JOB DESCRIPTION
JOB TITLE:
COMMUNICATIONS AND WORKING RELATIONSHIPS INTERNAL ▪ Chief Financial Officer. ▪ School contacts within the Group, in particular Heads, Business Managers and Governors. ▪ Executive Board members. ▪ Trustees through the Estates Committee and reporting, as required, to Finance and or other Boards. EXTERNAL ▪ Professional organisations working with the Group i.e., Agents, Architects, surveyors etc. ▪ Schools, Local Authority and Department of Education contacts. ▪ Landlords of leasehold properties. KEY RESPONSIBILITIES STRATEGIC ▪ Develop the overall vision and estates strategy for United Learning in support of strategy and growth plans. ▪ Develop, monitor, and manage capital and maintenance expenditure plans. ▪ Manage and provide the strategic and technical lead on all aspects of the property portfolio, ensuring that United Learning complies with all legislation and regulations. ▪ Develop and refine our approach to energy usage, review energy usage and generation and develop policy and implementation proposals ▪ Promote our aim to be carbon neutral by 2030, identifying decarbonisation projects across the schools. ▪ Review the emerging standards and services of similar organisations and make appropriate recommendations to ensure development of market position. ▪ Develop a quality and value-based framework for services, contractors and suppliers and review existing contracts for services, works and material supply. ▪ Develop standards for accommodation, design, and construction to deliver national
and United Learning requirements to ensure compliance to educational needs, flexibly, extendibility, low maintenance and low running costs. ▪ Manage and procure value for money Group contracts for Energy, Construction and Maintenance Supplier frameworks. PROPERTY MANAGEMENT Best practice management of the estates and facilities functions including supplier and financial performance, project delivery and customer satisfaction through monthly and annual KPI reports. ▪ Responsibility for ensuring compliance across all sites in respect of insurance policies, health and safety regulations and legislation working in collaboration with the Company Secretary and the Group Health and Safety Manager. ▪ Responsibility for the oversight of maintenance and improvement in respect of fire and life systems, security, and CCTV. TECHNOLOGY INFRASTRUCTURE Leading the development and implementation of the Group’s vision and strategy for technology ensuing that schools have the necessary expert guidance and support to make appropriate investment decisions to successful embed technologically enabled teaching and learning and efficient systems and processes. ▪ Leading on the Group’s Information Security strategy and policies, working closely with the Data Protection Officer. ▪ Oversight of the Head of Schools’ IT Strategy and overall responsibility for the management, development, and quality of the Group’s Technology departments. ▪ Oversight of all capital projects for schools, ensuring the procurement and delivery of suitably designed, cost-efficient systems. ▪ Co-ordinating Group technology training services, both those delivered by central, and school employed staff, commissioning new content and assuring its quality and relevance.
Director of Estates
REPORTS TO: Chief Financial Officer RESPONSIBLE FOR: Estates team (9) and Tech team (11) OVERVIEW The Director of Estates is a key member within the CFO team. This role facilitates the delivery of an outstanding support service for schools, where the post holder manages the Estates and Technology departments. This is achieved primarily through the leadership of the end-to- end estates and technology business partnering. The post holder will have responsibility for leading and managing the property portfolio across the United Learning Estate, ensuring that high quality environments are developed for all our pupils and staff. This includes overseeing the management of the freehold and leasehold properties across the independent schools’ and Academies’ property portfolio, together with the central office sites. The role has responsibility for development and implementation of the Group’s technology strategy, ensuring that our schools have the necessary expert guidance and support to make appropriate investment decisions to successfully embed technology-based teaching and learning, as well as efficient systems and processes. STRUCTURE The United Learning Estate as of June 2023 consists of land and buildings and IT infrastructure at 81 academies and 13 independent schools, and 2 central offices with total fixed assets of £1.1billion. The Group wide premises operational budget was £50m in 2022, with each school managing their own site budget and the central estates team managing the central budget and overseeing the Group position.
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