EXHIBITOR & SPONSORSHIP PROSPECTUS SOUTHWEST VETERINARY SYMPOSIUM 2021
September 23-26 | San Antonio, TX
CONNECT WITH US
swvs.org
MEET YOUR MARKET
Start selling your products and services face-to-face to one of the largest audiences of veterinary professionals — With 2,500 qualified buyers as attendees, including 1,600 DVMs, SWVS is a four-day action packed event where veterinary professionals come to discover, shop and buy. From new products to the latest technologies, the SWVS exhibit hall floor showcases everything the veterinary industry wants and needs to keep pace with rapid changes in the marketplace.
Under 25: 3% 25 - 34: 25% 35 - 49: 27% 50 - 65: 39% Over 65: 6%
Male: 30% Female: 70%
AGE
GENDER
2018 3,253 Total
2019 2,985 Total
DVMs: 1,602 Technicians: 807 Office Staff/Practice Managers: 338 Design Conference: 56 Students: 113 Exhibits Only Guests: 337
DVMs: 1,404 Technicians: 850 Office Staff/Practice Managers: 246 Design Conference: 47 Students: 120 Exhibits Only Guests: 318
1,404 DVMs
1,602 DVMs
Top States In Attendance
1. Texas 2. Oklahoma 3. Louisiana 4. California 5. Colorado
6. Kansas 7. New Mexico 8. Arkansas 9. Georgia 10. Ohio
10
Why They Visit the Exhibit Hall Attendees spend $2 million in the exhibit hall 94% spend 5+ hours on the exhibit hall floor Make purchasing recommendations based on their experiences at the SWVS 85% rank the exhibit hall a vital part of the educational experience , seeing products and comparing competitors
4
5
6
8
2
7
9
3
1
Get in Touch: email or call Angie at angie@swvs.org or 972.664.9803
swvs.org | 2
EXHIBITOR OPPORTUNITIES
We Attract A Crowd ... Of Your Top Prospects
Daily Prize Drawings For Attendees Who Purchase on the Exhibit Hall Floor Attendees get one entry into the drawing & receive additional entries for every $250 spent on the exhibit hall floor. Friday Night Attendee Sip-n-Shop Inside the Exhibit Hall Attendees can use their complimentary drink ticket to unwind while mingling with exhibitors. SWVS Scavenger Hunt Moves Attendees to All Parts of the Exhibit Hall Exhibitors can be a stop on the SWVS Scavenger Hunt. Attendee answers a question, determined by participating exhibitor, and earns points toward prizes with correct answers. Refreshment Breaks Held Right on the Exhibit Hall Floor Two breaks Fri & Sat for attendees in the exhibit hall. Lunch Served Inside the Exhibit Hall Fri & Sat lunch in the exhibit hall for attendees.
95% of Exhibitors Return Every Year. The Reason – THEY GET RESULTS Booth includes
Exhibit Booth Fees 10’ x 10’ Inline Booth 10’ x 10’ Corner Booth 10’ x 10’ Non-profit Island Premium Area
$2,500 $2,700 $350 $27 per sq. ft. $250 per 100 sq. ft.
• Standard 8’ back drape and 3’ side drape in show colors • One 6’ x 30” skirted table, two chairs and one wastebasket • Company name sign for booth, 7” x 44” • Online presence as part of our interactive floor plan located on the conference website and event app • Company listings in Registration Guide & On-site Guide • Pre-show and post-show registered attendee mailing list • 4 Badges per 10' x 10' booth • $50 off SWVS registration for exhibitor clients, after Early Bird Registration Ends • Complimentary lead retrieval using your own device • 4 Free lunch tickets per 10’ x 10’ booth (2 for Friday & 2 for Saturday) • 50% CE discount for all veterinarians & technicians employed by an exhibiting company • Pre-set meetings prior to exhibit hall opening with qualified leads (Meeting Matching) • 24-Hour security in exhibit hall
50% deposit is required when booking — balance is due by April 1, 2021.
Booths do not include electrical, carpet and other accessories. These items may be rented through the official service vendors, or provided by the exhibitor. Exhibitors are not required to have a floor covering for their full exhibit space.
swvs.org | 3
WHY SHOULD YOU SPONSOR?
MAKE THE RIGHT CONNECTIONS SWVS attendees are excited to learn about new products and finding solutions with products and services from our sponsors . • Connect with decision-makers with extensive buying power. • Drive your business by showcasing your products and services to 2,000+ industry leaders. • Contribute to the professional development of those in your community. • Sponsorship packages are a great value providing additional connections with top prospects. • Have the chance to be one of the first to select your booth for next year to ensure you will get a premium traffic area in the exhibit hall. Sponsors will be able to pick based on the level of sponsorship.
97% of sponsors return each year 90% of sponsors report high-quality booth visits 75% of our attendees prefer to support SWVS Sponsors
I’m able to reach all the top decision-makers from across the region, all while experiencing the camaraderie and southern hospitality SWVS is known for. Pam Mitchell, MS, DVM Professional Services Veterinarian, Strategic Accounts Dechra
Get in Touch: email or call Angie at angie@swvs.org or 972.664.9803
swvs.org | 4
SPONSORSHIP PACKAGES SPONSORSHIP LEVELS Contact Executive Director Tina Garcia at 972.664.9808 or tina@swvs.org. SWVS is committed to helping you engage your audience and achieve your goals. We're happy to create unique packages that work best for you. Sponsorship Levels
Title $50,000 (Exclusive)
Diamond $20,000
Platinum $15,000
Gold $10,000
Silver $5,000
B ronze $2,500
Product Showcase • Logo on Commemorative T-Shirt Sponsor Logo Scrolling on SWVS Website • $1,500 Value
Included In All Packages
Inside Front Cover Full-Page Ad $2,700 Value
Inside Back Cover Full-Page Ad $2,700 Value Inside Back Cover Full-Page Ad $2,700 Value
2-Page Spread $2,200 Value
Full-Page Ad $1,100 Value
Full-Page Ad $1,100 Value
Half-Page Ad $550 Value
Ad In Reg Guide
Back Cover Full-Page Ad $2,700 Value 2 Scavenger Locations $2,000 Value
Inside Front Cover Full-Page Ad $2,700 Value
Full-Page Ad $1,100 Value
Half-Page Ad $550 Value
Quarter-Page Ad $275 Value
Ad In On-Site Guide
1 Scavenger Location $1,000 Value
1 Scavenger Location $1,000 Value
1 Scavenger Location $1,000 Value
1 Scavenger Location $1,000 Value
1 Scavenger Location $1,000 Value
Scavenger Hunt
Exclusive Message Emailed to Over 24,000 $2,500 Value Registration Guide and On-Site Guide, Exhibitor Listing and Profiles Custom Facebook & Twitter Message $500 Value
ExclusiveMessage Emailed to Over 24,000 $2,500 Value Registration Guide and On-Site Guide, Exhibitor Listing and Profiles Custom Facebook & Twitter Message $500 Value
ExclusiveMessage Emailed to Over 24,000 $2,500 Value Registration Guide and On-Site Guide, Exhibitor Listing and Profiles Custom Facebook & Twitter Message $500 Value
ExclusiveMessage Emailed to Over 24,000 $2,500 Value Registration Guide and On-Site Guide, Exhibitor Listing and Profiles Custom Facebook & Twitter Message $500 Value
Logo as Sponsor in all E-blasts $1,500 Value Registration Guide and On-Site Guide, Exhibitor Listing and Profiles Custom Facebook & Twitter Message $500 Value
Logo as Sponsor in all E-blasts $1,500 Value Registration Guide and On-Site Guide, Exhibitor Listing and Profiles Custom Facebook & Twitter Message $500 Value
E-News Blast
Logo Placement
Social Media
Button Ad & Mobile App $ 2 ,500 Value
Button Ad & Mobile App $ 2 ,500 Value
$1,000 Value Button Ad
Button Ad $1,000 Value
Button Ad $1,000 Value
Website Advertising
Conference Bag Insert
Included $2,000 Value
Included $2,000 Value
Included $2,000 Value
Included $2,000 Value
Included $2,000 Value
Hospitality Hour, Friday & Saturday; Exhibit Hall Reception, Friday; 200 Drink Tickets $9,000 Value
Hospitality Hour, Friday & Saturday; Friday Night Event; 500 Drink Tickets $34,000 Value
Exhibit Hall Reception, Friday $3,000 Value
Exhibit Hall Reception, Friday $3,000 Value
Hospitality Opportunities
On-Site Meter Board 2 Included $2,400 Value
2 Included $2,400 Value
1 Included $1,200 Value
1 Included $1,200 Value
Exhibitor Satellite Session
Included $3,500 Value
Included $3,500 Value
Included $3,500 Value
Aisle Signage, Exhibit Entrance Hall Banner AND GOBO@Registra- tion $10,000 Value AND Hotel Suite; $3,700 Value
Aisle Signage AND GOBO@ Registration $3,500 Value
Aisle Signage AND GOBO@ Registration $3,500 Value
Added Extras
Total Value
$7 0 , 0 00
$3 3 , 8 00
$2 4 , 6 00
$1 4 , 9 00
$ 9 , 150
$ 5 , 325
9 SWVS 2020 EXHIBITOR AND SPONSORSHIP PROSPECTUS SWVS is committed to helping you engage your audience and achieve your goals. We’re happy to create unique packages that work best for you.
swvs.org | 5
PUBLICATIONS ADVERTISING
REGISTRATION GUIDE 35,000+ MAILED Get the most bang for your buck! The Registration Guide is mailed to over 35,000 prospective attendees in April 2021. It is sent as a marketing guide to encourage early registration. ON-SITE GUIDE 3,000+ IN CONFERENCE BAGS The On-Site Guide is given to all SWVS attendees as a guide for CE Classes and SWVS events.
Registration Guide
Fees
Priority Not Exclusive Not Exclusive Not Exclusive Not Exclusive Priority Not Exclusive Not Exclusive Not Exclusive Not Exclusive
R E G I S T R A T I O N G U I D E
Full Spread (2 Pages)
$2,400
FORT WORTH CONVENTION CENTER FORT WORTH, TEXAS SEPTEMBER 24-27, 2020
Full-Page Ad
$1,100
Half-Page Ad
$550
WWW.SWVS.ORG
Quarter-Page Ad
$275
ON-SITE GUIDE
On-Site Guide
Fees
SOUTHWEST VETERINARY SYMPOSIUM
Full Spread (2 Pages)
$2,400
FORT WORTH CONVENTION CENTER FORT WORTH, TEXAS SEPTEMBER 24-27, 2020
Full-Page Ad
$1,100
Half-Page Ad
$550
Quarter-Page Ad
$275
WWW.SWVS.ORG
ONLINE MARKETING
SWVS Website Buttons Get the attention of attendees as they are finding information, looking at courses and registering for SWVS 2021. Buttons are available on attendee and registration pages through SWVS 2021. All files should be 72 dpi and in .jpg or .png format. Registration and Hotel Confirmation Ad Every person that registers via the SWVS website will receive an email confirmation with your ad. Over 95% of attendees register online.
Ad
Fees
Website Buttons (291 w x 261 h pixel) $1,000
Registration Confirmation Email Ad (600 w x 100 h pixel)
$1,500
Hotel Confirmation Email Ad (600 w x 100 h pixel)
$1,000
Get in Touch: email or call Angie at angie@swvs.org or 972.664.9803
swvs.org | 6
SPONSORSHIP ITEMS SCAVENGER HUNT - $1,000 TO PARTICIPATE The most exciting way to be seen at SWVS is to secure your spot in our Scavenger Hunt. Attendees will visit each of the 25 booths on the hunt for a chance to win up to $1,750 in great prizes. As a Scavenger Hunt sponsor, you will get a QR code poster for your booth that, when scanned, will send attendees to a question (submitted by you) on their smart phones. For each question correctly answered, points are given. At the end of SWVS, those with the most points are eligible for the prize drawing. The prizes include $1,000, $500 and $250. SEARCHING FOR SOMETHING SPECIFIC? SWVS provides a variety of sponsorship opportunities sold individually. Take a look at the many ways you can promote your business at SWVS 2020. You can add individual items to a prepackaged sponsorship or pick and choose individual items. Act quickly, as several options are exclusive to one sponsor! EARCHING FOR SOMETHING SPECIFIC? SWVS provides a variety of sponsorship opportunities sold individually. Take a look at the many ways you can promote your business at SWVS 2021. You can add individual items to a prepackaged sponsorship or pick and choose individual items. Act quickly, as several options are exclusive to one sponsor! SCAVENGER HUNT | OTHER SPONSORSHIP OPPORTUNITIES
SPON SPON
Other Conference Opportunities Other Fees Priority Conference Bags $20,000 Exclusive Hotel Room Keys $10,000 Exclusive Hotel Room Drops $10,000 Limited to 2 Conference Name Badges $5,000 Exclusive Massage Lounge $5,000 Exclusive DVM or Tech Lounge $4,000 Exclusive Water Bottle s $3,000 Exclusive Exclusive E-blast $2,500 Limited to 5 Conference Bag Inserts $2,000 Not Exclusive Mobile App Ad $1,500 Not Exclusive Scavenger Hunt $1,000 Limited to 25 Photo Booth $1,000 Exclusive Granola Bar s $1,000 Exclusive Table Tents on Lunch Tables $1,000 Exclusive Product Showcase $500 Not Exclusive Event T-Shirt s $500 Not Exclusive Other Conference Opportunities Other Fees Priority Conference Bags $20,000 Exclusive H tel Room Key 1 Drops Limited to 2 C nference Name Badges $5 Exclusive Massage Lounge DVM or Tech Lounge 4 Water Bottle s 3 Exclusive E-blast 2 5 Limited to 5 Conference B g Inserts 0 Not Exclusive M bile App Ad 1 5 Scavenger Hunt 0 Limited to 25 Photo Booth Exclusive Gran la Bar s Table Tents on Lunch Tables ve Product Showcase $5 Not Exclusive Event T- irt s On - si e ocial Wall SOLD SOLD
Continuing Education
CE Sponsorship
Fees
Priority
Meet the Expert Lunch
$500
Exclusive
Master Class
$1,000
Exclusive
Interactive Lab
$2,000
Exclusive
Speaker/CE Session Half-Day Speaker/CE Session Full-Day
$2,500
Exclusive
$3,500
Exclusive
Exhibitor Satellite Sessions
Fees
Priority
Thursday, 2 :00 - 5 :00 PM
$2,500
4 Available
Friday, 12:30 - 1:30 PM (Includes Buffet Lunch) Saturday, 12:30 - 1:30 PM (Includes Buffet Lunch)
$3,500
4 Available
$3,500
4 Available
Signage
On-Site Signage
Fees
Priority
Corridor Banner
$2,700 Not Exclusive
Escalator Runner
$2,000
Limited to 2
Floor Sign
$1,200 Not Exclusive
$500 Not Exclusive
On - site Social Wall
Aisle Sign
$1,700 Not Exclusive
Paw Prints to Booth
$2,000 Not Exclusive
Online
Website Advertising
Fees
Priority
Website Button Ad
$1,000 Not Exclusive
$1, 0 00 Not Exclusive
Hotel Confirmation Email Ad
$1, 5 00
Not Exclusive
Registration Confirmation Email Ad
swvs.org | 7
IMPORTANT CONTACT INFORMATION
SWVS Exhibitor and Sponsorship Contact Angie Hickman, CEM Phone: 972.664.9803 Email: angie@swvs.org
SWVS Registration and Housing Contact Tina Garcia, CMM, CMP, CEM
Phone: 972.664.9800 Email: info@swvs.org
The Southwest Veterinary Symposium (SWVS) will hold its annual veterinary conference in San Antonio, Texas at the Henry B. González Convention Center, September 23-26, 2021. www. swvs.org
SWVS FUTURE DATES
SWVS 2022: September 22-25 Fort Worth Convention Center Fort Worth, TX
SWVS 2023: September 21-24 Henry B. González Convention Center San Antonio, TX
Page 1 Page 2 Page 3 Page 4 Page 5 Page 6 Page 7 Page 8Made with FlippingBook Publishing Software