THE ROLE 05
Job Title
Associate Director Estates Development Director of Estates
relationships with key stakeholders within the university and externally, to support business objectives • LONG TERM PLANNING OF THE ESTATE - contribute to the development of business cases, project appraisals and option appraisals for new schemes as required by Estates operational or strategic plans or to support funding bids • Establish and manage contractor frameworks as necessary in conjunction with Finance (Procurement) colleagues. Actively manage performance. Duties and Responsibilities (Project Management) • PROJECT MANAGEMENT CAPABILITY – develop people and project management processes; establish and maintain high level relationships with suppliers, consultants and contractors and manage procurement frameworks. • LEADERSHIP - set quality standards and pace; lead on high level stakeholder engagement and communication; employ robust risk management thinking to anticipate/ identify threats and mitigation; carry out post implementation reviews • TEAM MANAGEMENT – recruit and line manage direct reports plus any external staff assigned to specific projects or initiatives, including all aspects of training and development, appraisals, performance management, disciplinary and Occupational Health matters • Identify and agree priorities, resources and competencies required for each project and use this information to plan and monitor the team workload • PROGRAMME – design a robust forward programme that supports University business objectives. Develop business cases, project appraisals and option appraisals for new schemes as required by University policy or to support bids for funds from external bodies • MANAGEMENT OF PROJECTS FROM INCEPTION TO OPERATION - Develop and drive the overall programme to meet agreed University priorities and work with Finance to ensure delivery against cash-flow/value of work targets. Coordinate all projects and interdependencies across the programme. • As Team Leader, oversee a competent project management regime to cover all aspects of delivery, including but not limited to: • Project Formation, briefing and definition; design; procurement; implementation; technical and operational commissioning • Stakeholder liaison to determine requirements, communicate with and receive
back completed works • Project Gateways and other procedural compliance across the programme • Anticipate project issues and put in place effective management arrangements to ensure the smooth running of the project. Where progress is negatively impacted, identify and implement mitigating or recovery actions to bring the project back on track • Provide regular management reports on progress, project issues and their resolution, both to the DoE and any relevant governance groups • Prepare and plan all project finances; manage costs including contingency and implement a change control regime • Oversee standards of completion across all projects and ensure lessons learned are captured • Make regular inspections on site and fully understand construction related issues and their resolution. Carry out analysis of construction programmes to give early warning of potential delays or claims • Arrange for the administration of construction and other contracts as required; obtaining formal consents as necessary Duties and Responsibilities (Physical estate) • Overall accountability and ownership for ensuring that the university’s fabric infrastructure is fit for purpose, safe and compliant with all relevant legislation, including the Equality Act. • ASSET REPLACEMENT – organise an effective process for regular inspection of premises, identifying anything that needs correcting or improving and to assist in space management. Develop and maintain a comprehensive risk- based, costed long term rolling plan for cyclical replacement • LEASED PREMISES – work with AD FM in terms of operational contact with landlords or their agents where we are tenants, to support formal inspections etc and ensure UAL complies with lease conditions and that any relevant landlord obligations are met. Lead on the development of any formal legal licences required to execute work. Duties and Responsibilities (Space Management) • Develop and maintain the UAL Space Policy • With DoE, support the UAL Space Management Committee • Establish and maintain capability to monitor allocation and utilisation of space across the academic estate
Accountable to Contract Length Hours per week / FTE Weeks per year
Permanent
37 52
Salary Location Grade
Competitive
Principal base: King’s Cross
Individual Contract
Purpose of Role • To ensure our estate meets the operational needs of the business through the sustainable management and development of physical assets, space and technical standards. Work with colleagues to create sustainable, value-for-money facilities that inspire users and perform well over their life cycle. • Working as part of the Estates SMT to ensure that the university’s physical environment is fit for purpose - safe, secure, welcoming and compliant with all relevant legislation. • Strategically lead, manage and develop customer- focussed services aligned with and enabling UAL strategic aims. • Support and deputise for the Director of Estates (DoE) where called upon and in their absence. Duties and Responsibilities (Associate Director) • ESTATES DEPARTMENT – assist the DoE and SMT in the running of the department including contributing to new initiatives and cross-university activities • Demonstrate pro-active team leadership in line with UAL values, to build and maintain good team morale, deal fairly with any performance issues and promote a culture of inclusivity and equality, where individual development and work to achieve university objectives are aligned. • MANAGEMENT INFORMATION - provide timely and meaningful Management Information to demonstrate how well the work covered by the scope of this role is being carried out, identifying any potential or actual problems and setting out management actions to achieve a resolution and/or improve services • RESOURCES - identify resource requirements and make the business case for them; lead the Estates Development team on implementation • ESTATES AMBASSADOR – act as the main point of contact for advice in relation to all matters relating to the development of the estate and promoting a positive and professional service • QUALITY MANAGEMENT – work with DoE to achieve continuous improvement • COLLABORATION – develop effective working
Alys Tomlinson
Made with FlippingBook. PDF to flipbook with ease