GDST - Head of Programme Management Office (PMO)

Key Responsibilities • Responsible for all estates related processes and systems; both implementation and management, incorporating best practice and obtaining constant feedback. • Leadership and line management of the PMO team within Estates • Plan, prioritise, coordinate and allocate projects/tasks; liaise closely with Heads and DFOs plus other Trust Office colleagues to ensure effective, customer focussed solutions and delivery. • Oversight of all commercial aspects of project and maintenance delivery – budgeting, forecasting, cost control and reporting. • Supporting the Director of Estates in the development of short, medium- and long-term programmes of work to meet GDST’s overall Estates strategy and policies. • Ensuring effective collaboration and communication with all GDST stakeholders, in particular Heads of Schools and DFO’s. • Being the key liaison point for estates colleagues for matters relating to procurement, budgeting, forecasting, cost control, scheduling and supply chain management. • Enhance and support all Estates cost reporting and forecasting to support reporting to and interface with the Finance team. • Manage annual cash flow forecasts across the Estates Capital Investment Programme • Lead on contract advice (type, version, standard clauses etc) for Estates and work with the GDST Legal team. • Lead on procurement for the Estates team and implement appropriate Frameworks for the delivery of consulting services. • Advise on commercial aspects of tender returns – consultants and contractors. • Monitor external consultant fees across all projects and frameworks. • Provide support to Estate Managers in preparing budget costs for maintenance works (central). • Provide budget advice for in-house feasibility studies and projects. • Support Project Managers in preparing tender documents for in-house maintenance work and projects. • Support PM and EM teams in preparation of tender documents for Estate wide programmes and projects. • Work with other Trust departments (Finance and Legal) to develop standards (e.g. General Conditions & Prelims, standard contract clauses, cost reporting formats for external QS’s).

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