Key Responsibilities • To deputise for the Head of Projects & Procurement as required • To positively represent the estates department in internal forums, groups and governance committees and leadership meetings • To support and line manage designated staff in line with policy and ensure staff in secondary lines management are well line managed with a common consistency; support and mentor staff through their personal development and career journey, ensuring all complete mandatory and developmental training to sustain suitable levels of technical competence • To coordinate and manage the professional delivery of all projects and procurement on behalf of the department including: » Appointing, coordinating and managing professional advisors when needed » Ensuring accurate and detailed project briefs are established and remain the project deliverables » Managing curriculum leaders expectations and changing requirements » Acting with integrity and diligence at all times » Preparing and submitting bids for grant funding » Leadingcompletion, snagging, handoverandcommissioningintotheFMfunction » Managing defects, latent defects, and design/operational issues post completion » Ensuring a system and process of post project evaluation and continuous improvement • Supporting the management of the strategic capital asset data set; advising on priorities and capital liabilities to best manage and prioritise reinvestment programmes and grant focussed income; together with space planning services and advice • To contribute in delivering environmental sustainability and other initiatives on behalf of the department and organisation to achieve the programme and outcomes defined • Ensure all procurement is undertaken in line with policy and value for money is achieved at all times, with maximised opportunity taken through bulked up procurement. Ensure our specification (SFG20 for PPM), standards, frequencies and terms and conditions lead our procurement processes. • Manage all contracts/professional term appointments in accordance with the contract and progressive, high quality partnership working to achieve a consistent high quality service provision, aligned to our service level agreements (SLAs), challenging and supporting high performance. • Supporting establishing an operating manual/set of procedural driven processes that achieve a consistent high quality of operation and profile risk » Appointing and managing contractors » Driving performance and achieving KPIs » Project & Programme forecasting (time/money) » Project & Programme reporting and dashboard summary
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