Main Duties • Produce and manage an integrated master plan for campus (Games Plan), covering all University functional areas contributing to and impacted by the hosting of Games Venues on campus. Produce an initial Project Plan within the first month, and continually review and update it on at least a monthly basis, in conjunction with the VOG • Ensure effective and timely reporting into the University’s CWG Steering Group, and timely implementation of actions from it • Lead on key internal/external stakeholder meetings • Support the effective operation of the University’s CWG Venue Operations Group (owners of the Games Plan), including planning and managing meetings/agendas, ensuring the group is kept updated of all relevant developments, and ensuring actions are completed swiftly • Build and maintain positive working relationships with relevant colleagues across the University who are either contributing to or affected by the Games Plan • Liaise closely with the leads in each of the 2 main campus venues (Sport and Village) to help identifying impacts on other parts of the University and surrounding community in order to a) ensure a joined-up mitigation plan; and/or b) secure other University support where required • Anticipate / identify University operations that will be impacted by Games set-up, Games Time and ‘bump-out’ phases. Ensure all are captured in the integrated Games Plan • Maximum opportunities for additional events such as those hosted by Conferences & Events, Edgbaston Park Hotel or any academic Colleges / Schools are captured within the Games Plan, The aim must be to avoid any surprises which may add unnecessary additional pressure to the delivery infrastructure on and surrounding campus around Games Time • Co-ordinate issue resolution / problem-solving across all relevant UoB functional areas • Liaise with relevant UoB colleagues to identify additional opportunities for the University and its constituent parts, including physical legacy from temporary Games infrastructure • Able to manage and analyse budgets and produce accurate financial reports in conjunction with the finance department • Set up VOG meetings, consult on agendas and issue meetings notes & actions. Implement and track actions from VOG meetings and Project Plan
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