Harrell’s Employee Handbook, September 2023
1. COVERED EXPENSES – COLLEGE a. Expenses eligible for reimbursement include tuition and books up to a maximum of $2,500 per year for undergraduate studies and $5,000 per year for graduate and post- graduate studies. Employees must earn a passing grade of A, B, or C for undergraduate and a B minimum for graduate classes. b. Other miscellaneous expenses, such as parking, supplies, social dues, athletic fees, lab fees, campus fees, computer access charges, etc., are not reimbursable. Company reimbursement will be reduced by other financial aid that does not have to be repaid (i.e., GI bill, scholarships, and grants). c. Suppose a required class is available only during regularly scheduled work hours. In that case, the employee may submit a written request to their immediate supervisor and the Human Resources Department explaining the circumstances. A recommendation from the immediate supervisor is required. Approval of the immediate supervisor and the department VP will be needed before registering or attending such a class. If approved, the employee may choose to use vacation or sick time to make up the time or work the actual hours to make up the time. If the employee decides to work to make up the time, the hours must be worked in the same week. 2. COVERED EXPENSES – CERTIFICATION a. The program will cover license and certification examinations and any related preparatory review courses required for state/regulatory or professional certification. Examples of certifications include Pesticide Applicator, Forklift, Hoist, CPA, CPP, SHRM-CP, PHR, programming certifications, etc. Requests must be approved by the immediate supervisor and the department VP. All expenses will be reimbursed upon successful completion of certification. However, suppose an employee does not pass a certification exam required to complete the certification process. In that case, the employee must reimburse the company for the cost of the exam or retake it at their own expense until certification is attained. b. The company will reimburse annual registration, re-certification, and licensing fees required to maintain state, regulatory, and professional certification with their supervisor’s approval upon passing the certification course and certification exam. 3. PROCEDURES & APPROVAL a. An Educational Assistance Application must be submitted to the employee’s supervisor for approval before enrollment in any program . (Forms may be obtained from the Human Resources Department.) The supervisor should assess the cost, course, and degree, considering the employee’s current and future assignments and potential impact on the employee’s work responsibilities. The request requires the concurrence of the immediate supervisor and the department VP. b. While approval may be granted, participation in this program may be deferred due to the number of current participants and budget constraints. Participation of approved candidates is granted on a first-come, first-serve basis. 4. REIMBURSEMENT a. Once the application has been approved, reimbursable expenses must be submitted to Human Resources for payment within 30 days from the end of the semester or term. b. Employees should only use their company credit card to pay for classes with prior written
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