Minutes of the Faculty-Student Association (FSA); Binder 2;…

RECORDS OF THE FACULTY- STUDENT ASSOCIATION

B I ND E R # 2 F E B . 2 0 , 1 9 6 3 - F E B . 1 2 , 1 9 7 5

D I R E C T O R S '

C O N T A I N S

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F S A

B O A R D

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M I N U T E S . A L L R E C O R D S C O N T A I N E D

M E E T I N G

H A V E

B E E N

D I G I T I Z E D

A N D

A R E

A V A I L A B L E

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S U N Y

B U F F A L O

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D I G I T A L

C O M M O N S

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D I G I T A L C O M M O N S . B U F F A L O S T A T E . E D U / F S A

- The 275th Meeting of the Board of Directors of the Faculty-Student Association was called to order on Wednesday, February 12, 1975 in Grover Cleveland 418 at 8:00 a.m. by President James Young.

DIRECTORS

Allen Caputi Chapman

Little (abs.) Min (abs.) Quatroche Rotella (abs.) Siskin Tindall (proxy) Young

D. Sawers G. Vickers S. Zalewski

R. B. T. J. M. A. J.

R. J. F. E. B. A. F. D.

K. Fretwell

Fustino

Harrington

Hengerer (abs.)

Houck (abs.)

MINUTES

I.

Dr. Fretwell moved, Dr. Quatroche seconded that the minutes of December 17, 1974 be accepted as circulated. UNANIMOUS

II. REPORT OF THE PRESIDENT

Al Harrington was formally seated as a Director to replace Charles Kaplan.

Dr. Young announced that the draft report from the Chancellor's Statewide Conunittee on FSA's is available from either his office or the Office of the Executive Director.

Dr. Young appointed the following people to the Program Fund Conunittee:

Dr. Thomas Quatroche, Chairman .MJ. Bernadette Fustino Mr. Frank Hengerer

Mr. Donald Houck Mr. Marc Siskin

Program Fund announcements will run for three consecutive weeks in the RECORD and COLLEGE BULLETIN. The deadline for submission of applications is February 27th at 4:30 p.m. The revised FSA budget which includes $4,000 for Program Funds has been approved in Albany.

Dr. Young proposed the following dates for the next two Board meetings:

March 3, 8:00 a.m., Monday April 22, 8:00 a.m., Tuesday

Dr. Young appointed Dr. James Rotella as Chairman of the College Store Conunittee to replace Charles Kaplan.

Marc Siskin was appointed by Dr. Young to serve on the Auxiliary Services Conunittee.

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A discussion of poor "FSA image" in recent RECORD articles took place.

Dr. Young charged the Finance Committee to:

1.) Make a study and analysis of the budget and financial status of all FSA operations with an interim report to be presented at the March 3rd Board Meeting and a final report at the April 22nd Board Meeting. These reports will be public information and will be open for publication in the RECORD or distribution to any interested group. 2.) Review the report of price variations within FSA operations and prepare an official statement which can be released to the Board (and for public information) for the March 3rd Board Meeting. · 3.) Make an on-the-spot inspection of washers and dryers and prepare a report with respect to the guidelines that were requested for possible increases in washers and dryers. This report will be presented at the March 3rd Board Meeting. No action on the above items is to be taken until the report of the Finance Committee has been presented at the March 3rd Board Meeting.

Any committee report dealing with the financial condition of any Division should be submitted to the Finance Committee.

Dr. Young charged the Food Service Committee to make a recommendation to the Board at the March 3rd meeting regarding the Fall 1975 Meal Plan. This report should be available for the Finance Committee's review one week before the March 3rd meeting.

All reports should be submitted to Board members through the Executive Director's Office 6 days prior to the Board meeting.

The Finance Committee will meet on Tuesday, February 18th at 9:00 a.m.

Dr. Young directed the Executive Director to review Corporate budgets for 1975-76 with the appropriate committees. The budgets are to be presented to the Board at the April 22nd meeting.

III. REPORT OF THE EXECUTIVE DIRECTOR

A discussion of increased food cost as a result of the loss of the geriatrics contract was held. Jim Ross, Director of Residence Life, indicated that before any changes are made in programs students should be given the information for review.

An FSA Brochure-Directory will be published in the near future.

The Executive Director reported there has been no change in operating revenues. There is a shortage of cash. It will probably be necessary for FSA to borrow $150,000 for c a sh flow purposes in the time pe r i od June t hrough July of 1975.

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Mr. Zalewski refX)rted that he, Mr. Vickers and Mr. Nilsen met with USG. Mr. Zalewski recommended that the Board meet as a group with USG and the Operating Directors on an informal basis. March 19th in the evening was the suggested date and Mr. Zalewski will contact Anne Tindall regarding an agenda and will give details at the March 3rd Board Meeting.

A disucssion of the difficulty of holding Board meetings during the summer was held.

Mr. Siskin moved, Mr. Harrington seconded that expenses for travel to and from Board meetings during recess periods be paid by FSA. Travel expenses to be reimbursed only from the boundaries of New York State. UNANIMOUS

The Director of Financial Systems will be resfX)nsible for monitoring and handling Directors' travel expenses.

The Powers and ResfX)nsibilities of the Board of Directors was discussed.

IV. FINANCE COMMITTEE

Mr. Caputi presented the refX)rt of the Finance Committee.

1.) The USG Business Officer has expressed concern over interest payments of money held in escrow as well as concern over equipment inventory. FSA has agreed to pay $338.18 in interest on $12,174.91, not transferred until December but has refused to pay the difference on interest rates between 11% and 5\% paid on the grounds that a certificate of deposit (value $100,000) was not prematurely cashed. The Finance Committee supports the above actions. 2.) The Finance Committee was advised by USG that they wish to have a review of the Board action on the 5% assessment charge. The Finance Committee agreed by consensus that the 5% assessment issue sl"ould not be brought before the Board again for consideration as, in the past, invitations had been made for USG officers to discuss fees and services, and numerous other letters regarding the assess– ment had been sent to USG officers. No response to any communications sent to USG officers was ever received. In March, 1974 the College asked the accounting firm of Travers, Sokolski and Sutherland to ascertain the approximate value of the business services provided by the Faculty-Student Association to the United Students Government. The value of services provided to USG as compared to other FSA agency accounts was delineated by this firm at the April 4, 1974 meeting of the Board of Directors to which USG officers were invited. All USG officers, including a USG officer who was also an Association Director, either failed to attend the meeting or left the meeting prior to the accountants' presentation. Mr. Caputi invited Mr. Harrington to review the voluminous USG file. Dr. Young suggested that only if something new can be brought forward that the Committee would be willing to hear about it.

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3.) The Finance Committee has been advised that the Vice President for Finance and Management has begun an examination of services by the College for FSA and then there will be future joint meetings held by the V.P. 's Office between maintenance, FSA, etc. to determine what services should be provided by the College and what should be provided by other campus groups. The Vice President's Office will keep the Finance Committee advised.

V. FOOD SERVICE COMMITTEE

Ms. Fustino, Food Service Committee Chairman, made the following report:

Commuter Council has met with the Food Service Committee and proposed the reinstatement of either the Sub and Coke Program or the Commuter Lunch Program at last semester's cost of $1.00. The Food Service Committee found it necessary to reject this proposal because it would not be financially feasible with the specific Sub and Coke specifications presented, but suggested to Commuter Council that they would be willing to "ftk with them in finding suitable alternatives. Dr. Quatroche moved, Mr. Harrington seconded to have the Food Service Committee discuss alternative programs for providing a lunch program and make a report to the Board at the next meeting. UNANIMOUS Richard Allen reported for the Auxiliary Services Committee. The Committee met and discussed the $.10 increase for washers and the possibility of instituting a washer and dryer fee into the dorm contract. All washers are now being repaired within 24 hours as well as preventive maintenance being performed. The Finance Committee will inspect washer and dryer areas and make a report to the Board at the March 3rd meeting. There will be no changes in the rate of washers until the Finance Committee reports on March 3rd.

VI. AUXILIARY SERVICES COMMITTEE

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Mr. Dan Sawers was instructed to advise campus groups of the Board's action regaFding washers.

VII. NEW BUSINESS - ELECTION OF VICE PRESIDENT

Mr. Caputi moved, Dr. Fretwell seconded to nominate Don Houck as Vice President of the Faculty-Student Association.

UNANIMOUS

The meeting adjourned at 9:30 a.m.

oria Yovanovic Recording Secre a

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The 274th Meeting of the Board of Directors of the Faculty-Student Association was called to order on Tuesday, December 17, 1974 in Campus House at 7:15 p.m by President James Young.

DIRECTORS

R. Allen (abs.) J. Caputi F. Chapman (abs.) E. K. Fretwell B. Fustino (proxy) F. Hengerer D. Houck

C. Kaplan R. Little (proxy)

A. Nilsen D. Savers G. Vickers S. Zalewski

B. Min (abs.) T. Quatroche J. Rotella M. Sisken A. Tindall J. Young

I. MINUTES

The minutes of October 28, 1974 were amended as follows:

Section II. REPORT OF PRESIDENT AND CONFIRMATION OF. COMMITTEES, Paragraph 5 was amended to read "The membership of the Finance Committee is stipulated in the By-Laws to be composed of the Standing Committee Chairpersons of the Corporation."

The minutes of October 28, 1974 were unanimously approved as amended.

II. REPORT OF THE PRESIDENT

President Young read a memo from Lauren Stern indicating that Marc Sisken has been appointed as a student representative to the Board of Directors to replace Linda Waters who is taking a leave of absence from school this semester. Marc was formally seated as a Director at this meeting. ·

Washing Machines

Dr. Fret-wellmoved, Mr. Kaplan seconded that: 1) the management of FSA talk with the washing machine vendor toward the goal of improving the quality of service in the forseeable future, 2) there be no raise in washing machine rates, 3) at such time as management feels there should be a raise in rates that a proposal be brought back to the Board and that the Board be advised prior to implementation, 4) the petitions submitted by residence students regarding washing machine rates be made part of the Association files. 11,0,1 CARRIED

The appointment of an attorney for FSA was deferred to a future meeting.

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III. REPORT OF THE EXECUTIVE DIRECTOR

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Mr. Zalewski reported that Mr. Al Gross, Manager of Auxiliary Services is no longer employed by the Corporation. Dan Sawers now has temporary responsibility for these areas, A management trainee, Delores Finkbiner has been hired to work in the Auxiliaries area. Mr. Zalewski read the following policy with regard to layoff, termination and severance considerations and recommended that the Board approve this as policy: "The Association, having- provided that all employees have adequate pension and retirement benefits, will not supplement such existing benefits with additional compensation at the time of an employee's layoff, retirement, dismissal or other severapce from the Association's employ. Termination of employment with the Association will be effected with appropriate notice to party concerned. The usual notice for termination or period of salary payment in lieu of no~ice will be two work weeks but in no case will exceed 30 working days except as formally contracted or as specifically approved by the Board of Directors of the Association." Mr. Kaplan moved, Mr. Caputi seconded that the above statement be adopted as Association policy. CARRIED -- Unanimous Mr. Zalewski commented on the difficulty of convening committee meetings. He requested that committee chairpersons contact his office at least two weeks in advance of intended meeting dates so that sufficient time is available to notify committee members, Mr. Zalewski reviewed the Income and Expense period statements covering the period November 4, 1974 - March 2, 1975. The Food Service Division loss was attributed to the opening of the Second Storey as well as the rise in the cost of food. Layoffs for necessary operating considerations will be announced as far in advance of the layoff date as conditions will allow.

The College Store is operating as budgeted.

Auxiliary Services statements reflect difficulties in the operation of some areas. Steps have been taken to remedy operational problems. A report will follow at the next meeting.

IV. COMMITI'EE REPORTS

A. ) COLLEGE STORE

Mr, Kaplan reported that the committee had met and that the Consumer Studies Department in conjunction with the Psychology

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Department will be using students to run marketing and· interest surveys. A short-range study should be available in February; a long-range study should be available at the end of the year. The College Store will be concentrating on non-textbook sales.

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B.) AUXILIARY SERVICES

The Auxiliary Services Committee was advised of managerial adjustments. It was requested that the Board be continually informed of developments in the Auxiliaries areas.

C.) FOOD SERVICE

Ms. Tindall read the Food Service Committee report in the absence of the Committee Chairman, Mrs. Fustino. Mr. Caputi moved, Dr. Rotella seconded that the Second Storey be (regret:f'ul.ly) closed at the end of the Fall 1974 semester, the Board approve the present meal plan (rate) and the maintenance of its present service and standards be maintained and the Board approve the revised food service budget which reflects the · necessary reduction in operations. CARRIED~- Unanimous A discussion of where students would be fed was held. There is an anticipa– ted decrease in the number of resident students for the Spring semester and this decreased number should be accommodated in Scajaquada. Mr. Nilsen conducted a survey of schools in the SUNY system with regard to the number of students related to the number of buildings open for feeding. It was found that schools with 2,000 or less residents only maintain one dining facility. Dr. Young urged the Food Service Committee to report to the Board their recommendations regarding food service for Fall 1975.

D.) FINANCE

Mr. Caputi reported that the Finance Committee had met on two occasions since the last Board meeting. Dr. Quatroche moved, Mr. Rotella seconded that the Board approve a payment to Marietta Ferro of $1,541.15 representing 60 days salary after consideration of:

a.) her 33 years of meritorious service to the College Store,

b.) the cost involved in defending against a court action or hearing before the Human Rights Commission with the very real possibility we would lose action, and c.) the understanding that this action will not constitute a precedent in dealing with future employee terminations.

CARRIED -- Unanimous

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Dr. Quatroche moved, Mr. Sisken seconded that in recognition of the· need to show hard evidence of FSA support of student programs, that the Board approve an amendment to the operating budget for this fiscal year to provide $4,000 to be awarded under guidelines yet to be approved by the Board. This fund is to be made available ~ither through the generation of a modest operating surplus or by a reduction of budgeted expenses.

CARRIED -- Unanimous

E. ) PROGRAM AND SHATI'UCK FUND GUIDELINES

Mr. Kaplan gave a synopsis of proposals that had been submitted for Shattuck monies. Mr. Kaplan moved, Ms. Tindall seconded that all funds available from the Shattuck Fund this year be awarded to the Student Assistance Service proposal submitted by Dr. Edward E. Morgan, Jr. vith the understanding that their be student involvement in the implementation and reporting of the program. CARRIED -- Unanimous Mr. Kaplan moved, Mr. Sisken seconded that the proposed FSA Program Fund Guidelines be accepted. Discussion followed. There must be a minimum co-sponsorship by a student or a student group s0 that students are involved in the design of the program. The following editorial changes were made to. the Program Fund Guidelines: FSA Program Fund -- Paragraph 1, last sentence, without restriction deleted. A;pplications -- .Paragraph 1, last sentence • • • "All income will be automatically returned to the fund unless an exemption is granted." Conditions -- 3.}- "Any program which is funded shall be for only the period of time contained in the written application as approved."

Main motion moved with editorial changes.

CARRIED -- Unanimous

Timetables for program funding will be developed and printed in the RECORD and COLLEGE BULLETIN. Mr. Kaplan moved, Dr. Quatroche seconded that Board policy be changed so that one committee consisting of three students, the Vice President for Student Af'fairs or his designee, one non-teaching professional or faculty member appointed by the President and the Executive Director as ex-officio be designated to review both Program and Shattuck Fund requests. CARRIED -- 11,0,1

The Program Fund will be advertised in three editions of the RECORD.

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•. Mr. Caputi moved, Dr. Rotella seconded to submit the Food Service, Auxiliary , Services and Corporation Consolidated budget revisions to Albany •. CARRIED -- Unanimous Mr. Kaplan moved, Ms. Tindall seconded that a freeze be placed on all additional hiring in the Accounting and Administration Areas until such time as the Finance Committee reports back to the Board with a recommendation. CARRIED -- Unanimous Mr. Kaplan moved, Mr. Houck seconded that both capital expenditure (by unit) and personnel service (by division) f'unds be budgeted by division and that it is reviewed by the Finance Committee and a report be presented to the Board. CARRIED -- Unanimous

VI. NEW BUSINESS

The meeting adjourned at 10:00 p.m.

Res~ll~ . Gloria Yovano Recording Se :'r"l(.,.,

Minutes of October 28, 1974

AMENDED December 17, 1974

The 273rd Meeting of the Board of Directors of the Faculty-Student Association was called to order on Monday, October 48, 1974 in Moot Hall A and Bat 7:15 p.m. by President James Young.

DIRECTORS

c. Kaplan R. Little

R. Allen (abs.)

T. Allen K. Boos

J. Caputi F. Chapman B. Fustino F. Hengerer

B. Min (abs.) T. Quatroche J. Rotella

L. Kaminski A. Nilsen D. Sawers E. Sokolski w. Sutherland G. Vickers s. Zalewski L. Stern

E. K. Fretwell (abs.)

A. Tindall

D. Houck

L. Waters (abs.)

J. Young

MINUTES

I.

The minutes of October 1, 1974 were unanimously appr~ved.

II. REPORT OF PRESIDENT AND CONFIRMATION OF COMMITTEES

Dr. Young recommended that the Board approve the couunittee memberships as attached. Dr. Rotella moved, Dr. Quatroche seconded to approve the Food Service Couunittee membership as listed. CARRIED Dr. Quatroche moved, Mrs. Fustino seconded to approve the College Store Couunittee membership as listed. CARRIED Dr. Rotella moved, Ms. Tindall seconded to approve the Auxiliary-Services Committee membership as listed. CARRIED ** The membership of the Finance Couunittee is stipulated in the By-Laws to be composed of the Standing Committee Chairpersons of the Corporation. Dr. Quatroche moved, Mr. Kaplan seconded to approve the Service Standards Committee membership as listed. CARRIED Dr. Quatroche requested that his name be added to the Program and Shattuck Fund Guidelines Committee as an Ex-Officio member. Dr. Rotella moved, Ms. Fustino seconded to approve the Program and Shattuck Fund Guidelines Committee membership as listed with the addition of Dr. Quatroche as an ex-officio member. CARRIED

** Amended

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The 272nd Meeting of the Board of Directors of the Faculty-Student Association was ca11ed to order on Tuesday, October 1, 1974 in Grover C1eve1and 418 Conference Room at 4:30 p.m. by President James Young.

DI RECTORS

s. Zalewski (Ex. Off.) ..

R. A1Jen J. Caputi F. Chapman B. Fus ti no F. Hengerer E. K. Fre twe 11

C. Kap Jan R. Little

K. Boos L. Stern

B. Hin (proxy) T. Quatroche

J. Rote 11 a A. Tinda11

L. Waters (abs.) J. Yourig

D. Houck

I. RECOGNITION OF DIRECTORS

Dr. Young recognized and welcomed the new Directors of the Faculty-Student Association and thanked the old Directors for their support in the past year. Dr. Fretwe11 announced the appointment of Dr. Quatroche and Dr. Young to serve as Directors on the FSA Board for 2-year periods and Hr. James Caputi for a 1-year period. Dr. Fretwe11 encouraged that role definitions be developed for FSA, USG and Co11ege Student Activities so that each body may operate within Co11ege accepted guidelines to provide/receive appropriate services and support, and further, .so that each can be involved in Co11ege sanctioned activities.

REPORT OF THE PRESIDENT

II.

Dr. Young •ndicated that the support of the Board is needed so that FSA can provide services to the Co11ege cOIMlunity and also that the backbone of the Board must be through the conmittee structure.

Item IV on the agenda was then considered .

. IV. MINUTES

The minutes of June 6, 1974 were unanimously approved .

. 111. ELECTION OF OFFICERS

Hr. A11en moved to elect Dr. James Young as President of the Corporation. Dr. Fretwe11 moved to close nominations, Hr. A11en seconded the closing of nominmations. Dr. Young elected President of the Corporation. Hrs. Fustino moved to elect Hr. Kaplan Vice-President of the Corporation. Dr. Quatroche moved to elect Hrs. Fustino Vice-President of the Corporation. Hr. Allen moved to close nominations, Dr. Rotella seconded the closing of nominations. Hr. Kaplan elected Vice-President of the Corporation.

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I I I. ELECTION OF OFFICERS (cont.)

Dr. Rotella moved to elect Mr. Caputi Treasurer of the Corporation. Dr. Quatorhce moved to close nominations, Mr. Allen seconded the closing of nominations. Mr. Caputi elected Treasurer of the Corporation. Dr. Fretwell moved to elect Mrs. Fustino Secretary of the Corporation. Mr. Allen moved to close nominations, Mr. Hengerer seconded the closing of nominations. Mrs. Fustino elected Secretary of the Corporation. The Proposed Goals and Objectives of the FSA for 1975 were distributed to the Board. Mr. Zalewski reviewed the Goals and Objectives for the Board. A discussion followed. Dr. Quatroche proposed that the Goals and Objectives be considered at the next Board meeting so there can be coordination of role definitions and policies of USG, FSA and Student Activities before any voting takes place on the above. . Dr. Young at this time suggested that a meeting of the Officers be held and that they would also act as an informal agenda convnittee. It was the general consensus of the Board that Mondays at 4:30 p.m. would be the most convenient time for a majority of the Directors to meet. At this point in the meeting Lauren Stern was recognized by Anne Tindall. Lauren expressed a concern regarding h

V. PROPOSED GOALS AND OBJECTIVES

VI. DETERMINATION OF FUTURE MEETING DATES.

The 271st meeting of the Board of Directors of the Faculty-Student Association was called to order on Thursday, June 6, 1974 in the Deans' Conference Room, Rockwell Hall, at 3:00 P.M. by President, James Young.

DI RECTORS

R. Allen w. Bennett

B. Min (abs.)

A. Gross D. Ganser L. Stern A. Tindal I L. Waters s. Zalewski

T. Peffer

F. Chapman (abs.)

T. Quatroche R. Russe 11

E. K. Fretwe 11 B. Fustino

(abs.)

(abs.)

P. Russo (abs.)

H. Gordon (abs.)

D. Schwartz

C. Kaplan

J. Young

I. MINUTES

The minutes of the Board meeting of May 23, 1974 were approved as submitted.

II. CONSIDERATION OF AUXILIARY SERVICES REPORT TABLED May 23, 1974

Dr. Quatroche moved, Mrs. Fustino seconded to consider the Auxiliary Services Report that was tabled at the May 23, 1974 meeting. 7-0-0 CARRIED Dr. Quatroche moved, Dr. Bennett seconded that in principle the Board accept the Auxiliary Services Committee's reconmendation for the Union with details to be worked out by all parties concerned. 7-0-0 CARRIED Dr. Bennett moved, Mr. Allen seconded that the preliminary budgets be approved as submitted for 1974-75. 7-0-0 CARRIEll Mr. Zalewski stated that all budgets will be submitted again in August for Board approval. Dr. Bennett moved, Mr. Allen seconded that the Board approve an extension of one year of present contract with the State of New York. Mr. Allen moved, Mrs. Fustino seconded that the proposed amendment to Article IV of the Contract with the State of New York be adopted. 7-1-0 CARRIED Dr. Bennett moved, Dr. Quatroche seconded to adopt the proposed change to Article VI I I, Paragraph 2 as submitted. Dr. Young suggested as editorial change be made to Article VII I, Paragraph 2, last sentence. It should now read ... 11 Sixty days after the close of registration the College wi 11 pay to the Corporation an amount equal to the difference between the total bonafide receipts due from contracted student residence food service sales and the total amount of the payments provided for by this paragraph theretofor received." Amendment to Article VI I I, Paragraph 2, approved with editorial change. 8-0-0 CARRIED

I I I. REVIEW AND APPROVAL OF PRELIMINARY BUDGETS FOR 1974-75

IV. APPROVAL OF EXTENSION OF THE CONTRACT WITH THE STATE OF NEW YORK

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Main Motion moved with amendments.

7-1-0 CARRI ED

Mr. Kaplan moved, Dr. Quatroche seconded to suspend the rules and consider New Business. 8-o-o CARR IED Dr. Bennett moved, Dr. Quatroche seconded that the F.S.A. allocate up to $12,000 of 1974-75 11 surplus 11 for programs in 1974-75 according to the guidelines drawn up by the Ad Hoc Committee for FSA Program Guidelines and approved by the Board. 8-0-0 CARRI ED Dr. Young appointed Dr. Bennett to also serve on the Ad Hoc Committee for FSA Program Guidelines.

The meeting adjourned at 4:10 P.M.

R/l;=J::~u, Gloria Yovanovich Recording Secretary

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The 270th Meeting of the Board of Directors of the Faculty-Student Association was called to order .on Thursday, May 23, 1974 in the Dean's Conference Room, Rockwell Hall, at 5:00 p.m. ,y President James Young.

Di rectors

R. Allen W. Bennett F. Chapman (proxy) E. K. Fretwell (abs.) B. Fustino

B. Hin (abs. ) T. Peffer T. Quatroche R. Russe 11 P. Russo (proxy) D. Schwartz (abs.) J. Young

S. ::.... lewski

H. Gordon (abs.) C. Kaplan (abs.)

MINUTES

A correction to the minutes of the May 14, 1974 meeting was noted by Dr. Young. The vote on the main motion, page 2, paragraph 4 should indicate that the proxy vote cast against the motion was by Dr. Quatroche.

The minutes were then approved as submitted.

BUDGETS

Preliminary budgets for the year ending 1975 were distributed to the Board for the following areas: Food Service; College Store; combined Administrative and Accounting activities; Administration; Accounting; Systems; Auxiliary Services total; photocopy; linen; washer/dryer; vending; film rental and instruct i ona 1 materials; bowl i ng a 11ey and game room; sweet sh.oppe anci poo1 room; conference; i. d. cards, travel agency, copy center. All corrvnittees except the Finance Corrvnittee have reviewed their preliminary budgets. Ms. Stern advised the Board that USG members would be nominated and elected to serve on the FSA Board of Directors by the USG Congress and the Student Representatives to the College Senate. She indicated that within two weeks she would attempt to advise the FSA, in writing, of the new Board members elected. Mr. Zalewski read a memo from Hr. Nilsen regarding Gallo wines that indicated that all Gallo products would be removed from sale in all Food Service units in response to the petitioned request of the College community. Hr. Zalewski advised the Board that all Shattuck Funds awarded to the Day Care Center had been transferred to the Women's Study Boarrl fo disbursement to the Day Care Center. Hr. Peffer moved, Dr. Quatroche seconded that in addition to the Executive Director the Board also authorize the Director of College Food Services, Mr. Art Nilsen, to sign applications for Caterer's Permits. 7,1,0 CARRIED

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AUXILIARY SERVICES •' Richard Allen presented the Auxiliaries Services Recreation Project Proposal to the Board. The budget figures presented for the Auxiliaries areas take into account the changes in the auxiliairies areas. In addition to the request of approval of the facilities use, Mr. Allen recommended that the Board petition the President to direct that every effort be made to provide adequately sized and appointed facilities for the conduct of the activities formerly carried on in the facilities here requested. A meeting regarding auxiliaries services will be held J,une 3 and 4 by the Vice President for Student Affairs. Dr. Quatroche recommended that more serious consideration be given to this proposal ~y all constituencies involved. Dr. Quatroche moved, Mr. Russell seconded to table the Auxiliary Services Report that was accepted by the Board because further discussions of auxiliary services have been scheduled. . 4,3,2 PASSED TO TABLE Mr. Peffer indicated that the Auxiliaries report was a committee report and not a management report. Mr. Zalewski again stressed that these budgets are preliminary proj4ctions of full year operating budgets, to be cast in detail later in the Surrvner and forwarded to the Board for approval as amended Budgets prior to September 1, 1974. There will be a meeting of the Finance Conmittee scheduled to review all budgets before the next Board meeting. The next meeting of the Board will be held Thursday, June 6, 3:00 p.m. in Rockwell Hall 217. Respectfully submitted, G!!}~:v~~~~ Recording Secretary Discussion followed.

The 269th Meeting of the Board of Directors of the Faculty-Student Association was called to order on Tuesday, May 14, 1974 in 229 Butler Library, at 5:00 p.m. by President James Young.

Directors

R. Allen

B. Min

A. Gross

w. Bennett (abs.)

T. Peffer

L. Stern

F. Chapman

T. Quatroche (proxy)

G. Vickers s. Zalewski

E. K. Fretwell (abs.)

R. Russell

B. Fustino

P. Russo

H. Gordon c. Kaplan

D. Schwartz (proxy)

J. Young

I. MINUTES The minutes of the May 7, 1974 Board meeting were approved as submitted. Dr. Young informed the Board that he had received a letter from Mr. J. Robert Minkel, President of the Alumni Association, stating that Mr. Richard Allen has been re-elected for a 2-year term to serve as the Alumni Association's representative on the FSA Board of Directors. Mr. Kaplan read a letter from Lauren Stem (as a representative of the students of the State University College at Buffalo) requesting the FSA to discontinue the purchase and sale of Gallo wines (Boones Farm and Spanada) in the College Pub. A petition with about 300 signatures was also presented to Dr. Young. This matter was deferred to later in the meeting. Ms. Pat Russo, Chairman of the Food Service Committee, presented the Resident Meal Plan Proposal to the Board for approval for the Fall Semester, 1974. A discussion of the meal plan proposal followed. The College Food Services Index material was explained by Mr. Zalewski. He indicated that an anticipated 4-5% surplus (73-74) was generated by astute management and Board support even while improving the level of service and quality of food over 1972-73 when the Food Service Division loss was 9.5%. Mr. Peffer moved, Ms. Russo seconded that the Board accept the Resident Meal Plan as submitted for the Fall semester, 1974. II. RESIDENT MEAL PLAN RATES FOR FALL, 1974

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Mr. Kaplan IOC)Ved to object to the motion because the meal plan proposal wasn't presented to the Board prior to the Board meeting so that the Board would have enough tirre to read it and evaluate it. Ms. Gordon seconded Mr. Kaplan's objection. Ms. Russo, Ms. Gordon, Dr. Young, Mr. Peffer, Mr. Allen, Mr. Kaplan, Ms. Fustino, and Mr. Russell spoke on the objection. 3,5,2 OBJECTION DEFEATED Discussion on the main IOC)tion followed. Mr. Russell moved, Ms. Gordon seconded to table the motion until next week's meeting. 3,5,2 MOTION TO TABLE DEFEATED A vote was taken on the main motion. One proxy vote cast in favor of the motion, one proxy vote cast against the motion. 6,4,0 MOTION CARRIED Mr. Kaplan moved, Ms. Fustino seconded that the Director of Food Service be instructed to cease all operations with the Gallo Wine Company. Discussion followed. The motion was changed editorially and now states "the Board of Directors endorses the intent of the student policy (that the FSA discontinue the purchase and sale of Gallo wines, Boones Farm and Spanada) and they recommend that the Food Service Director comply with this policy and if he is unable to, that this should be reported to the Board. 10,0 ,0 CARRIED Dr. Young inforrred the Board that the Vice Presidents had met and should have definite policy next week regarding activities, services, etc. and how these wil 1 be governed. The sole item on the agenda for the May 23rd meeting will be Budget Review and Approval. A Board meeting will be held the first week in June to discuss auxiliary services. The meeting adjourned at 6:25 p.m. R p tfully submitted, , r v,~ ~ J () t) 0--rl <) \..11 C (..__ Yovanovi Recording Sec tary A letter from Irwin Gilbert, USG Treasurer, regarding auxiliary services on campus was distributed.

The 268th Meeting of the Board of Directors of the Faculty-Student Association was called to order on Tuesday, May 7, 1974 in Parlour A, Moot Hal 1, at 5:00 p.m. by President James Young.

Di rectors

R. w. F. E. B. H. c.

B. Min

Allen

I. Gi 1bert L. Smith s. Zalewski

Bennett Chapman

T. Peffer

T. Quatroche (proxy)

K. Fretwe 11 (abs.) R. Russe 11 Fustino P. Russo Gordon D. Schwartz Kaplan (abs.) J. Young

I. MINUTES

The minutes of. the Apri 1 4, 1974 Board meeting were approved as submitted. Mr. Zalewski informed the Board that Mr. Kaplan asked that agenda item 3a) Contract renewal with State University with proposed change to Article IV, be deferred.

11. REPORTS

Food Service Committee

Ms. Russo reported that the Food Service Committee has met twice since the last Board meeting. The formats of the meal plan wi 11 remain basically the same next year with the option plan probably being expanded to include approximately 300 students. The option plan will be increased so that food service operations other than the Scajaquada complex can accommodate the overflow of students. Mr. Nilsen wi 11 present the resident meal plan rates for the Fall of 1974 at the next Board meeting.

Auxiliary Services Committee

The Auxiliary Services Committee has not met since the last Board meeting.

Finance Committee

The fol lowing operating statements were distributed to the Board:

1) Combining Statement of Income and Expense, Combined 4 Months Ended 11-4-73 2) Combining Statement of Income and Expense, Combined 8 Months Ended February 1974 3) Combining Statement of Income and Expense, 2nd Period, Combined Months, Ended February 1974

L

Operating Result Comparisons, July 1 to February 28, Fiscal 1973 and 1974, Second Period 1974 for College Food Services, College Store, and Auxiliary Services were distributed to the Board. Dr. Bennett reported that the Association hopes to have a portion of the net income available this Fall for FSA sponsored programs. The major problem financially between now and September is a low cash flow. Last year's deficit is responsible for the anticipated low cash flow this summer along with higher fixed costs. The Executive Director announced that Mr. Gary Vickers joined the FSA staff as Manager of Systems Development on May 6th. Mr. Zalewski informed the 8oard that he has been advised by Or. Schwartz that al 1 FSA offices wil 1 be located in the Campus House sometime by the end of the summer. The Placement Office wi 11 be moving to Cleveland Hall and the Alumni Association wi 11 be housed in the present food service space in Moot Hall. The May 3, 1974 memo from Mr. Zalewski to the College Bulletin, Record, and Strait indicating that effective May 1, 1974 the minimum wage for all student employees of FSA wi 11 be $2.00 per hour, w~s distributed to the Board. People with experience wi 11 receive appropriate increments. A report of the Peace Foundation Conference, prepared by Dr. Richard Fogg, (partially funded by Shattuck money) was circulated at the Board meeting. Dr. Schwartz moved, Ms. Gordon seconded that al 1 reci.pient groups of Shattuck Funds should submit to the FSA a financial as wel 1 as a written summary covering the activity sponsored by Shattuck funds within a required time frame. 12,0,0 CARRIED The question of Shattuck money being spent within a specified time frame was raised. The Executive Director was asked to advise the Board if funds · allocated for the Day Care Center have been expended. Mr. Zalewski reported that quantitative and evaluative formats are being established within divisions so that the Corporation has an operating service standards program. Mr. Zalewski has spoken with Mr. Korn of the Consumer Studies Department who has agreed to work with him in establishing a shoppers service to begin in the Fal 1. Service standards and performance evaluation methods relative thereto will be developed for the College Store, Food Service, Auxiliary Services and the Accounting .Office. Reports wi 11 be prepared and given to the Executive Director who wi 11 make them available to the Association's management.

Ill. REPORT OF EXECUTIVE DIRECTOR

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Annual reports from the College Store and Food Service Divisions were distributed to the Board. A formal FSA annual report will be printed and made available to the College community in the Fall. Mr. Zalewski reviewed the Combining Statement of Income and Expense, Combined 8 Months Ended February 1974 . The Boa~d's resolution of November 19, 1973 was discussed. It states 11 that the Association shall provide for funding the present unfunded debt amounts over a period of five years by assessing the net income of each Operating Division at 5% of its annual net sales. Further that the Association make available to the College Community up to 40% _of the Association's net income after the provision for unfunded debt, for programs of specific advantage to the students of the College; further providing that at least 60% of the net income after the provision for unfunded debt be set aside for the stabilization fund of the Association, in protection of the interests of the College Community and the College against inadvertant deficit operation in any future fiscal year." Dr. Schwartz noted that the funding amount for the debt prov1s1on did not equal 5% of total net sales and asked for an examination of this apparent discrepancy. Mr. Zalewski wil 1 look into this matter. I. D. cards were discussed. The possibility of providing on-the– spot service was received favorably. Dr. Young reported that a portion of the Corporation's net income wi 11 become available this Fal 1 for FSA sponsored programs. At this point in time, no guidelines have been established for recipients of this money. The guidelines established wi 11 probably be very similar to Shattuck Fund guidelines and should probably include some kind of financial and written reporting to be prepared by the recipient. Dr. Young appointed the following people to an Ad Hoc Committee · to recommed gu'idelines for Board approval and to be osed by poeple applying for these funds: B. Mi n , Ch a i rman B. Fustino C. Kaplan L. Pol eszak S. Zalewski, Ex-Officio These guildelines have to be available -for the College community by the Fall~ This committee wi 11 convene its first . meeting during May. A second Ad Hoc Conmittee to discuss the responsibi1i .ties, constitue_ncy and election of directors wi 11 be appointed as soon as new Board · members are elected or appointed. Financial statements wi 11 be discussed more in depth in committee.

IV. REPORT OF THE PRESIDENT

The next two Board meeting dates were s~t for: May 14, 5:00 p.m. Resident Feeding Program May 23, 5:00 p.m. Budget Review and Approval The meeting adjourned at 6:30 p.m.

Respectful 1y submitted, G&::/Jr--~ Record i ng Secreta ry

The 267th Meeting of the Board of Directors of the Faculty-Student Association was called to order on Thursday, April 4, 1974 in Parlour A, Moot Hall, at 5:00 p.m. by President James Young.

Directors

R. w. F. E. B. H. c.

Allen

B. Min (abs.)

N. Buczak

Bennett

T. Peffer

J. Frizzell

w. Sutherland

Chapman

T. Quatroche (proxy)

s. Zalewski

K. Fretwell (abs.)

R. Russell

Fustino

P. Russo

Gordon

D. Schwartz

Kaplan (abs.)

J. Young

I. MINUTES

The minutes of the February 13, 1974 Board meeting were approved as submitted.

II. REPORT OF EXECUTIVE DIRECTOR

Items 6 and 7 were removed from the agenda and will be discussed at a future meeting. Item 6, Presentation of financial statements for the Second Period ending February 28, 1974 will be distributed to the Board and discussed at the April 25th meeting. The Executive Director announced that Mr. Gary Vickers has been appointed Manager of Systems Development and Mr. Al Gross has been appointed Manager of Auxiliary Services. Mr. Zalewski advised the Board that he had met with Mr. Vern Anderson, Director of Security, to discuss the propriety of FSA providing I.D. photographs for Security Department files. This practice will not be continued and those cards now on file in the Security Office will be returned. The Executive Director presented a brief overview of the second period statements of the College Store, Food Services, Auxiliary Services, and Business Services. Dr. Schwartz reported that he had attended a meeting of the House of Representatives and House of Finance and that USG leaders were concerned about the FSA operation and the inability of USG to obtain information about FSA operations. There was a discussion about

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the responsibility of Student Directors for relaying information about FSA to student groups. Dr. Young noted for the record that on several previous occasions Mr. Zalewski had stated that if anyone wants FSA information, that they should see him directly. Mr. Zalewski stated that he thought it was a three-phased problem of legitimacy, policy and corranunication. Mr. Russell moved that information on FSA operations be made available to students at their request. Dr. Young ruled the motion out of order. It is noted for the record that it is the general consensus of the group that FSA information has been available and will continue to be available upon application to the Executive Director. Mr. Peffer raised the issue of Board members--who represents who and how. The discussion of qualifications of Directors and "constituency" of Directors is to be placed on a future agenda. Mr. Russell, Chairman of the College Store Committee, deferred to the Executive Director. Mr. Zalewski reported that there have been improvements in text control systems and a great deal of attention has been paid to merchandising techniques. Alan Korn has given substantial support to the College Store and has also made his personal contacts available to the General Manager. A limited survey has been ma.de by one of Mr. Korn's classes regarding what students would like to have available in the College Store. Dr. Bennett reported for the Finance Committee that the Second Period statements will be discussed at the next meeting. He noted that candidates for Auxiliary Services and Systems Development had been interviewed by this Corrmittee. Ms. Russo reported that there had been no formal meeting of the Food Service Committee but announced the next meeting for Thursday, April 18th at 9:30 a.m. in Moot Hall Conference Room.

III. REPORT OF COMMITTEES

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Mr. Allen reported that the Auxiliary Services Committee had been actively involved in interviewing candidates for the position of Manager of Auxiliary Services. Mr. Allen moved, Mr. Peffer seconded that the Board request that the chief executive officer of the College reaffirm his request and authorization for the Association to operate those Auxiliary Services mentioned in the October 26, 1970 letter (attached) and those other services now being operated: film service library, bowling alleys and other recreational facilities; washing machines, dryers and other similar facilities; laundry and dry cleaning services. Dr. Young ruled the motion out of order as it is simply a restatement of the letter of October 26, 1970 and the tacit approval of the chief executive officer for those other operations not specifically noted in the letter which delineates the above (See attached copy of letter). Dr. Schwartz indicated that there was no consideration being given to any limitation of the operations currently being carried on by the FSA. Mr. Zalewski reported that the State Directors of FSA's have met and discussed the State Contract. They recommend a one-year extension of the present contract. Article IV of the contract (old and revised) was distributed to the Board. It will be an agenda item for the April 25th meeting. At that time the Board will decide upon the extension of the existing contract with changes to Article IV as noted. Dr. Young referred to Item 5 of the agenda, Discussion of fee for providing Business Services to United Students Government, July 1973 through March 1974. Mr. Zalewski gave a brief history of USG-FSA communications since April 1973 noting offers of assistance to USG, two specific invitations for USG officers to discuss fees and services, and numerous other letters sent to USG officers. No response to any communication sent to USG officers has ever been received, nor has any other communication from USG ever been received since April of 1973.

IV. REPORT OF THE PRESIDENT

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Dr. Young reported that the College had asked the accounting firm of Travers, Sokolski and Sutherland to ascertain the approximate value of the business services provided by the Faculty-Student Association to the United Students Government. Mr. Sutherland delineated the value of services provided to USG as compared to other FSA agency accounts. An FSA Business Services Statistical Data sheet was distributed to the Board. Value of services received, July 1 - December 31, 1973 (relative to the percentage of total transactions and total costs thereof) 14,712, actual billing at 5%, $11,094; value of services provided July 1, 1972 to June 30, 1973, $26,833, actual billing, $18,171; value of services provided July 1, 1971 to June 30, 1972, $21,318, actual billing, $18,878. Mr. Buczak enumerated the various processes performed by the FSA Business Office for the United Students Government in handling their account. Mr. Frizzell indicated that he saw no substantive reason to delay debiting the 5% business services charge.

The meeting adjourned at 7:15 p.m.

Respectfully submitted,

The 266th Meeting of the Board of Directors of the Faculty-Student Association was called to order on Wednesday, February 13, 1974 in 217 Rockwell Hall at 8:00 a.m. by President James Young.

Di rectors

B. · Min T. Peffer T. Quatroche R. Russell P. Russo D. Schwartz J. Young

R. Allen W. Bennett F. Chapman E. K. Fre twe l l (abs . ) B. Fustino

S. Zalewski

H. Gordon (abs.) C. Kaplan (abs.)

A. MINUTES

The minutes of the December 13, 1973 Board meeting were approved as submitted.

B.

REPORT OF COMMITTEES

The chairmen of the Finance, Food, Auxiliary Services, and College Store committees presented their reports to the Board. Mr. Russell moved, Dr. Bennett seconded that the $.15 charge be dropped for F.S.A. employees cashing F.S.A. pay checks. 3,4, 1 DEFEATED It was the consensus of the Board that (if financially possible in the year) a program be developed to eliminate the check cashing charge for all College community members. The Executive Director gave a comparative analysis of net operating position for the years 1968 to 1974 noting Sales, Salaries, Operating Results, Cumulative Deficit, Annual College Support and Cumulative College Support. Mr. Zalewski also gave a 6 month comparison of Food Service and the College Store operations for 1970-71 through 1973-74. Mr. Zalewski announced that the Liquor License has been approved. There are two new positions open with F.S.A. Manager of Systems Development and Manager of Auxiliary Services which have been developed with the concurrence and support of the Finance Committee and the Auxiliary Services Committee respectively. The F.S.A. is following EEO/AA guidelines in recruiting candidates.

REPORT OF EXECUTIVE DIRECTOR

REPORT OF PRESIDENT

Dr. Young distributed to the Board the "Discussion Draf-1._i The Essential Functions of the Executive Director".

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