INTERNATIONAL STUDENT INFORMATION
NEW STUDENT CHECKLIST
It is possible you will be asked to go to a secondary inspection to verify information in more detail. If this happens to you, please remember to be patient, as this is a normal part of the entry process. If you have difficulty entering, you may ask the inspecting officer to contact an international student advisor at the school. Have them call the Safety Office at 928.777.3333 , and they will contact us. It is a good idea to plan sufficient time for connecting flights or airport pick-ups to accommodate a possible secondary inspection. ARRIVING IN PHOENIX If you are traveling to Prescott through Phoenix, you will arrive at Phoenix Sky Harbor International Airport. There are shuttle services that run between Phoenix and Prescott (see Local Area Information on pg. 12). If you will be living on campus, it is recommended that you purchase a “door-to-door” service so the shuttle can drop you directly at the Embry‑Riddle campus. Ask to be dropped at Haas Commons. ON CAMPUS When you arrive on campus, go to the Housing & Residence Life Office located in Haas Commons (Building 73) to check into your residence hall. Once you have submitted all immunization records to the Wellness Center, you will be able to check into your room. If you are arriving outside this time frame, please contact Center for International Programs and Service at printstu@erau.edu to make arrangements in advance. If you arrive earlier, you should make plans to stay in a local hotel. Be aware that you must have all records of immunizations on file to be allowed to check into housing. If the Wellness Center does not have your immunization records, your check-in will be delayed. Be sure to submit them in advance and bring copies of all your immunization records! NEW INTERNATIONAL STUDENT ORIENTATION Begin your journey even before you arrive by completing the International Student Orientation module on ERNIE in Student Lingo. This will set the stage for your in-person orientation experience. Once here, you’ll be greeted by the Center for International Programs and Services (CIPS) and our dedicated international student ambassadors. Together, we’ll embark on a series of activities designed to acquaint you with your new surroundings and the campus community. Our goal is to equip you with all the necessary tools and knowledge to ensure a smooth transition and pave the way for academic excellence in your upcoming studies.
Set up your ERNIE account at ernie.erau.edu . Click on Activate Your Account and follow the prompts. Submit your housing security deposit of $300 at erau.edu/deposit and complete the housing application found in ERNIE under tools, then Housing and Meal Plans (see pg. 8). Take the ALEKS math assessment and register for classes (see pg. 11). Submit an enrollment agreement through your ERNIE Campus Solutions Student Homepage, found in your To-Do list under the Tasks tile. This is required by the State of Arizona and must be submitted prior to the start of the term to avoid holds on your account. Submit a financial disclosure through your ERNIE Student Homepage > Tasks tile > To-Do List. Must be submitted within 60 days of class registration to avoid a registration hold. Have your official final high school transcript (must include graduation date) and/or official transcripts from all colleges previously attended mailed directly to: Embry‑Riddle Office of Admissions Prescott Campus 3700 Willow Creek Rd., Prescott, AZ 86301 or email to prescott@erau.edu .
All Flight Students — carefully review Aviation and Transportation Security Act (ATSA) information (see Pre-Flight Checklist, pgs. 6-7). Original documents must be presented in person during orientation. Non-U.S. citizens should note special instructions regarding ATSA. All Flight Students – obtain and bring FAA Medical Certificate (see Pre-Flight Checklist, pgs. 6-7).
After receiving your I-20 for F-1 students or DS-2019 for J-1s, check over the details to be sure everything is correct. If you find errors, please contact Center for International Programs and Services at printstu@erau.edu . If a corrected copy is needed, we will send it to you as soon as possible. If this is your first time coming to the U.S. in F-1 or J-1 status, you will need to pay the SEVIS I-901 fee, visit studyinthestates.dhs.gov/students/sevis-i-901-fee and fmjfee.com/i901fee/index.jsp . Next, schedule an appointment with the nearest U.S. Embassy or Consulate to obtain your F-1 or J-1 visa by visiting usembassy.gov . You may want to prepare by visiting studyinthestates. dhs.gov/2015/06/five-ways-to-prepare-for-your-visa- interview . Once your visa has been issued, let us know at printstu@erau.edu . When you have made travel arrangements to the U.S., please email your itinerary to printstu@erau.edu . You are allowed to enter the U.S. up to 30 days from the program start date, but not earlier. Be sure to keep the following documents in your carry-on bag for easy access upon your arrival in the U.S.: Unexpired passport, valid at least 6 months beyond the date of your entry Valid F-1 or J-1 visa (unless you are a Canadian citizen) Receipt from I-901/SEVIS fee payment Financial support documents used to obtain your visa I-20 (F-1) or DS-2019 (J-1) (make sure you have signed the form) Upon arrival in the U.S., you should proceed to the inspections area where you will present the documents listed above. At the primary inspection, you will have a brief interview by an immigration inspector who will also examine your documents. You may be asked the purpose of your visit to the U.S.; be sure to tell the inspecting officer that you will be a student and have the school’s address available (see cover). They may also collect biometric data from you including a photograph and digital fingerprint.
Bring FAA certificates and log book (experienced flight students only).
Complete Medical Report Form found in ERNIE > Tools > Medical/Health Portal > My Forms; provide proof of (2) measles, mumps and rubella immunizations, (3) Hepatitis B injections and a Meningococcal vaccine. Must be on file in the Wellness Center prior to orientation to avoid registration hold, housing check-in hold, inability to pay bill and other holds. Health insurance is mandatory; all students are automatically enrolled in the university policy and the cost will be added to your student account. If you have comparable health insurance and want to opt out, you must complete a waiver through ERNIE. Watch your Tasks tile in your Student Homepage for “Health Insurance Waiver/Election” to appear as an action item later this summer. Register your vehicles beginning mid-August (see pg. 10). Complete the online Pre-Orientation Guide. A link to the module will be emailed to you in July. For students under age 18 – parent/guardian must sign required consent forms for medical treatment, counseling services and participation in student activities. Forms will be sent directly to the student via email prior to the start of the semester. Bring course outlines/syllabi for transfer courses, if previously requested.
Apply for your EAGLEcard (student ID). Log onto your ERNIE account find the area reading
“My Accounts”, then to “Manage My EAGLEcard”, then to “Apply for My EAGLEcard”, click on “Upload your Photo”. Or, scan this helpful QR code (requires ERNIE login).
Some of these items also appear in the Tasks tile on your ERNIE Student Homepage.
This information is provided to assist you with your initial entry into the U.S. Please read carefully.
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