PROJECT MANAGER
Grade: 8
Division: UCL Estates
Reporting to: Senior Project Manager
Job Purpose: Acting as the internal University Project Officer, the primary responsibility is to manage the overall process of project delivery ensuring compliance with robust governance processes, ensuring appropriate arrangements are in place with teams to achieve safety, time, cost and quality parameters. Providing professional support to the Project Sponsor, reporting through the Portfolio Services Office (PSO) to the specific Project Board ensuring all necessary financial approvals are in place as progress is made through the key Stage gates of the projects. Principal duties and responsibilities of the post: a) Provide high quality Project Management of building projects and project packages across new build, adaptation and refurbishment building projects. The projects range to in excess of £40m+ albeit the typical range is £500,000 to £20m+. b) Work closely with Estates Strategy Managers during the establishment of client briefs and preparation of option appraisals, budget costings, outline programmes and feasibility studies. c) Undertake the procurement and management of external consultants (generally through the UCL Consultants Framework), contractors and suppliers d) Work closely with the Project Sponsor, supporting them through each of the project stage-gates pursuant to UCL’s agreed governance and process arrangements for projects. e) Identify and work closely with all stakeholders in relation to timely input to the project stage-gates process whilst ensuring proactive customer engagement at all stages. f) Provide an interface between departments sponsoring projects and consultant project managers, design teams and contractors. g) Manage external consultant teams so that projects are delivered safely, within time constraints and to agreed quality and budget, pursuant to the approved Business Case. Where the external team is managed by an external Project Manager or Lead Consultant, liaise with the external managers so that projects are delivered within the business case parameters. h) Where external consultant teams include an external Project Manager (or Lead Consultant), manage the teams to ensure there is no duplication of responsibilities between internal and external management. Manage external teams, consultants and contractors, to ensure compliance with all necessary PSO reporting requirements in a timely manner. i) Ensure that a robust change management process is in place and actively managed. j) Advise on procurement routes and contract procedures including, where appropriate, European procurement procedures. k) Carry out regular site inspections with the Project Team ensuring site safety is the number one priority along with workmanship, quality and adherence to programme; carry out pre-handover inspections. l) Facilitate engagement with Facilities & Infrastructure teams through project design, delivery and handover. m) Facilitate engagement with other Estates teams including Property, Estates Strategy, EM&I, Facilities and Safety & Sustainability. n) Ensure a robust Risk Management process is in place with clearly identified Risks, allocated manager of the Risk and proposed mitigation measures. Maintain a Risk Register throughout the life of the project design and delivery.
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