mail tray in the Office area, and inform the part-time faculty member about obtaining a picture ID and using the ID number for the campus copier network. Unit Planning: Planning and Budgeting Cycle for Academic Affairs Each year, the College engages in an integrated process of planning, evaluation, and budgeting for the following fiscal year. Every unit of the college prepares a plan that reflects its accomplishments (Annual Productivity Report), and, building on the College’s mission, vision, institutional priorities, and strategic plan, submits its projected needs (Unit Plan). This planning process is vitally important for all constituent units of Academic Affairs. The plan for each unit includes: • the unit’s goals to maintain and improve productivity (e.g. new personnel, supplies, equipment, or facilities) • timelines • persons responsible • assistance that may be required outside the department Unit planning meetings occur from October through December, with academic units generally convening first. For purposes of unit planning, each academic division is divided into smaller, discipline-related units. The Office of Planning and Institutional Effectiveness (PIE) prepares and distributes relevant data and unit planning forms. Executive Staff members meet with their individual units to review and discuss strategic goals, resource requests, and outcomes. Preparation for Unit Planning Division Directors are responsible for coordinating and presenting materials at unit planning sessions. An early start is important. At the beginning of the fall semester, division meetings should include a discussion about the upcoming planning process, including each unit’s needs concerning data. If units have data requests beyond the information usually provided by the Planning and Institutional Effectiveness Office, Directors should review these requests with the VPAASS. Division Directors should schedule meetings with individual units in the division to: • Review the previous year’s goals; • Examine outcomes data for the unit, using information from the unit as well as PIE. Use these data to determine and justify needs for additional resources. For example, to provide rationale for an additional faculty position, examine and report enrollment numbers for the relevant discipline, the number of sections, faculty/student ratios, as well as the ratio of full- time to adjunct faculty; • Complete the Student Learning Outcomes Assessment (SLOA) report for courses and programs within the unit and use these data to determine and justify needs for additional resources; • Note unit accomplishments for preparation of the Annual Productivity Report; • Determine goals for the next fiscal year; • Review proposed unit plans with the VPAASS; and
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