Harrell’s Employee Handbook, September 2023
PAY COMPENSATION
Individual compensation is based on various factors, including pay scale surveys, individual effort, company profits, and market forces. If an employee has any questions about their compensation, including matters such as vacation, paid sick leave, bereavement, commissions, overtime, benefits, or paycheck deductions, employees should talk with their supervisor or a member of the Human Resources Department. DEDUCTIONS Harrell’s does not make improper deductions from exempt employees’ salaries and complies with the salary basis requirements of the Fair Labor Standards Act (FLSA). Employees classified as exempt from the overtime pay requirements of the FLSA will be notified of this classification at the time of hire or change in position. Permitted deductions. The FLSA limits the types of deductions that may be made from an exempt employee’s pay. Deductions that are permitted include but are not limited to: • Deductions that are required by law, e.g., income taxes and social security; • Deductions for employee benefits when authorized by the employee; • Absence from work for one or more full days for personal reasons other than sickness or disability; • Absence from work for one or more full days due to sickness or disability if the deduction is made in accordance with a bona fide plan, policy, or practice of providing compensation for salary lost due to illness; • Offset for amounts received as a witness or jury fees or for military pay; • Unpaid disciplinary suspensions of 1 or more full days imposed in good faith for workplace conduct rule infractions and • Any full workweek in which the employee does not perform any work. Improper deductions. If an employee believes that an improper deduction has been taken from their pay, they should immediately report the deduction to the Human Resources Department. The report will be promptly investigated, and if it is found that an improper deduction has been made, the company will reimburse the employee for the improper deduction. DIRECT DEPOSIT Direct Deposit of payroll checks is available to employees at any time. A voided check or deposit slip from the employee’s bank account and a completed Direct Deposit Form are required to set up the deposit. When an employee initiates the direct deposit of their payroll check, the first payroll check will be a live check. This is because the payroll vendor needs to verify with the bank that the direct deposit information submitted is correct. Once the payroll provider has confirmed that the bank information is accurate, the second paycheck after submitting direct deposit information should be directly deposited into the employee’s bank account.
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