CANDIDATE INFORMATION PACK PRINCIPAL PROJECT MANAGER
CONTENTS
INTRODUCTION
ABOUT LSE
LSE ESTATES DIVISION AND CAPITAL DEVELOPMENT
INTRODUCTION
The LSE was founded in 1895 and has grown to become one of the foremost social science universities in the world. A specialist university with an international intake, LSE ' s reach extends from its Central London campus to worldwide. The School has a cosmopolitan student body, with around 11,600 full-time students from 148 countries and a staff of just over 3,000, with about 49 per cent drawn from countries outside the UK. In 2021 LSE became the first Carbon Neutral verified university in the UK. The LSE Estates Division is responsible for the development and implementation of the LSE Estates Strategy supporting the Schools strategic
objectives. The Estates Capital Development team has enjoyed unprecedented success in recent years, with acclaimed major projects gaining Stirling award nominations and the Team winning various client of the year accolades. The Principal Project Manager lead the strategic planning, briefing, design, procurement and handover of the Long Term Maintenance and Carbon Reduction programme for LSE Estates, across the LSE Academic, Commercial, Residen- tial, Campus and Sports Grounds portfolio.
THE ROLE
PERSON SPECIFICATION
WORKING AT LSE
APPLICATION PROCESS
3RD IN THE WORLD Ranking for social science and man- agement subjects in the QS World and Subject Rankings 2022 1ST OF LONDON UNIVERSITIES We are ranked the top university in London for the 11th year running by the Complete University Guide 2023 18 NOBEL PRIZE WINNERS LSE counts 18 Nobel Prize win- ners among our staff and former students 37 WORLD LEADERS have studied or taught at LSE. 219,000 ALUMNI ACROSS 212 COUNTRIES 92.8 PERCENT OF GRADUATES entered employment or further studies within 15 months
35,000 MEDIAN SALARY of an LSE Graduate.
ABOUT LSE
LSE is one of the foremost social science universities in the world. A specialist university with an international intake, LSEs reach extends from its Central London campus to around the world. The School has a cosmopolitan student body, with around 11,600 full time students from 148 countries and staff of just over 3,000, with about 49 per cent drawn from countries outside the UK. LSE opened its doors in 1895 with three rooms and 200 students. Today more than 11,000 students study for degrees at our central London campus, while more than 40,000 more learn on campus or remotely. But while much has changed, one thing remains con- stant: our commitment to the original vision of LSE, as a community of people and ideas, founded to know the causes of things, for the betterment of society. As we look to the future, we do it as an internationally renowned institution, with a reputation for excellence in teaching, research and public engagement in the social sciences. What happens at the School has the potential to be world-changing – and in these turbulent times, the social sciences are needed more than ever.
7 ACADEMIC
1895 LSE WAS FOUNDED LSE is a specialist social studies university PARTNERSHIPS with universities across the world
2021 CARBON NEUTRAL verified university in the UK
29 ACADEMIC DEPARTMENTS and institutes at LSE 19 RESEARCH CENTRES 200 SOCIETIES AND 40 CLUBS
TOP 10 FIELDS OF EMPLOYMENT
1. FINANCIAL AND PROFESSIONAL SERVICES 2. EDUCATION, TEACHING AND RESEARCH 3. CONSULTANCY 4. GOVERNMENT, PUBLIC SECTOR AND POLICY 5. ACCOUNTING AND AUDITING 6. INFORMATION, DIGITAL TECHNOLOGY AND DATA 7. ADVERTISING, MARKETING, PR AND JOURNALISM 8. LAW AND LEGAL SERVICES 9. FMCG, MANUFACTURING AND RETAIL 10. HEALTH AND SOCIAL CARE
RECENTLY COMPLETED PROJECTS INCLUDE:
The Marshall Building a £ 145m new build, designed by Grafton Architects on the corner of Lincoln ’ s Inn Field in a conservation area. The project is attracting industry and media attention since it opened in January 2022. It recently won the Priz Versailles Campuses 2022 and continues to receive award accolades.
LSE ESTATES DIVISION AND CAPITAL DEVELOPMENT The Estates Division is responsible for development and imple- mentation of the LSEs Estates strategy, providing world class buildings and facilities for teaching, learning and research. The Estates Division are committed to creating a higher quality built environment commensurate with LSEs academic stand- ing. Strategic projects are developed and delivered by the Cap - ital Development team, responsible for the planning and imple- mentation of major capital projects, long term maintenance and carbon management in progress at the School. Following a design competition in 2022, David Chipperfields Ar - chitect have been selected to develop the next major project for the LSE, the Firoz Lalji Global Hub is a £ 100m + project that has set high environmental targets with low embedded carbon im- pacts. The development is currently at RIBA Stage 2 with plans to complete it by late 2026.
Our Rogers Stirk Harbour and Partners designed Centre building at £ 125m, recieved an RIBA Award and a Civic Trust Award following its completiong in 2019. The LSE first new building for more than 40 years, The Saw Swee Hock Student Centre has recieved praise from students, staff and architecture critics and has won many awards since its opening in 2014. The capital plan has various major projects up to 2030 and beyond, these are due to be developed over the next few years and the LSE is currently also planning several joint venture residential projects that will build upon the success of previous projects. roof, to the building. The works are likely to take 6 months.
IMPROVING THE STUDENT EXPERIENCE LIES AT THE HEART OF WHAT WE DO. WE ARE FOCUSSED ON PROVIDING WORLD CLASS BUILDINGS AND FACILITIES AND THROUGH EXCELLENT CUSTOMER SERVICE WE AIM TO ENSURE THE SAFE, SECURE AND ENVIRONMENTALLY SOUND OPERATION AND MAINTENANCE OF LSE ASSETS. LSE ESTATES DIVISION MISSION
THE ROLE
Job title:
Principal Project Manager
Taking the necessary decisions to ensure risks from hazards and potential breaches of health and safety are managed to avoid criminal prosecution. • Working Relationships & Contacts and Management of Other Staff • To manage & supervise other colleagues within the Estates Division reporting to this postholder • As the manager communicate a clear vision of what is to be achieved overall by a team; encourage individuals to contribute to this common goal to the best of their ability; create a sense of unity and common purpose. • To liaise with Senior Management and Senior Academics to facilitate the requisite approvals at various stages within the project, from funding commitments, through RIBA work-stage ‘ sign-offs ’ to completion and handover. • To consult and liaise with other School Officers in respect of specification issues, undertaking any generic requirements and standards for equipment, suppliers and workmanship. • To focus on the requirements of ‘ end users ’ and direct consultants to consider the outcomes of the briefing and consultation process, subject to the approvals of the requisite authorities. • Act as a first point of contact where Statutory Authorities need to be informed or consulted e.g. Local Planning Authorities, Building Control, English Heritage and Water Authorities. Facilitate the incorporation of their processes required under the terms for Capital Project Funding. • By agreement with the Director of Capital / Assistant Director to discuss and agree on details of Project Funding in respect of the reporting and auditing processes required under the terms for Capital Project Funding. • By agreement with the Director, Capital Development / Assistant Director or Project Working Group to seek advice and implement recommendations from legal representatives. Flexibility To deliver services effectively, a degree of flexibility is needed, and the post holder may be required to perform work not specifically referred to above.
• To arrange the selection and preparation of detailed furniture and equipment schedules monitoring progress, finances and delivery. • To conduct all financial matters associated with the role in accordance with the LSE ’ s policies and procedures, as laid down in the Financial Regulations. • To liaise with the client department, services section ( Estates ) and the Maintenance / Sustainability Section regarding the arrangements for commissioning and handover of the buildings. • After occupation / completioj of the building ( s )/ projects follows up any defects / snags, assess the practical workings of the facility and its fitness for purpose including post occupancy evaluation. • At the discretion of the Assistant Director and Director of Capital Development, deal with any other building and development matters requiring attention. • Ensure that all completed projects meet all necasaery syatory requirements. Lead on CDM Client and other duties to create and maintain premises that are safe to construct and use; ensure the safe control of contractors on site. • Duties and Responsibilities ( Health Safety ) • Ensure compliance with Health & Safety and fire safety standards work with the Assistant Director of Estates to undertake Fire Risk Assessments and update Fire Strategy documents in accordance with LSE policies. • Ensure compliance with all relevant Health and Safety / Fire Legislation and audit operations regularly. Ensure that the university undertakes and meets the requirements for monitoring of contractors, in line with the scope of this role. • Undertake relevant training and be the LSE ’ s Asbestos Manager, ensure compliance with relevant legislation within the scope fo this role. Decision Making • The post holder will be given delegate authority and decision-making for projects, policies and matters within the bounds of the School procedures and financial approval system to ensure projects are delivered on time, on budget and conform to all statutory requirements. This includes making decisions on creative solutions, being flexible in prioritising work and working with the Assistant Director of Capital Developoment to allocating staff resources to specific projects.
Department Division:
Capital Development, Estates Division
Director / Assistant Director, Capital Development
Accountable to:
Job Summary The post holder will be a senior member of the Capital Development section of Estates. He / She / They will be given delegated management authority to lead the strategic planning, briefing, design, procurement and handover of the Long Term Maintenance and Carbon Reduction programme for LSE Estates, including Residential, Campus and Sports Grounds and reporting on progress to Project Boards, . The post holder will also be expected to manage junior staff and project manage their jobs. MAIN RESPONSIBILITIES
Programme Management Role • To manage and supervise in-house staff and external consultants team, deputising for the Assistant Director as and when required.Prepare Capital / LTM / Carbon Reduction Programmes in conjunction with the Capital Development Director / Assistant Director. • Prepare Project Programmes and monitor progress against throughout the project. • Prepare Risk Registers – identifying and managing risk throughout the project. • To develop, in liaison with the Director and Assistant Director procedures for project / briefing, design development and contract / financial control, implementation and handover. • To prepare and submit regular reports on progress against programmes, budgets and briefing objectives. • Arrange and chair all necessary stakeholder liaisons required to deliver successfully and complete projects, including drafting and issuing newsletters. • Ensure that all procurement is carried out following LSE financial and purchasing policies and other procedures as set down by the Director of Capital Development and Director of Estates. • To perform a pro-active leadership role, fostering high morale, innovation, cooperation and an ethos of high-quality service delivery. • To ensure compliance with agreed environmental policies and procedures. Project Management Role • To consult with the client department, senior School Officers and Estates staff regarding the desired facilities and possible sources of finance. • To prepare and present accommodation studies, budget costings, feasibility studies etc.,
• To prepare a preliminary design brief and specification of client requirements, including constraints, programme information and accommodation needs and relationships. • To prepare necessary contractual documentation and to appointa professional team. • To develop the design brief with the Architects and in conjunction with the Client and Estates technical staff, consider and comment on the Consultant ' s drawings and specifications. • To act as “ Secretary ” to the Project Board / Work Group designated to oversee the implementation of each particular project, including the preparation of reports, agendas, minutes and presentations. • To discuss and present designs at various stages with School Working Groups, Committees, Planning Officers and members of the Local Authority. • Where final designs exceed the capital expenditure limits, discuss options with the client, School staff and the professional team.Upon receipt of Tenders, review the situation. • To make the necessary contractual arrangements with the successful tenderer. • To administer construction contractors either directly or thought a specialist consultant, including the Schools measure term contract. • At all stages of the project ensure that adequate mechanisms are in place for effective project cost control and that internal and external project management and control procedures are followed. • During the project construction stage, to direct and liaise with the professional team, to attend site meetings, to monitor progress, to ensure quality control, via the Clerk of Works and to arrange interim and final payments to the Contractor.
PERSON SPECIFICATION
KNOWLEDGE AND EXPERIENCE Essential: • Thorough and comprehensive relevant post qualification experience at a senior level • Experience of leading and managing professional consultants and contractors or large scale new building and refurbishment projects. • Experience of Staff Management / discipline • Experience of financial management • Experience of Higher Education Capital Development • Demonstrable experience of: - Contract Administration & Construction Project Management • Knowledge of the following areas: - CDM Regulations - Town & Country Planning Act 1990 - Building Act 1984 - Health & Safety Legislation - NBS specification - British & European Standards / codes of practice
COMMUNICATION • Excellent written and verbal communication skills • Experience of producing communication material to relay key project facts and awareness • Ability to convey complex information in the most appropriate format • Ability to listen to user needs and convey this information to others INITIATIVE AND PROBLEM SOLVING • Ability to use initiative and creativity to address problems that are difficult to resolve. TEAMWORK AND MOTIVATION • Ability to provide leadership and direction and motivate and lead a project team. • Willingness and ability to work as part of a team • Ability to ensure communication between project team is effective. PLANNING AND ORGANISING RESOURCES • Ability to manage projects. Evidence of focus, drive and self-motivation in order to deliver
- GCWorks / Bespoke contract / JCT Standard Forms of Building Contract - Procurement and Handover procedures • An understanding of liability and contract law • Experience of negotiating fees and variation costs. • Previous experience of budget planning and financial control. • An understanding of current technical developments and advancements in structure & construction techniques. Desirable: • Degree or equivalent in relevant subject. • Membership of relevant professional body e.g. RICS or similarly recognised organisation. • Some knowledge of public procurement processes ( OJUE ) and new forms of building procurement methods • Ability to access all parts of a construction site • Experience of using project programming using Microsoft Project, MS work, Excel.
required projects outcomes.
• Ability to work under pressure and plan and organise a busy workload with conflicting deadlines • Ability to work under pressure and plan and organise a busy workload with conflicting deadlines DECISION MAKING • Ability to work on own initiative, take independent decisions and to provide advice and input to others LIAISON AND NETWORKING • Ability to exchange information effectively and maintain relationships with internal and external contacts
CIRCUMSTANCES •
Able to work flexible hours when required and sufficiently able to access all parts of a construction site
WORKING AT LSE
Join LSE and you ’ ll work in a world-leading university where cut- ting edge research is happening now, in the heart of a vibrant city. We have challenging and rewarding roles for committed individ- uals. In return we offer a good work-life balance, with generous holidays and award-winning family-friendly policies. Diversity is valued and staff development is taken seriously. We have a strong sense of community. We even have some good parties. Our staff say they are proud to work here. As a member of LSE staff, you ’ ll be provided with a competitive salary and pension scheme, generous annual leave ( 41 days p.a. including bank holidays ) as well as benefiting from excellent train - ing and development opportunities. However, we are acutely aware that there are other considerations important to you. With this in mind, we provide numerous other attractive benefits to help actively encourage a positive, diverse, healthy and family friendly culture in our workplace.
Benefits include: •
Childcare vouchers
Cyclescheme
• • • • • • •
Eyesight tests for VDU users
Season ticket loans LSE gym membership
Give as you earn Fee remission
Senior common room
Further information can be viewed here.
APPLICATION PROCESS LSE is being supported on this recruitment campaign by the search consultancy The Management Recruitment Group - MRG.
To arrange a confidential briefing conversation please contact our advisors:
Ben Duffill ben.duffill @ mrgglobal.com 07976 125 010
Nicholas Coppard nicholas.coppard @ mrgglobal.com 07896 079 495
Applications should consist of a comprehensive CV and project list / portfolio.
Applications should be sent to: nicholas.coppard @ mrgglobal.com and ben.duffill @ mrgglobal.com
Closing date for applications: 8th September Interviews are scheduled: mid-September 2024
LSE is committed to building a diverse, equitable and truly inclusive university. With students and staff from over 140 countries around the world, diversity is integral to LSE. The School ’ s dynamic mix of people and ideas underpins our global reputation for excellence in the social sciences, and makes studying and working at LSE a unique and enriching experience.
We encourage and welcome applications from all sections of the community.
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