PRINCIPAL MECHANICAL ENGINEER CANDIDATE INFORMATION PACK
We’re a proud Manchester institution and have ambitious plans for our future. At the heart of our vision are our people – a diverse, inclusive community of individuals who work together to create positive change for the world around them. Research and teaching are the foundation of what we do, but the University relies on a range of roles to help create the exceptional. If you think boldly, act with integrity and celebrate difference, then this could be the place for you. The University of Manchester continues to develop its extensive estate, and now requires a suitably talented and experienced Principal Mechanical Engineer to create a ‘best in class’ service across their portfolio. You will possess a proven track record in mechanical engineering management across a similar diverse multi-site estate portfolio. You will be a Chartered Engineer or working towards Chartership, with extensive experience in the strategic maintenance of the full range of mechanical systems. The role would suit an individual with strong people management skills who is adept in motivating and empowering engineering professionals. Strong interpersonal skills are required as you’ll need to establish effective working relationships with a wide range of stakeholders and be able to foster a culture of project delivery excellence across a large complex organisation. The role offers a fantastic opportunity for an ambitious and enthusiastic individual to play a key part in the continuing and future success of the University and its wider role in the north-west region.
INTRODUCTION ABOUT THE DIRECTORATE THE UNIVERSITY ESTATES CAMPUS MASTERPLAN
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THE ROLE BENEFITS HOW TO APPLY
ABOUT THE DIRECTORATE
The Directorate of Estates and Facilities forms part of the University’s Professional Services and it is the Directorate’s duty to manage the University estate and to provide a safe, sustainable, efficient and comfortable environment for our staff, students and visitors. We are continually improving the University estate, we construct new and refurbish existing buildings and develop imaginative and innovative landscapes. In addition, the Directorate of Estates and Facilities manages and delivers quality and customer focused services in security, cleaning, waste disposal, grounds and building maintenance, car and cycle parking. We also provide food across campus, manage teaching rooms, the University hotel and conferences and provide a comprehensive media support service. We take our responsibilities to the environment very seriously and our sustainability team work closely with all areas of the Directorate to ensure all our undertakings contribute to a sustainable environment.
THE UNIVERSITY ESTATE 229 BUILDINGS
30+ LISTED STRUCTURES
667 acres OF LAND INCLUDING FARMS, SMALL HOLDINGS & COTTAGES
887,000 GROSS INTERNAL FLOOR AREA
50,000+ ROOMS
sqm
THE DIRECTORATE OF ESTATES AND FACILITIES
• Over 80,000 reactive repair requests and over 600 'out of hours' emergency repair/requests to make safe, in both academic and residential buildings, are received per annum • Over 8,600 security incidents are attended to per annum • There are over 200 'live' projects managed by the Projects Unit at any one time; • 530,000 square metres of internal areas are cleaned each day. • 14 hectares of external areas are cleaned per week • Over 600 videos are produced per annum, including graduation ceremonies, high profile events and promotional material • There are 277 centrally bookable teaching rooms • 22,106 lamps were replaced on campus last year • There are 68 Green Impact Teams across the University • Over 7000 conference and meeting enquiries were handled last year with a total number of events of 1,060, comprising of 45,087 delegates • There are over 3,600 parking spaces on 12 car parks and over 2,700 cycle parking spaces (on campus and at Residences) • Over 4,500 tonnes of waste are recycled or disposed of per annum • 65,000 litres of fresh soup is produced on campus each year • Catered halls serve in excess of 350,000 breakfasts and evening meals each year • Over 1,800 bikes have been registered on the free University bike security marking scheme
The University of Manchester has completed a £1 billion ten-year plan to create a world-class campus for students and staff. Our Campus Masterplan 2012–22 was established to create a single campus for the University, spanning the construction of new student facilities, buildings for teaching and research, and major improvements to the public realm. Further developments to our campus will continue in the future to create an even better research, learning and working environment for our community.
PRINCIPAL MECHANICAL ENGINEER
Reports to Responsible for
Assistant Head of Facilities, Maintenance and Compliance Senior Project Engineer, Senior Compliance Engineer, Mechanical Inspectors and Compliance Contractors Assistant Head of Facilities Maintenance and Compliance/ Principal, Electrical Engineer/Principal Building Surveyor/ Principal Energy Engineer, Managers/Supervisors of FMC Unit teams, Estates Health & Safety, Faculty Estates Safety Services, Faculty Safety Lead Officers, Specialist Mechanical and Compliance contractors engaged under contract
effective working practices and quality service standards to ensure the provision of an effective maintenance service to the highest achievable standard, demonstrating value for money. • Communicate on a routine basis with both internal and external stakeholders including regulatory bodies • In accordance with University regulations provide a range of HR management functions for your team – these will include absence management, grievance and disciplinary procedures • Ensure all activities undertaken are carried out in accordance with the requirements of the University, PSS and Directorate of Estates and Facilities Health & Safety policies and procedures, and particularly the Health & Safety at Work Regulations and all subordinate legislation. • Take on the role of the University’s Responsible Person for Legionella, monitor and implement works to keep the University compliant • Take part in the DOEF Estates Emergency Co- ordinator (EEC) rota on a rolling basis. • Direct the Mechanical sections of the Directorate of Estates and Facilities Design Teams Guide • Construct and direct the works associated with the LTM, Maintenance and small works budgets, and implement via the in-house project teams or via external Consultants • Act as the main contact for Mechanical matters to the consultants working on Construction projects • Contribute actively to the development of a team spirit and a collective commitment to promote Mechanical activities across the University. • Undertake Health & Safety requirements for the Mechanical team, ensuring that requirements are collectively understood and implemented consistently, incorporating up-to-date legal compliance and best practice in line with the Directorate’s policy and procedures. • Undertake administration for all absence (sickness, annual leave and other) within the Mechanical team, ensuring effective reporting, processing and record keeping. • Participate in employee recruitment, professional development, welfare,
performance and other related matters - incorporating requirements of The General Data Protection Regulations (GDPR), other lawful guidance and best practice in line with University policy, liaising with management, People & OD and other colleagues as applicable. • Work constructively with a wide range of staff in the pursuit of The University’s goals, continually building strong working relationships with colleagues across the University, enabling mutual understanding, unity and a professional work environment • Assist or work across the operational boundaries implicit to the role as and when reasonably requested, in-keeping with mutually required good will and support for colleagues and departments across the University and/or with personal or role development opportunities Development • Supporting the Assistant Head of Facilities Maintenance and Compliance in the development, implementation and reviewing of all Facilities Management related strategies, policies and procedures insofar as they are within the range of FMC responsibility and more widely when requested. • Liaise with FMC and other University colleagues, suppliers and professional associates as appropriate, establishing positive & proactive relationships to enable the continuous development/improvement of FMC operations and services, contributing to the attainment of both FMC Key Performance Indicators (KPI’S) and more widely across the University as necessary and appropriate. • Promote and support a ‘continuous improvement’ ethos where applicable, within day to day work activity or agreed initiatives and activities, in relation to both the FMC function and more widely across the University as opportunities provide. • Participation in learning, training and other personal development /enhancing knowledge & skills, and duly applying/adapting to agreed best practice in the undertaking of duties. • Maintain a portfolio of continuing professional development to enable effective deputation when the Assistant Head of Facilities Maintenance and Compliance is absent.
Key Liaison
Organisation Unit Facilities Maintenance & Compliance (FMC)
OVERALL PURPOSE OF THE JOB: To set, develop and monitor appropriate and acceptable standards of service, in respect of Facilities Management including mechanical engineering design, and maintenance, across the estate. To analyse and interpret the needs of the DoEF and its Customers to procure services within the policies developed in conjunction with the Assistant Head of Facilities – Maintenance & Compliance, working within a general framework of “best value”. KEY RESPONSIBILITIES, ACCOUNTABILITIES AND DUTIES:
Operational • To effectively direct and manage all resources allocated • To manage a team of mechanical engineers, and other technical staff, in the development and monitoring of cost effective LTM, PPM & reactive maintenance delivery, across all buildings and infrastructure. • Provide specific advice within the area of technical expertise on a routine basis and provide professional mechanical support across the DoEF • Establish and maintain standard specifications for both new installations and maintenance activities as appropriate • Conduct or commission an ongoing programme of mechanical condition surveys to assist in the development of a long-term maintenance plan. • Design, implement and maintain policies that ensure mechanical maintenance procurement is carried out in a manner that meets legislative, statutory, safety requirements, good practice, and is cost effective. • Develop outline design briefs to enable the commissioning of internal
and external consultants • Assist in the development and implementation of performance- monitoring systems to provide evidence that in house teams, contract labour and contractors are providing value for money. • Assist in the setting up of performance management systems incorporating Key Performance Indicators (KPI’s) • The post holder, when directed will deputise for the Assistant Head of Facilities – Maintenance & Compliance • Manage and control any delegated budgets ensuring expenditure and income are monitored and controlled in accordance with delegated authority and in accordance with the University’s Financial Regulations • Contribute to the development of a customer focused service, promoting Facilities – Maintenance & Compliance and the wider Directorate of Estates and Facilities by establishing and maintaining working relationships throughout the University. • Assist in the development and implementation of efficient, cost-
PERSON SPECIFICATION Essential Attributes and Requirements: • Appropriate academic qualification to Degree level in a Facilities, Construction, or Building Services Engineering, related discipline. • Be a Chartered Engineer or Chartered Surveyor and hold Professional Chartered Membership of CIBSE, IMechE, RICS, or equivalent Professional Institution. • An established track record and experience in Facilities Management across a wide portfolio of building types. • Experience setting and monitoring standards in respect to Facilities Management. • Experience of producing quality briefing documents to enable consulting engineers to develop design briefs that meet the University’s requirements • Experience of producing high quality reports and correspondence, and giving clear oral reports/presentations. • Experience of managing and controlling budgets/resources/funding. • Must be proficient in: • Facilities Management best practice • Day to day facilities, engineering, maintenance and energy strategies. • Must have working knowledge of:- • Health & Safety legislation • Facilities Management best practice • Contractual practices and procedures • People management and related Human Resources issues • Sound written communication skills commensurate with the requirements the post • IT literate with a good understanding of industry –relevant software systems and processes • Policy implementation/adaptation skills and knowledge, aligned to central organisational/business aims • Liaison and networking skills obtained within a comparable role and work environment, with the ability to work effectively in partnership with others from within and outside the organisation • Excellent verbal communication skills • Influencing skills, in relation to advising/guiding reporting staff and other colleagues, gained within a similar role in a comparable working environment • Ability to conduct effective individual meetings and reviews • Evidence of readily accepting individual accountability and effective use of initiative • Trainer-training qualification or proven understanding of principles through experience • Ability to manage and prioritise own workload in meeting requirements/ deadlines on a similar scope and scale Desirable Attributes and Requirements : • Health and Safety qualification (e.g. NEBOSH Certificate) • Trainer-training qualification or proven understanding of principles through experience • Awareness of environmental sustainability as it applies to the activities of a workplace and its employees • Awareness of Health & Safety, Equality Diversity and Inclusion, and Information Governance as applicable to the workplace and its employees
General • Directly responsible to the Assistant Head of Facilities – Maintenance and Compliance from whom professional, technical and policy guidance is received as necessary but with the minimum of supervision • Responsible for a team comprising supervisory, technical and administrative staff. • To assist the Assistant Head of Unit in technical and internal policy matters with the FMC activities. • To assist the Assistant Head of Unit and other Managers in formulating and recommending policy on wider issues effecting the efficient operation of the Unit and on wider issues as directed • To Assist the Unit Manager in recognising and meeting changing operational needs imposed by external influences by providing positive response • The post holder will normally be office based, but in the execution of their duties will be required to visit all parts of the University, both internal and external, including, but not limited to offices, laboratories, lecture theatres, plant rooms, roofs etc. • Required to visit the University during “out of hours” to attend emergencies, abnormal occurrences etc. • Ensure that all personal actions are in line with the overall environmental aims of The University of Manchester, undertaking all tasks in an environmentally sustainable manner - promoting environmental sustainability where opportune. • Adhere to and support University policies, procedures and requirements including those relating to Health & Safety, Equality Diversity and Inclusion, and Information Governance.
TERMS OF APPOINTMENT Salary for this role: • circa £80,000 GENEROUS BENEFITS PACKAGE
Our diverse job opportunities all include a top benefits package that includes many features that are hard to find in the private sector: • Generous annual leave allowance, including Christmas/New Year closure; • Pension scheme membership to provide benefits for you and your family; • Well-being programme with counselling, fitness and leading sports facilities; • Learning and development opportunities; • Season ticket loans for public transport; • Cycle to Work Scheme; • Workplace nursery scheme; • Staff recognition schemes; • Staff discounts on a range of products
and services including travel and high street savings. For more information on the above click here.
EQUALITY, DIVERSITY AND INCLUSION (EDI) AT THE UNIVERSITY OF MANCHESTER
Our ambition is to create an inclusive place to work and study, one that is characterised by equity, diversity, and a sense of belonging for our community. The University of Manchester is committed to creating an environment where diversity is celebrated and everyone is treated fairly, regardless of sex, gender identity, disability, ethnicity, religion or belief, sexual orientation, marital or transgender status, age, or nationality. We are committed to providing a trans- inclusive environment for all our staff, students, partners and visitors, which supports trans, non-binary and people with other identities. We will achieve this through continually reviewing our policies and the guidance and training we provide. When you complete an application to join the University, you can select your preferred gender marker - this includes the gender-neutral title 'Mx'. Once employed by the University, you are able to amend your other forename(s) and previous surname. OUR VISION FOR EDI AT MANCHESTER Our vision is to be recognised by staff, students, alumni and our partners, as an inclusive organisation. We will do this by creating an outstandingly inclusive place to work and study that is characterised by equality, seeing the value of diversity and where all have a sense of belonging. We have a genuine commitment to equality of opportunity for our staff and students and are proud to employ a workforce that reflects the diverse community we serve:
• 19% of our staff are from a Black, Asian or Minority Ethnic background. • 22% of our staff are international. • 52% of our staff are women. • Within our community of more than 44,000 students, we welcome 14,800 international students from more than 170 countries. • We publish an annual report that details information about equality, diversity, and inclusion at the University EMBEDDING EQUALITY, DIVERSITY AND INCLUSION IN OUR CULTURE One of the values at the heart of our vision and strategic plan is a commitment to equality and diversity, and to equal opportunities for all. Championing equality and diversity in all our activities, including staff employment and advancement, also forms part of our commitment to one of our core goals: social responsibility. We believe that everyone at Manchester has a duty to ensure the equality and diversity legislation is followed and implemented. Recognising, embracing and valuing difference that leads to improvements for all. We are fully committed to meeting and exceeding our obligations under current legislation and by doing more, we build on Manchester's existing reputation for its rich diversity and ensure we equip all our staff and students with the knowledge to sustain and enjoy a fully inclusive study and work environment. Specialist staff networks, forums and events are just some of the ways in which we keep our community connected and engaged with diversity issues.
HOW TO APPLY
For a confidential discussion to learn more about the role and opportunity please contact the University of Manchester's appointed recruitment partners David Craven at The Management Recruitment Group. DAVID CRAVEN david.craven@mrgglobal.com Applications should consist of a CV and covering letter to be sent to: david.craven@mrgglobal.com. Closing date for applications is Sunday 6th May.
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