Tuition Assistance Tuition Reimbursement (Credit Bearing)
Tuition Reimbursement applies to an approved program or course of study at an accredited college or university for eligible employees (subject to maximums per fiscal year listed herein). However, if courses are available at Hagerstown Community College, the employee may not request to take the same course at another college or university. Course(s) or curriculum must be beyond the associate level and ordinarily must be job-related, defined as enabling the employee to maintain or improve skills required in the employee’s current job or be necessary to comply with conditions imposed by HCC for continued employment . The immediate supervisor and the area Dean must approve the employee’s request to take a course or enroll into a program or course of study. Reimbursements will not exceed an average in-state tuition rate per credit hour (excluding fees) for equivalent academic courses at the University System of Maryland, which will be determined by the Human Resources Office on an annual basis. Hagerstown Community College will limit reimbursement to one undergraduate degree and one graduate degree per employee. If an employee is requesting approval for courses toward a second degree, or toward a certificate or other program that otherwise does not meet the requirements for reimbursement, the individual’s current credentials should be reviewed as should the impact of the requested program as it pertains to the employee’s current job responsibilities. Request for courses toward a second degree must be approved by the President of the College. In cases where any reimbursement is made for courses that are not job-related, as defined above, reimbursement is limited to $5,250 per calendar year per employee. Employee Eligibility The employee must be a regular/budgeted full-time employee with the College. The employee must have successfully completed one (1) year of satisfactory performance in their current role. The maximum allowable credits are twelve (12) Credit Hours per Fiscal Year. Tuition only (no fees) will be reimbursed at the actual per credit hour rate (excluding fees), not to exceed the in- state tuition rate per credit hour for equivalent academic courses at the University System of Maryland as determined by Human Resources. Pre-Approvals for the program of study must be submitted on either July 1 st or January 2 nd . Approval of the supervisor and the Human Resources Office is required in advance each semester. Approval will be contingent upon satisfactory job performance, and a grade of “C” or better is required for reimbursement. Employees are required to submit their tuition bill and proof of successful completion of approved courses. Courses should be scheduled to avoid conflicts with job duties. The Human Resources Office will provide application forms for this benefit. Employees who leave Hagerstown Community College, either voluntarily or involuntarily, within two years of completing coursework will be required to repay the tuition reimbursement payment they received.
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