The Role
Key Working Relationships The post holder will report directly to the Head of Capital Projects as part of the Capital Projects team and have responsibility to the Medical Sciences Division Head of Strategic Planning and Projects and University Registrar. The post-holder will be required to liaise with the divisional Senior Assistant Registrars, Divisional Manager Capital Projects and Estate, with senior members of the Divisions, Director of Capital Projects & Property Management, Director of Asset & Space Management, Director of Estates, Divisional Registrar and Divisional Financial Controller, Head of Division, and senior officers in the NHS Trusts. The post holder will also be required to work closely, at all levels, with other University Departments and with other University stakeholders including, amongst others, the Finance Division, Planning and Council Secretariat, Legal Services, Press Office, Security Services, Safety Office, as well as external consultants, contractors and other professionals. There will also be liaison with public bodies such as the City and County Councils and members of the public. Responsibilities Capital Projects Development Management Office The post holder will support and play a key role in the Development Management function of the Portfolio, Programme and Project Office management structure for capital projects in order to better achieve the strategic objectives of the University while ensuring consistent delivery of programmes and projects on behalf of the University. In fulfilling this role, the post holder will, amongst other duties, undertake to: Portfolio Management The post holder will support the Head of Capital Projects with Development Management of the capital project portfolio including the definition of processes, decisions and actions that will facilitate organisational changes that contribute to the University’s strategic objectives and improved project delivery. The post holder will assist in the delivery of translational changes to transactional business functions as well as other organisational changes, which may include University governance, while ensuring that the business of the programme and project offices are maintained. In fulfilling this role the post holder will, amongst other duties, undertake to: • Contribute towards the definition of the strategic objectives of Portfolio management, basing their proposals on their understanding of cost, risk, impact on transactional business, the strategic outcomes
and benefits to be realised, resource capability and capacity, and the current operational environment • Ensure that an appropriate balance between transformational activities and transactional activities is maintained at all times • Keep under frequent review the changes including monitoring progress, cost, risk, priority, benefits and alignment with University and Estate Strategies • Provide assurance by informing senior management on matters of strategy, programme, prioritisation, risk management, quality management, benefit monitoring and resource deployment Development Management The post holder will support Estates Services in the management of the MSD and in part UAS capital project portfolios providing management direction, coordinating elements of the programmes, directing and implementing a portfolio of projects to support the strategic objectives of the University. Specifically, the post holder will monitor MSD and UAS capital projects overseeing the management of project and design teams with specific project or building responsibility to ensure delivery of high-quality end products which meet the internal client business needs and are delivered to programme and within budget and in accordance with relative legislation and University governance. The post holder will maintain excellent working relationships with internal and external stakeholders. In fulfilling this role, the post holder will, amongst other duties, undertake to: • Define, prioritise and document the MSD and in part the UAS capital projects programme • Oversee the MSD and in part the UAS Capital Projects project portfolio ensuring that adequate governance and reporting mechanisms are in place to manage progress together with any risks, issues or interdependencies • Proactively monitor programme progress, resolve conflicts and issues within the programme including from a priority and resource perspective and escalate or initiate corrective action as appropriate • Manage both the dependencies and the interfaces between projects • Assist in the coordination of projects within the MSD and in part the UAS capital project portfolios ensuring interdependencies are effectively managed and efficiencies created where possible • Initiate extra activities and other management interventions wherever gaps in the programme are identified or issues arise.
Job title
Capital Projects Development Manager Estates Services, Facilities Management The Malthouse, Tidmarsh Lane, Oxford Grade 10: £62,698 - £72,418 with a discretionary range to £78,976 per annum
Department
Location
Grade
Hours Full Time Contract type Permanent Reporting to
Head of Capital Projects
The post holder will be responsible to the Head of Capital Projects as the key Client orientated member of the Estates Services Capital Projects team with specific portfolio for the Medical Sciences Division (MSD) and support of University Administration and Services (UAS). Supporting: the Head of Capital Projects; Medical Sciences Division Head of Strategic Planning & Projects and; University Registrar the principle responsibility will be to manage, lead, monitor and coordinate the capital project programme for the Medical Sciences Division and UAS including all related projects and work streams. The post holder also has specific responsibility for ensuring that the programme meets the business needs and requirements of the Division as well as all stakeholders and for leading and coordinating project and design teams in order to ensure the efficient, timely and correct delivery of projects. Additional responsibilities will include the delivery of Estates Services Capital Projects initiatives. The portfolio is large with in excess of 30 projects with a value in excess of £150m presently on-going and the same level of work expected within the next five years. The projects can range from simple office refurbishment, to complex and technically advanced new research and collection facilities. Sites include central Oxford, the Science Area, the Radcliffe Observatory site, the Old Road Campus, and a number of overseas sites. In addition, the Division has complex occupancy and ownership across NHS Trust environments including the John Radcliffe Hospital Nuffield Orthopaedic Centre, Warneford, and Churchill. The post holder will work closely with others to manage the relationship and meet the needs of clients, stakeholders, neighbours, and users, employing efficient communication methods to inform as well as pro-actively manage, minimise and mitigate the impact of construction on MSD and UAS operations, users and neighbours. The post holder will be required to report substantially on the progress and status of the MSD and in part UAS capital projects programme via the preparation of papers for relevant committees and personnel within the Division, Estates Services and the University.
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