University of Birmingham - Business Manager

Business Manager

7

4. Job description

Overview Under the guidance of the Director of Estates, the Estates Business Services Manager will provide senior secretariat support to coordinate activities to ensure the appropriate governance and co-ordination of Business Services within the Estates Directorate. Role Responsibilities • The post holder will have responsibility for drafting papers as directed by, and on behalf of, the Director and Deputy Director of Estates. • This will include the provision of appropriate briefing notes for meetings and public engagements. • The post holder will provide professional guidance and assistance to all Estates staff responsible for writing business cases, in order to ensure a consistent and agreed format is maintained for submissions representing the Estates Directorate. • In addition, the individual will have line management responsibility for the Estates Administration team. • The post holder will engage with other teams in Estates and IT Services, as well as with other University Departments including Professional Services, Finance, Procurement, Colleges & Schools to co-ordinate and plan the deliverables for the programmes of work. • They will ensure that project scopes are agreed and all documentation facilitates effective end to end planning. • Coordinate and develop key business cases to secure University Executive Board approval of capital programmes and projects, by providing succinct papers within template formats that present qualitative and quantitative data that enable timely decision making. • Plan and coordinate the production of all papers for review by Project Boards and Committees in line with the University Committee structure and cycle, ensuring stakeholder consultation and sponsor approval of all docu- mentation. • The Estates Business Services Manager will support, guide, train and develop the Project Officers to ensure robust governance and that meeting agenda’s, minutes and action notes are accurately provided. • Work collaboratively to develop effective lines of communication and strong working relationships, to build trust and confidence with the University Stakeholders. • Build productive working relationships with the senior management of the University, and demonstrate professional leadership in the development and implementation of best practice process concerning Estates business services and project management and the provision of information to support executive and non-executive decision making. • Coordinate all Governance work with Capital and project programmes including understanding both project and portfolio pipelines of work. • Produce overall forecasts for resources and managing demand for work and support. Ensure delivery is planned in the most effective manner to make the most efficient use of admin support & resource. • Develop and work within the standards, strategies and procedures across the Estates project delivery life cycle such as stakeholder management, project communications, resource planning, budget management and project planning and ensure that the practices are adopted within the team – as set out in the Capital Procedures manual. • Provide effective and appropriate training to project stakeholders, to ensure the implementation and maintenance of all approved project governance and standards.

Made with FlippingBook Annual report