Amendment of Education Records
Releases of Educational Records
The student may request release of copies of those educational records that are subject to release. The student must submit a written request in the Records Office and specify the following information: • Records to be released • Purpose of disclosure • Party and address to which information is to be released All requests must have the student's signature (not printed name) in the space provided for the signature. Copies of transcripts from other colleges or universities are not released to the student or other parties. A student may request to view his/her educational records under the supervision of the Registrar. Student educational records may be released to the following without prior written consent from the student: • School officials within the institution who have been determined by the College to have a legitimate educational interest. • School officials including counselors and instructors who are involved in counseling students, administrators who assist in counseling and who advise students with other problems, professional staff and clerical staff who directly relate to the administrative task of the College, College law enforcement officials, College attorneys, auditors, and a student serving on an official College committee. • A school official who has a legitimate educational interest if the official needs to review an education record in order to fulfill his/her professional responsibility. • Authorized representatives of the Comptroller General of the United States, the Secretary of Education, or state or local educational authorities. • Appropriate authorities in connection with financial aid if the information is necessary to determine eligibility, amount of aid, conditions of aid, or to enforce the terms and conditions of the aid. • State and local authorities if a state statute adopted before November 19, 1974, specifically requires disclosures to those officials. • Organizations conducting studies, for, or on behalf of, the College for the purpose of developing, validating, or administering predictive tests, administering student aid programs, and improving instruction and student life provided that the studies will not permit the personal identification of the student and his/her parents by individuals other than representatives of the organization and provided that the personally identifiable information furnished will be destroyed when no longer needed for the purposes for which the study was conducted.
A student may ask for amendment of a record that he/she believes is inaccurate or misleading. The student should make the request in writing to the Dean of Students, clearly identify the part of the record requesting to be changed, and specify why it is inaccurate or misleading. If the decision is not to amend the record as requested by the student, the Dean of Students will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
Release of Directory Information
The College may release directory information to others without the necessity of obtaining permission from the student. Directory information is limited to the following: • Student's name, address (local and permanent), and telephone number • Parents and Spouse • Date and place of birth • Major field of study • Participation in officially recognized activities and sports • Weight and height statistics for athletic team members • Dates of attendance • Degrees, honors and awards received • Previous educational institution most recently attended • Photographs If a student does not wish the directory information released, he or she may indicate by notifying the Registrar in writing at the time of registration, and the College will withhold the information during that particular semester. The request for nondisclosure of directory information should be renewed each semester. Directory information will not be disclosed to private or profit making entities other than employers, prospective employers or representatives of the news media. Directory information will be released only on the condition that the party to whom the information is disclosed will not disclose the information to any other party without prior written consent of the student. When directory information is disclosed to an institution, agency or organization, such information may be used by its officers, employees, and agents but only for the purposes for which the disclosure was made.
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