Harrell’s Employee Handbook, September 2023
• The system is to be used solely for company-related business and is not to be used for personal business or pleasure. • Any individual permitted access to the Company’s system will be given a Voicemail, E-mail, and Internet address and access code and will use the system, consistent with this policy. • The Company reserves the right to monitor, intercept, and review all data transmitted, received, or downloaded over the system. Any individual given access to the system is hereby notified that the Company will exercise this right periodically, without prior notice and without the prior consent of the employee. To protect everyone involved, no one can have a right or expectation of privacy regarding the receipt, transmission, or storage of data on the Company’s Electronic Communications system. No individual should interpret the use of password protection as creating a right or expectation of privacy. • Employees are not allowed to alter or modify an electronic device's configuration or function without Harrell’s written permission. Upon request, employees must advise Harrell’s of all passwords implemented on electronic devices supplied to the employee by Harrell’s and modify those passwords as requested by Harrell’s . • For non-exempt (hourly) employees, without express written authorization from the employee’s supervisor, employees may not use an electronic device for work-related purposes during non- working hours, except when employees are on call or during an emergency. Thus, except as stated above, employees are prohibited from using electronic devices for any purpose, including but not limited to sending, receiving, or checking instant messages, e-mail, text messages, or voicemail, except during working hours. Professional Considerations Although the Company will periodically monitor system use, each individual is empowered and encouraged to monitor their own use of the system, ensuring they meet the highest standards of professional conduct. All communications over the system should be business-related, professional, and representative of the high ethical standards that are the trademark of the Company. Everyone should remember that the system is a public forum, and individuals should only access those websites or communicate with third parties with whom they would be willing to leave a business card or other form of identification. Specifically, employees are not permitted to transmit or open, download, forward, or send communications that: • Contain obscene, profane, abusive, or threatening language or graphical representations. • May be construed as discriminatory, harassing, or offensive regarding race, national origin, gender, religion, age, disability, sexual orientation, or other legally protected criteria. • Contain references to any sexual acts, sexual relationships, or personal relationships. • Further an illegal activity. • Contain company proprietary or classified information without prior approval of the company. • Reveal customer/client sensitive information without the prior consent of the customer/client. • Are used to solicit or approach others for commercial ventures, religious or political causes, outside organizations, or other non-job-related solicitations without permission from the company. • Harrell’s policies against unlawful harassment and discrimination extend to using electronic devices. Any employee who uses an electronic device violating those policies will be subject to disciplinary action, up to and including immediate termination.
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