Health & Safety Manager Candidate Information Pack
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About the Royal Academy
The Royal Academy of Arts (RA), founded in 1768 by a group of artists under the patronage of King George III, is a pioneering champion of artists and artmaking in the UK. From inception, our founding members set out to formal- ise the training of young artists and architects through the creation of the first ever arts school in the UK and stage the very first art exhibition for public enjoyment, the An- nual Exhibition. Today, these foundations remain: we continue to be led by our Membership of eminent artists and architects, the Royal Academicians; the Royal Academy Schools remain one of the foremost art schools in the country; and our ambitious and wide-ranging exhibitions programme con- tinues to inspire a wide, art-loving public. The respective strength and quality of each of our constituent parts (The Membership of artists and architects; the art school; the world-renowned exhibitions programme; and the unique collection of art and architectural works) and their com- bination under one roof, give the RA a unique character that is not shared by any other institution in the world. The RA remains truly exceptional because of its people. To deliver this impressive programme, we strive to cre- ate an inclusive, collegiate work environment, offering meaningful, professional careers to our staff. Through our employee training and development, we strive to sup- port every member of our staff in developing their career objectives. Our employee networks, equity and diversity groups, and our employee council are just a few examples of how we encourage all our colleagues to use their voice and their experience to influence the work we do.
About the Royal Academy About the Position About You Why the Royal Academy Job Description Person Specification How to Apply
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About the Position
The Health & Safety manager sits within the RA’s Estates team reporting directly to the Head of Estates Operations. In this position you will role im- plement, lead and shape the RA’s approach to Safety Management and ensure the wellbeing and safety of our Academicians, staff, students, visitors and buildings. Within the Estates team, wep- erform a wide range of tasks to support the RA in delivering its mission – from the management of hard and soft services across the estate, to the support and installa- tion of exhibitions and the devel- opment and realisation of major capital projects. We are looking for a reliable and confident manager to ensure the health and safety of our staff, visi- tors, and students. You will act as a key member of a well-established estates team and you will have overall responsibility for imbedding Heath & Safety best-practices across the organi- sation. To successfully deliver this role you will bring deep experience as a health and safety manager within a public facing building or similar environment; you will demonstrate a proactive style and show yourself to be a manager who leads from the front with the know-how to develop and im- bed policies, practices, systems to deliver a compliant building and workplace.
The Royal Academy is a dynamic workplace and the estates team is charged with swiftly and seamless- ly enabling the RA to deliver on its aims and aspirations. Within the multi-faceted role you will at once be a trusted advisor providing strategic advice at the most senior level of the organisation, providing more pragmatic guidance to all staff advising on such matters as CDM compliance with regards to a complex exhibition installations or building projects. No two days at the RA are the same so compliance and lateral thinking to overcome complex issues must go hand in hand. Alongside of this, you will demon- strate an advanced understanding of relevant regulations and ISO 14001 accreditation requirements. You are a confident health and safety executive who knows what best-practice looks like but also have a pragmatic eye for delivering operational efficiency in a creative environment. You are solutions driven – you have the confidence to challenge colleagues but also the pragmatism to drive towards a positive outcome for all. A team player and resourceful problem-solver, you will possess the ability to respond quickly and effectively in pressurised situa- tions. Confident, personable and diplomatic, you will have excellent interpersonal and stakeholder management skills.
About You
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Why the Royal Academy?
We create an inclusive, collegiate work environment, offering mean- ingful, professional careers to our staff. Through our employee train- ing and development, we strive to support every member of our staff in developing their career objec- tives. Our employee networks, equi- ty and diversity groups, and our employee council are just a few examples of how we encourage all our colleagues to use their voice and their experience to influence the work we do. The RA is exceptional because of its people. The institution’s inde- pendence has always promoted innovation, and this can be found in all our work: from those work- ing hard to bring our public pro- gramme to life, to those who work behind the scenes to further our impact. You will be joining a team who are passionate about what they do, where they work and really care about the success of the people and the organisation. We really do put people first in the decisions
we make and listen to your views before acting. We also offer a varie- ty of benefits (some pretty unique to us!) • Enhanced Pension Scheme (employer contributions of up to 10% of your salary) • Access to all our Exhibitions, in addition to Exhibitions with our reciprocal partners (other cultural institutions across the country) • Access to Staff Events held at the RA • Enhanced Holiday (25 days, plus an extended Christmas break) • Employee Assistance Pro- gramme • Give as You Earn Scheme to donate to a Charity of your choice • Cycle to Work Scheme • Discount in our Cafés and Shops • Employee Council, where your views can be shared and lis- tened to • Employee Choir, Life Drawing Classes and a variety of Em- ployee Clubs, run by employees for employees, from football to crafts.
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Job Description
Department: Reporting to:
Estates
Head of Estates Operations
Salary: Contract: Hours: Location:
Up to £50,000 Permanent
40 hours per week, including lunch hour Our iconic Piccadilly site, with agile working approach
and procedures and ensure they are kept up to date and adhered to. Leading the team of Desig- nated Safeguarding Officers, ensuring sufficient numbers of them are in place to meet business needs. Organising and leading on training our staff and volunteers in best practice approaches to Safeguarding. Holding regular (quarterly or half yearly) safeguarding meetings to review any inci- dents or concerns, ensuring safeguarding aware- ness and comms across all teams as necessary. • Manage the RA’s Permit to Work system and authorise permits where appropriate. • Work with Exhibition curators, Managers and Art handling teams in planning stages of exhibi- tions, from implementation to de-installation, en- suring compliance to RA policies and procedures. • Organise and chair quarterly staff H&S meeting • Train staff members on best practice in relation to risk assessment, DSE online training • Coordinate regular training for staff, to include First Aid, Fire Safety, HSE Training for Manag- ers, IOSH training etc. • Manage staff inductions to ensure all new mem- bers of staff receive information regarding the RA’s health and safety procedures. • Ensure that incidents and accidents are investi- gated and maintain records producing monthly statistics on accidents, incidents and near misses. • Contribute to H&S budget planning for 5 year period, to include plan for improvements, training • Comply with all relevant H&S policies, proce- dures and regulations and take appropriate and reasonable care for the safety of colleagues and visitors to the Academy • Undertake any other duty which may reasonably be allocated by the FM or other senior staff
MAIN OBJECTIVES Ensure compliance with relevant health, safety and environmental legislation and sustain best practice throughout the campus. MAIN DUTIES • Lead on the development of the Academy-wide health and safety and fire policies • Ensure development and implementation of an RA wide health and safety culture designed to improve compliance with safety standards and support a positive ‘can do’ approach • Accountable for compliance with all current HSE legislation, including fire safety regulations. Man- age a programme of internal audits to maintain ISO 45001 accreditation • Keep up to date all HSE policies and procedures, advising the RA of legal updates and changes to legislation. • Enforce safety management on site, working with appointed contractors review their H&S systems and ensure they are meeting their commitments. • Carry out audits and inspections of site and im- plement action plans when needed • Liaising with department managers to ensure risk assessments for all areas of the Academy are kept up to date. • Ensure all areas of the Academy adhere to RA Health and Safety policy and procedures (includ- ing RA Schools, office areas (work force of 400+ staff), exhibition activities, RA Shop, Events etc.) • Advise on CDM regulations working closely with relevant managers and contractors to ensure compliance. • Ensure the RA meets its safeguarding obligations, including: owning the RA's Safeguarding policy
Person Specification
• Substantial and demonstratable experience of HSE manage- ment within a complex site • Proactive in approach • Cooperative and collaborative, flexible and solution orientated • Strong advocacy skills, to en- sure H&S is front of mind in all RA activities • Demonstrable experience of training others and clearly sharing knowledge • Excellent communication skills, able to build good rela- tionships with colleagues • NEBOSH Diploma, relevant NVQ 5, equivalent qualifica- tion of demonstrable equiva- lent experience essential • Demonstrate a good work-
ing knowledge of Fire Safety Law and ensure compliance throughout the campus. • Auditing qualification pre- ferred • Strong written skills to produce policies, reports and maintain HSE system • Excellent IT skills to confi- dently use MS Office suite – to prepare presentations and reports and maintain spread- sheets etc. • Supremely well organised • Well-connected in the H&S training sector to identify spe- cialist training providers • Good negotiator, to ensure best value training courses
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How to Apply To arrange a briefing conversation please contact our advisor Sian Gardiner (sian.gardiner@mrgpeople.co.uk). Applications should consist of a comprehensive CV and a covering letter and should be sent to sian.gardiner@mrgpeople.co.uk The closing date for applications is Sunday 29th January 2023.
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