DEPARTMENT: PURCHASING & CONTRACTING
PROGRAM: PURCHASING
MISSION The Purchasing Activity develops policies, programs and procedures for the acquisition of goods and services in accordance with municipal and statutory law. The Purchasing staff coordinates the purchase of like items between the various City departments in an effort to take advantage of volume pricing. This activity also prepares and tabulates bids; solicits and receives quotes; processes requisitions, purchase orders, and request for bids; and establishes annual contracts. The purchasing activities of other departments are monitored to assure compliance with State laws and City policies. The Purchasing manager oversees the various purchasing activities and establishes procedures to facilitate good purchasing practices and strives to achieve the most efficient disposal and sale of City-wide surplus property. GOALS AND OBJECTIVES • Provide oversight of all City of DeSoto departmental purchases. • Enforce internal Purchasing Policies & Procedures in compliance with the Texas Local Government Code. • Continue to enhance the paperless purchasing and requisition system which will allow the Purchasing Division to electronically send purchase orders to vendors and departments. • Begin process to implement a contract management system. • Continue to identify additional goods and services to be placed on annual agreements with the intent of obtaining lower prices through economies of scale. SERVICE LEVELS Quantifiable Factor(s)
FY 2025 Target
FY 2022 Actuals
FY 2023 Actuals
FY 2024 Actuals
Activity Demand/Workload 1. Number of formal solicitations processed 2. Number of purchase requisitions processed 3. Number of Interlocal Agreements 4. Number of Certified HUB Vendors Efficiency/Effectiveness Measures
29
16
26
20
460 138
976 138
1039
976 138 120
138
47
90
93
FY 2022 Actuals
FY 2023 Actuals
FY 2024 Actuals
FY 2025 Target
$5.21 0.52%
$6.28 0.6%
M&O budget per capita
$5.04 0.50%
$6.69 0.65%
M&O Budget % of General Fund Budget
5
4 2
4 0
5
1. Avg. # responses received per formal solicitation 2. P-Card Training Class Per Fiscal Year 3. HUB vendors as a % of Accounts Payable
12
12
N/A
N/A
4.90%
4. Tracking Renewal of Contracts
10
10
10
15
147
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