• Ensure a consistent approach to the delivery of projects within the programme • Manage Project Managers, other team members and consultants, pro-actively reviewing the team performance and acting positively support project management and design teams. • Assist in the preparation of individual project briefs and business cases to secure sponsorship, liaising as required with stakeholders and end users. • Provide advice and guidance to decision makers including sponsors and stakeholders making recommendations related to delivery of the programme • Take the lead responsibility on identifying and engaging sponsors and key internal stakeholders required for establishing an effective programme, obtain support and approvals and manage these relationships through the life of the programme • Take the lead on managing the relationship with and needs of external stakeholders and funders • Interpret and implement the programme’s governance arrangements, in accordance with Estates Services and the University existing governance and reporting arrangements • Monitor the programme’s budget and monitor the expenditure and costs, as the programme progresses • Manage the communications with all programme stakeholders with the assistance of the Capital Projects Communications Officer and through the development of a stakeholder management plan • Manage risks to ensure the programme’s successful outcome • Support the development of University wide initiatives in close consultation with other departments within Estates Services and the University • Support estate-related interactions with the local NHS Trusts in relation to a wide variety of matters from strategic planning to operational managerial issues • Provide programme assurance by informing senior management on matters of programme, prioritisation, risk management, quality management, benefit monitoring and resource deployment • Coordinate the post holder’s programme of capital projects with that of other Development Managers within the Capital Projects office, supporting the other Development Managers and substituting for them as and when required Project Management The post holder may be asked to assume the project manager role for one or more elements of the MSD and part of the UAS capital projects portfolio, specifically those pertaining to brief definition and project early incubation
• Provide support for, and ensure integration with, the options appraisal process informing the Capital Masterplan, including processes which underpin the collection of data such as space utilization studies • Provide project management advice on behalf of Estates Services maintaining an up to date knowledge of legislative change and good practice within the industry • Sit as the Estates Services Representative on Project Boards • Monitor compliance of projects with University due process and governance requirements ensuring full and pro-active compliance • Undertake project reviews and updates with Project Managers as required providing a regular summary and update to the Head of Capital Projects Project Governance The post holder will actively support the Head of Capital Projects and the Deputy Head of Capital Projects in the development and delivery of a number of initiatives which are intended to enable continuous improvement in the delivery of capital projects, improving efficiency, value for money, project performance, client and end user satisfaction. In fulfilling this role, the post holder will, amongst other duties undertake to: • Assist in embedding correct culture within programme and project management, champion best practice and, where required, change • Participate in the Project Quality Review Process, aimed at enabling continuous learning, improvement and capture of valuable feedback • Assist in the continued design, review, documentation and delivery of the Soft Landings initiative, an initiative aimed at improving the delivery and handover of buildings and improve operational performance • Assist in the continued design, review, documentation and delivery of the Benchmarking initiative • Participate in the Key Performance Indicator (KPI) evaluation process including monitoring KPI returns and evaluating the 360-degree feedback model monitoring of team performance Further Duties The post holder will be a key member of a team with objectives to improve project delivery and client satisfaction. To this end the post holder will: • Be willing to commit to ongoing personal development to ensure that knowledge and expertise are kept up to date • Undertake any additional duties as reasonably required by the Head of Capital Projects
stages, or post completion during closure stages especially should issues need addressing. In fulfilling this role, the post holder will, amongst other duties, undertake to: • Support the preparation of the project business case including costs estimation, programming and feasibility • Ensure the project obtains the required University and external authority approvals, licenses and consents for procurement, appointments and planning as required • Assume responsibility for the management of the project as required but including design development, procurement, programme, construction, gateway approval, risk and financial status. • Ensure project compliance with Estates Services agreed project process, as well as University and other statutory governance procedures • Monitor the project, and report to meetings as required, including meetings within Estates Services, and meetings of the Project Board and University committees • Liaise with relevant stakeholders, including those within the University and external to the University ensuring their requirements are considered at all stages of the project • Manage the efficient delivery of the project for the University consistent with Estates Services standard procedures • Work with the University Safety Office to ensure compliance with all relevant Health & Safety legislation, undertaking project audits on a regular basis ensuring policies and procedures relating to Health & Safety in the workplace are adhered to at all times • Ensure project compliance with all continuous improvement initiatives including, but not limited to, Soft Landings, Benchmarking, Key Performance Indicator evaluation and the Estates Services Project Quality Review Process Capital Project Team Management The post holder will also assist the Head of Capital Projects and the Deputy Head of Capital Projects in the representation of the Estates Services Capital Projects team attending development sites, meeting with Clients and maintaining excellent working relationships with internal and external stakeholders. In fulfilling this role the post holder will, amongst other duties, undertake to: • Carry out initial project assessment, undertake Client discussions, and give Client advice regarding project proposal, process, procurement of the project team and deliverables
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