Important reminders regarding student assistant summer employment
We know you want to do everything you can to retain your productive student assistants during the summer break! You may schedule them to work up to 40 hours per week during the summer, whether or not they are enrolled in summer classes, as long as they will be enrolled for fall 2024.
Managers will receive an email from HR in May with a list of their direct student reports who are not enrolled in summer classes. These student workers will also receive a direct email from HR in May, making them aware of the additional payroll deductions they will see while working during the summer. This email will also have information on how to request a refund of their GDCP contributions at the end of summer. Note: The last day they are eligible to work is May 31. (This may differ for international students. International students should contact the International Student and Scholar Services office to confirm the last date they are authorized to work.) Graduating in May?
Any level of summer enrollment, including Maymester, affirms their student status for summer. Encourage your student workers to take at least one class. If they are not enrolled for summer classes but are willing to work, they are no longer eligible to be exempt from certain taxes and deductions. Applicable deductions will begin with the pay period that starts on May 5 and will be in effect through the pay period that ends on August 3. To streamline these transitions, HR will utilize reporting to identify active student employees who are not enrolled in summer classes. HR will update these employees’ profile in OneUSG to ensure the appropriate deductions come out of their checks. No action is required of managers. At the end
of the summer, HR will ensure these deductions are stopped for student employees enrolled for fall classes.
If you are interested in transitioning your student worker into a temporary staff or part time regular staff role, please connect with your HR Business Partner for next steps.
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