website to access the form. Once the form has been completed the instructor will use their directory login to sign and submit the form. Students may appeal their grade within fifteen working days of the grade submission deadline. The process for grade appeal can be found in the HCC Student Handbook. Faculty should keep careful records of all grades given for student assessments during the course of the semester as validation of the student’s final grade. Incomplete Grades The grade of “I” (Incomplete) is awarded only when the instructor has determined that illness or unforeseen circumstances prevented the student from completing all course requirements. The student should have completed most of the course requirements (80%) and be beyond the deadline for receiving a “W” grade. It is the faculty’s responsibility to complete a form entitled “Request for Grade of Incomplete,” which requires signatures of the student, instructor and Director of the respective academic division. In addition, the form must be delivered to the Records Office before the final exam week. The student is not required to register for the course again, but must make up the work before the instructor’s deadline. If the student takes the course again, the “I” grade will become an “F” grade. The deadline for completing the work will not extend beyond the end of the next semester or the instructor will assign an “F” as the official grade. The instructor will change the “I” to a letter grade within fifteen working days from the date that the student completes all remaining course requirements. Forms to request an incomplete grade are available from the Records Office or from Division Office Associates. Alternatively, the form is also available in Passport. The form can be sent to the student to complete with the following link: https://forms.hagerstowncc.edu/iFiller/iFiller.jsp?fref=409aba68-8c2e-4dbf-bba1-894a6f2ce2f5. You will skip grading the student through Self-Service, as the Records Office will manually enter the grade upon receipt of the Incomplete form. Grading Systems/Scales HCC uses the letter grading system (A, B, C, D and F) for credit and developmental courses. The current catalog defines each of these grades and explains how they are applied to the students’ grade point averages. Other actions such as W, AU and I are also explained in the catalog. Faculty must use HCC’s standard grading system. Please note that some programs have established a different grading system, e.g. Nursing and Health Sciences (see below). Any faculty member who contemplates modifying the standard grading scale for their courses must have the approval of the Division Director and the Vice President of Academic Affairs and Student Services. Grading Scales The College uses two grading scales for credit courses; one for Nursing and Health Sciences classes and one for all other credit classes. The grading scale for Health Sciences and Nursing is A (90-100), B (80-89), C (75-79), D (60-74), and F (59 and under). All other credit classes must use the standard grading scale of A (90-100), B (80-89), C (70-79), D (60-69) and F (59 or below). Faculty must include the grading scale on their course guide.
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