member believes that an assigned room is not sufficient for their needs, they should address the issue with their Division Director. Confidentiality Each faculty member is accountable for ensuring the confidentiality of all student educational records in accordance with the Family Educational Rights and Privacy Act of 1974 (FERPA), as amended. In accordance with this responsibility, faculty of Hagerstown Community College will not post or display, either electronically or in hard copy, lists of students’ grades in personally identifiable forms, including the students’ names or any four consecutive digits of the students’ Social Security numbers or student identification numbers.
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