Warwick Independent Schools Foundation - Facilities Manager

WARWICK INDEPENDENT SCHOOLS FOUNDATION I n d e p e n d e n t C o - e d u c a t i o n a l 3 t o 7 S i n g l e - s e x f r o m 7 - 1 8 y e a r s

Facilities Manager

WARWICK INDEPENDENT SCHOOLS FOUNDATION

Welcome from the Foundation Principal

About Warwick Independent Schools Foundation

C O N T E N T S

07 09

Our Facilities

Warwick & Surrounding Area

The Role

Job Description

Person Specification

14 16

Remuneration

How to Apply

WARWICK INDEPENDENT SCHOOLS FOUNDATION

Welcome from the Foundation Principal

Thank you for the interest you have shown in the role of Facilities Manager. Our Foundation is unique. We are a large but united community, focused entirely on ensuring that the pupils in our care have the most exceptional of educational opportunities. All that we do has that mission at its heart. Working together, our aim is for our Foundation schools – individually and collectively – to be recognised as the most vibrant and exciting in the U.K. The successful candidate will join an ambitious, forward-thinking and future-centred organisation, ready to embrace both the challenges and opportunities for independent schools in the years ahead. As Director of Estates & Operations, you will lead a large diverse team and work closely with the Foundation Bursar to ensure success in the implementation of the Foundation’s Corporate Strategies. As Facilities Manager you will join a diverse and forward thinking estates team in customer facing role, where you will deliver a best in class service provision.

Richard Nicholson MA (Oxon) Foundation Principal

WARWICK INDEPENDENT SCHOOLS FOUNDATION

The Warwick Independent Schools Foundation (the Foundation) proudly educates girls and boys from 3-18 years of age. We are one of the largest independent school charities in the country, with some 2,800 pupils and 800 staff, and are committed to providing an outstanding education for all our pupils; for our schools to be the first choice for those seeking independent education for their children, and to be an exceptional place to work. Our historic schools are Warwick Preparatory School and the King’s High School, which operate as a through-school for girls with a co-educational Pre- Prep, and Warwick Junior School and Warwick School, which operate as a through-school for boys. These schools are located on the Foundation’s 55-acre site in Warwick. Between them, they educate some 2,500 pupils and offer a unique model of education in the Midlands: co-education for our pupils aged 3 to 7, and single-sex education from age 7 onwards. This provides ‘the best of both worlds for our pupils: teaching specifically tailored to their needs with extensive learning opportunities to collaborate outside the classroom. In a new and exciting development for the Foundation, we are delighted to have welcomed The Kingsley School, Royal Leamington Spa into our family of schools. Kingsley is an established and highly regarded school for girls (3-18) and boys (3-7). Kingsley will continue to operate from its site in Leamington. About Warwick Independent Schools Foundation

WARWICK INDEPENDENT SCHOOLS FOUNDATION

More information about the schools may be found on their websites: www.warwickprep.com www.kingshighwarwick.co.uk www.warwickschool.org www.thekingsleyschool.co.uk Some of the work of the schools during the recent lockdowns may be found on the following website: www.foundationathome.co.uk

The Foundation is an active membership of the following associations: • AGBIS

• GSA • HMC • IAPS • ISBA

WARWICK INDEPENDENT SCHOOLS FOUNDATION

Warwick Campus Home to some 2,500 pupils aged 3-18, the 55-acre campus boasts outstanding and cutting-edge facilities for all our pupils. The campus has received significant investment over recent decades, including Warwick Hall, which was completed in 2016. The most recent development – ‘Project One Campus’ – has seen the relocation of King’s High from its historic town-centre site to join Warwick Preparatory School and Warwick School on one spacious, green campus. This has seen facilities developed and enhancements for all and has included: Our Facilities

• A new, shared Music School for the pupils of King’s High and Warwick Preparatory School. • Improved play-space for Warwick Preparatory School, including a new nursery garden and ‘forest school’.

• New parking facilities and enhanced traffic management.

• New landscaping, creating a series of pedestrianised Quads.

Leamington Campus The Kingsley School is home to over 300 pupils. Situated in the centre of Leamington, the excellent facilities include the Prep School, Senior School, and a dedicated Sixth Form Centre. 12 acres of playing fields are just a few minutes’ drive away, and include a pavilion and netball and tennis courts. Investments over recent years have included a suite of refurbished science laboratories, a re-equipped food technology room, play space for Prep School pupils, and the refurbishment of the sixth form centre.

• A new home for the pupils of King’s High School.

• A new shared Sixth Form Centre for both Warwick and King’s High School students to enjoy for shared curriculum enrichment and social activities. • New and enhanced sports facilities, including a 3G rugby pitch for Warwick School, four netball and five tennis courts.

WARWICK INDEPENDENT SCHOOLS FOUNDATION

Warwick & Surrounding area

Warwick itself is a charming, historic town, famous for its impressive castle whose soaring turrets dominate the town centre. Steeped in medieval history and a popular tourist destination, Warwick boasts a thriving social scene with many boutique shops and excellent bars and restaurants. The delightful Regency town of Royal Leamington Spa adjoins Warwick, with its wide boulevards and grand architecture, is a thriving town, with excellent facilities for families. Stratford Upon Avon and its outstanding theatres are just a 25-minute drive away. The Cotswolds are also within easy reach, offering tranquil walks in rolling hills and villages of honey-coloured stone. For further cultural opportunities, Birmingham is half an hour by train and offers everything you would expect from a major and vibrant city. With a packed calendar of events hosted by its many international venues, Birmingham is also first-class for shopping, dining and nightlife. The area has excellent transport links. Leamington and Warwick both have mainline railway stations. Birmingham International Airport is just 25 minutes’ drive.

WARWICK INDEPENDENT SCHOOLS FOUNDATION

The Role The Foundation considers this document as a “snapshot” of the job and the tasks listed are not an exhaustive list. It aims to provide a clear guide at the time of writing to all that is involved about the requirements of the job. It will also be used to communicate expectations about performance and will be used to monitor effective performance.

WARWICK INDEPENDENT SCHOOLS FOUNDATION

Job Description

2. LEADING PEOPLE

Reporting Lines: Reporting to the Director of Estates & Operations Key accountabilities: Reporting to the Director of Estates & Operations, the Transport & Operations Manager has responsibility to provide professional management of transport, cleaning and caretaker management. We are looking for an individual who will thrive in a demanding, multifaceted role, and who will relish the opportunity to take control and shape the effecting running of the department. We are happy to consider those looking for a real opportunity to progress their careers, as well as highly experienced applicants.

2.1 To actively model and promote the values and ethos of the Foundation and to encourage and empower others to work towards the Foundation vision and the Estates departmental aim and objectives. 2.2 To actively promote the professional and personal development of the caretaking, transport and cleaning teams through modelling good practice, celebrating successes and offering support. 2.3 To promote collaborative professional working and development across the whole Foundation. 2.4 To delegate responsibly, monitor progress and to hold others to account. 2.5 To line-manage members of the Transport & Operations team. 2.6 To ensure the Transport & Operations staff understand and adhere to school policies and procedures. 2.7 To take responsibility for the Transport & Operations team, including access to professional development and performance management. 2.8 To be involved in the recruitment of Transport & Operations staff, including interviewing and appointing when requested. 2.9 To lead on the induction and onward integration of new members of the Transport & Operations team.

Responsibilities: 1. VISION AND VALUES

1.1 To provide visionary, mission-focussed leadership for the Transport & Operations team, ensuring that the foundation vision and ethos is clearly communicated. 1.2 To maximise efficiency of the Transport and Operations team whilst providing services that fulfil internal and external customer needs. 1.3 To engage the Transport and Operations team in honest and rigorous self-evaluation. 1.4 As a senior member of the Estates team to participate in operational and strategic planning and risk management. 1.5 To take an active role in the development and organisation of whole Foundation initiatives.

WARWICK INDEPENDENT SCHOOLS FOUNDATION

3. MANAGING THE DEPARTMENT

3.11. To ensure school events are appropriately managed in respect to transport, caretaking, security and cleaning requirements. Liaise with the appropriate teams to ensure that events run smoothly and safely, and the requirements of the event organiser are met. 3.12. To embed performance management to all Transport & Operations staff and observe and monitor staff performance both formally and informally. 3.13. To ensure relevant training and study is completed by the Transport & Operations team as necessary. 3.14. To build a program of development to support an ongoing line of future succession within the Transport & Operations team 3.15. To ensure that the Transport & Operations team’s conduct within and outside of the Foundation does not conflict with organisational expectations. 3.16. To review workload and manpower to make sure targets are being met on a cost-effective basis analysing trends in data collected from helpdesk/workload reporting systems. 3.17. To provide the framework for improved stock control methods and accurate inventory control records are in place. 3.18. Disseminate and explain key strategic decisions to staff according to agreed leadership timetables where applicable and being aware of the need for confidentiality on some issues. 3.19. Oversee the department’s uniform and PPE requirements, ensuring value and quality presentation standards are achieved. 3.20. Oversee and manage the Transport & Operations team staff records in relation to time & attendance. 3.21. Oversee and manage Transport & Operations staff data and its accuracy on the Net 2 security system.

3.1. To oversee the day-to-day running of the Transport & Operations team and provide guidance and direct line management for caretaking, transport and cleaning teams. 3.2. To take responsibility for all Health & Safety matters relating to Transport & Operations team and ensure that all statutory and regulatory standards are consistently met. 3.3. Assist with planning, development, design, organisation and monitoring of foundation operations and support services and related systems/procedures/policies. 3.4. Provide specialist advice on national/ local guidelines, policies and statute etc. relating to transport, cleaning and caretaking. 3.5. Coordinate school wide security for all school caretaking and transport. 3.6. To produce and manage detailed budget for caretaking, transport and cleaning including related health & safety matters. 3.7. To procure supplies and services for Transport & Operations within delegated authority levels and ensure all Transport & Operations contracts meet value for money hurdles and service levels. 3.8. To assist in the planning, appraisal and implementation of new capital and refurbishment projects and monitor and control major expenditure and capital investment for transport and operations.

3.9. Manage leasing arrangements for transport and operations.

3.10. To ensure planning is in place and readily made available for 24/7 critical response to all emergencies, fire and intruder alarm activations across the Foundation campus via internal teams or external contractor resource.

WARWICK INDEPENDENT SCHOOLS FOUNDATION

3.22. To ensure regular team meetings are held, identifying pertinent issues, and collaborating to find solutions. 3.23. To provide representation of the Transport & Operations team at all school operational meetings, providing knowledge support and guidance to school leadership teams. 3.24. Undertake periodic audits and reviews of compliance records. 3.25. To manage monthly audits of Quadpro finance data to ensure accuracy and compliance.

Safeguarding and Protection of Children and Young Persons In accordance with the Children’s Act 1989, on appointment post holders will be required to commit to their responsibilities with regards to safeguarding. In addition offers of appointment will be subject to an Enhanced criminal record check from the Disclosure and Barring Service (DBS) and other pre-starter checks as required by the regulations governing the appointment of staff within education. The criminal record checks will highlight cautions, reprimands and final warnings as well as any convictions. The post holder must not have any spent or unspent convictions that would prevent working with children.

4. COMMUNITY

4.1. To create and maintain effective partnerships with other teaching and support departments and the wider Foundation community. 4.2. To support staff in maintaining respectful, positive relationships in the school and where this is lacking to support any action taken. 4.3. Listen to, reflect on and respond to feedback from the school community. 4.4. To ensure Transport & Operations staff participate in the wider life of the school and school events. 4.5. To contribute to a whole school approach where quality, support, encouragement, teamwork, enthusiasm, challenge, expectation, achievement, involvement, praise and respect are key characteristics.

Health and Safety: As an employee you are expected to:

1. to take reasonable care of your own health and safety 2. to take reasonable care not to put other people - fellow employees and members of the public - at risk by what you do or don’t do in the course of your work 3. to co-operate with your employer, making sure you get proper training and you understand and follow the company’s health and safety policies 4. not to interfere with or misuse anything that’s been provided for your health, safety or welfare 5. to report any injuries, strains or illnesses you suffer as a result of doing your job 6. to tell your employer if something happens that might affect your ability to work (e.g. becoming pregnant or suffering an injury) 7. if you drive or operate machinery, to tell your employer if you take medication that makes you drowsy

5. OTHER DUTIES

5.1. The job holder may, from time to time, need to carry out other duties as reasonably directed by the Estates Bursar or Foundation Bursar.

WARWICK INDEPENDENT SCHOOLS FOUNDATION

Person Specification

Qualification

Essential • Full clean driving licence • Maths and English GCSE to at least Grade C or equivalent. • IOSH/NEBOSH or willingness to study Desirable • Current minibus licence • Business management or other relevant qualification • Educated to degree level or equivalent work- based qualification/training

Essential • Experience of business operation • Experience of managing budgets • IT proficient • Knowledge and understanding of health and safety obligations • Stakeholder management • Commercial acumen • Successful line management experience • Knowledge of transport management systems, statutory and regulatory requirements Desirable • Experience of working in a management or leadership role • Experience of contributing to policy and structure formulation, implementation, evaluation and review • Contract/supplier management and understanding of contract law

Skills/Abilities

Essential • Excellent organisational skills • Ability to work independently with initiative • Strong relationship building skills • Ability to manage, motivate and inspire your team • Team player • Creativity, imagination and willingness to innovate

Equal Opportunities

Essential Understanding of the requirements of Equality and Diversity

WARWICK INDEPENDENT SCHOOLS FOUNDATION

Safeguarding Children, Young People and Vulnerable Adults

Attitude

Essential • Values that are aligned with the Foundation’s vision and values • Commitment to the values of the IB learner profile and mission of education for a better world • Flexibility and adaptability • Compassion and generosity • Commitment to the well-being of students and staff

Essential Understands their role in the context of safeguarding children, young people and vulnerable adults. Ability to form and maintain appropriate relationships and personal boundaries with children and young people.

WARWICK INDEPENDENT SCHOOLS FOUNDATION

Remuneration

37 hours per week, 52 weeks per year Support Staff Leadership Scale Points L17-L20 (£40,000 to £45,0000 per annum).

Other benefits: • Competitive contributory pension scheme. • Staff Fee remission at our Warwick Campus. • Use of the Sports Complex for staff. • A strong, supportive staff community.

WARWICK INDEPENDENT SCHOOLS FOUNDATION

How to apply

Should you wish to apply for this position, please send a CV and covering statement outlining key matching experience and rationale for applying for the post. Applications should be sent to our recruitment advisors, the Management Recruitment Group: Rob Cullum T: 07973 193 785 E: rob.cullum@mrgpeople.co.uk

Deadline for submissions: Sunday 15th August 2021

An interview will include questions about safeguarding children. The appointment will depend on satisfactory DBS clearance. The Warwick Independent Schools Foundation is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Any concerns should be reported in accordance with

the Foundation’s Child Protection policy. Equality, Diversion and Inclusion

The Warwick Independent Schools Foundation is committed to promoting equality of opportunity for all pupils and staff, both current and prospective, and in this position you will actively support an environment and culture that values diversity and inclusion.

WARWICK INDEPENDENT SCHOOLS FOUNDATION I n d e p e n d e n t C o - e d u c a t i o n a l 3 t o 7 S i n g l e - s e x f r o m 7 - 1 8 y e a r s

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