THE ROLE
Job title:
Principal Project Manager
Taking the necessary decisions to ensure risks from hazards and potential breaches of health and safety are managed to avoid criminal prosecution. • Working Relationships & Contacts and Management of Other Staff • To manage & supervise other colleagues within the Estates Division reporting to this postholder • As the manager communicate a clear vision of what is to be achieved overall by a team; encourage individuals to contribute to this common goal to the best of their ability; create a sense of unity and common purpose. • To liaise with Senior Management and Senior Academics to facilitate the requisite approvals at various stages within the project, from funding commitments, through RIBA work-stage ‘ sign-offs ’ to completion and handover. • To consult and liaise with other School Officers in respect of specification issues, undertaking any generic requirements and standards for equipment, suppliers and workmanship. • To focus on the requirements of ‘ end users ’ and direct consultants to consider the outcomes of the briefing and consultation process, subject to the approvals of the requisite authorities. • Act as a first point of contact where Statutory Authorities need to be informed or consulted e.g. Local Planning Authorities, Building Control, English Heritage and Water Authorities. Facilitate the incorporation of their processes required under the terms for Capital Project Funding. • By agreement with the Director of Capital / Assistant Director to discuss and agree on details of Project Funding in respect of the reporting and auditing processes required under the terms for Capital Project Funding. • By agreement with the Director, Capital Development / Assistant Director or Project Working Group to seek advice and implement recommendations from legal representatives. Flexibility To deliver services effectively, a degree of flexibility is needed, and the post holder may be required to perform work not specifically referred to above.
• To arrange the selection and preparation of detailed furniture and equipment schedules monitoring progress, finances and delivery. • To conduct all financial matters associated with the role in accordance with the LSE ’ s policies and procedures, as laid down in the Financial Regulations. • To liaise with the client department, services section ( Estates ) and the Maintenance / Sustainability Section regarding the arrangements for commissioning and handover of the buildings. • After occupation / completioj of the building ( s )/ projects follows up any defects / snags, assess the practical workings of the facility and its fitness for purpose including post occupancy evaluation. • At the discretion of the Assistant Director and Director of Capital Development, deal with any other building and development matters requiring attention. • Ensure that all completed projects meet all necasaery syatory requirements. Lead on CDM Client and other duties to create and maintain premises that are safe to construct and use; ensure the safe control of contractors on site. • Duties and Responsibilities ( Health Safety ) • Ensure compliance with Health & Safety and fire safety standards work with the Assistant Director of Estates to undertake Fire Risk Assessments and update Fire Strategy documents in accordance with LSE policies. • Ensure compliance with all relevant Health and Safety / Fire Legislation and audit operations regularly. Ensure that the university undertakes and meets the requirements for monitoring of contractors, in line with the scope of this role. • Undertake relevant training and be the LSE ’ s Asbestos Manager, ensure compliance with relevant legislation within the scope fo this role. Decision Making • The post holder will be given delegate authority and decision-making for projects, policies and matters within the bounds of the School procedures and financial approval system to ensure projects are delivered on time, on budget and conform to all statutory requirements. This includes making decisions on creative solutions, being flexible in prioritising work and working with the Assistant Director of Capital Developoment to allocating staff resources to specific projects.
Department Division:
Capital Development, Estates Division
Director / Assistant Director, Capital Development
Accountable to:
Job Summary The post holder will be a senior member of the Capital Development section of Estates. He / She / They will be given delegated management authority to lead the strategic planning, briefing, design, procurement and handover of the Long Term Maintenance and Carbon Reduction programme for LSE Estates, including Residential, Campus and Sports Grounds and reporting on progress to Project Boards, . The post holder will also be expected to manage junior staff and project manage their jobs. MAIN RESPONSIBILITIES
Programme Management Role • To manage and supervise in-house staff and external consultants team, deputising for the Assistant Director as and when required.Prepare Capital / LTM / Carbon Reduction Programmes in conjunction with the Capital Development Director / Assistant Director. • Prepare Project Programmes and monitor progress against throughout the project. • Prepare Risk Registers – identifying and managing risk throughout the project. • To develop, in liaison with the Director and Assistant Director procedures for project / briefing, design development and contract / financial control, implementation and handover. • To prepare and submit regular reports on progress against programmes, budgets and briefing objectives. • Arrange and chair all necessary stakeholder liaisons required to deliver successfully and complete projects, including drafting and issuing newsletters. • Ensure that all procurement is carried out following LSE financial and purchasing policies and other procedures as set down by the Director of Capital Development and Director of Estates. • To perform a pro-active leadership role, fostering high morale, innovation, cooperation and an ethos of high-quality service delivery. • To ensure compliance with agreed environmental policies and procedures. Project Management Role • To consult with the client department, senior School Officers and Estates staff regarding the desired facilities and possible sources of finance. • To prepare and present accommodation studies, budget costings, feasibility studies etc.,
• To prepare a preliminary design brief and specification of client requirements, including constraints, programme information and accommodation needs and relationships. • To prepare necessary contractual documentation and to appointa professional team. • To develop the design brief with the Architects and in conjunction with the Client and Estates technical staff, consider and comment on the Consultant ' s drawings and specifications. • To act as “ Secretary ” to the Project Board / Work Group designated to oversee the implementation of each particular project, including the preparation of reports, agendas, minutes and presentations. • To discuss and present designs at various stages with School Working Groups, Committees, Planning Officers and members of the Local Authority. • Where final designs exceed the capital expenditure limits, discuss options with the client, School staff and the professional team.Upon receipt of Tenders, review the situation. • To make the necessary contractual arrangements with the successful tenderer. • To administer construction contractors either directly or thought a specialist consultant, including the Schools measure term contract. • At all stages of the project ensure that adequate mechanisms are in place for effective project cost control and that internal and external project management and control procedures are followed. • During the project construction stage, to direct and liaise with the professional team, to attend site meetings, to monitor progress, to ensure quality control, via the Clerk of Works and to arrange interim and final payments to the Contractor.
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