DEPARTMENT BACKGROUND The Security & Safety department’s main objective is to ensure that we protect all our people as well as our assets. Within these objectives sits a robust set of framework that includes, Strategy, Policy, procedures, communication, training, auditing and reviewing. JOB SUMMARY The SHEQ Manager is responsible for reconciling the strategic and comprehensive H&S Strategy of the School, reporting directly into the Head of Security & Safety. The postholder will have considerable autonomy and will be responsible for providing advice to Staff at all levels as well as, developing and maintaining positive internal networks. The postholder is expected to establish and maintain relevant networks beyond the School to inform the ongoing review and development of H&S policy and procedures, in collaboration with the Head of Security & Safety. KEY TASKS • Ensure SOAS is fully informed of and compliant with its duties to meet the necessary legislative obligations. • Drive continuous improvement of H&S Management in SOAS through cultural change, development, and the effective management of comprehensive based risk assessments, across all relevant areas. • Support the auditing and monitoring of health and safety management procedures ensuring legislative compliance. Ensure that frequencies of audits are in accordance with risk. • Support the development and review of policies and practices and establish and develop risk review mechanisms. • Act as a conduit for all SOAS stakeholders regarding health and safety • Develop and provide management information and presenting this to the Head of Security & JOB DESCRIPTION Job title SHEQ Manager Department Estates – Security Department Reporting to Head of Safety & Security Hours 40 hours per week (1 FTE) Grade Grade 8 Responsible for H&S, Environmental, Quality
Safety. • Play a key role to develop and maintain the training metrics across the campus. • Investigate accidents/incidents and provide any subsequent reporting to HSE, if required. • Play a key role in ensuring managing risk; this to be embedded in the management of H&S safety at the School, including through improving awareness and understanding of the importance of Risk Assessments and Method statements. • Undertake and keep under review premises specific risk assessments. • Keep accurate records of safety related documents for compliance purposes. • Engage in relevant external networks to maintain and extend knowledge. • Any other duties, commensurate with the grade of the post. General Duty Promote the School’s equality, diversity and inclusion policies, and ensure that policies and procedures relating to health and safety at work, IT, Data Protection and Respect / Dignity at SOAS are adhered to at all times. COMPETENCY AND EVIDENCE Oral communication: • The post holder receives, understands and conveys information in a clear and accurate manner. In addition, the post holder receives, understands and conveys information which needs careful explanation or interpretation to help others understand, taking into account what to communicate and how best to convey information to others. Written/Electronic Communication: • The post holder receives, understands and conveys straightforward information in a clear and accurate manner. In addition, the post holder receives, understands and conveys information which needs careful explanation or interpretation to help others understand, taking into account what to communicate and how best to convey the
information to others. • The post holder is responsible writing and presenting advice and reports to various audiences internally and externally where there may be significant reputational or regulatory impact. Teamwork and Motivation: • The post holder will be expected to contribute to the development of members of the team where necessary and will have task management responsibility. • The post holder is required to develop and communicate a clear vision for the provision of advice on health and safety as a service to the wider SOAS community. • Act as an effective and proactive member of the team of professional services staff. • Work with the Head of Security to significantly improve the H&S as well as environmental culture of SOAS, ensuring that robust initiatives are implemented for the long term. Liaison and Networking: • The post holder is required to carry out standard day to day liaison, developing procedures to ensure dissemination of information in the right format to the right people at the right time; build relationships and contacts to facilitate future exchange of information. This will be with a range of internal staff but may also be with internal and external members of the School. • The post holder is required to participate in external networks in order to inform their understanding of current issues relevant to the sector and the School’s operations; this will be via electronic communication but may also require attending briefing events or training to gain a greater understanding of the context for the School and the wider sector. • The post holder is required to liaise with external stakeholders to source appropriate health and safety advice and facilitate positive working relationships between internal and external stakeholders. • The post holder is required to understand and
manage the inter-relationship between different teams and their impact on School’s strategy and reputation and help to build beneficial working relationships across the teams. • The post holder will be required to co-ordinate input from senior colleagues across the School, using appropriate negotiation and persuasion. Service Delivery: • The role holder is required to deliver agreed standards for service across a function of the institution and to monitor and report on these. They may be expected to contribute to projects where there are particular health and safety matters that require expertise or resolution • The role holder is required to monitor, manage and resolve any risks that may arise, escalating where necessary • Initiate extra activities and other management interventions wherever gaps in the service offered are identified Decision Making Processes and Outcomes: • The role holder is required to take independent decisions within agreed boundaries which may nevertheless have a significant impact on the School’s reputation or financial impact. • The post holder is required to be party to some collaborative decisions and work with others to reach an optimal conclusion which may similarly have a major impact regarding School reputation, finances or relationship with the regulator. • Interpret and make decisions on relevant School policies Planning and Organising Resources: • The post holder is required to carry out planning of recourses that will affect parts of the institution, such as Estates. • They will support the Head of Security in identifying, designing and agreeing approaches for delivery of the work within the remit of the post. • The post holder is expected to manage their own workload, engaging directly with stakeholders and managing their expectations at all times.
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